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February 8, 2016 at 7:30 PM - BOARD OF EDUCATION-REGULAR MEETING

Minutes
I. Call meeting to order and welcome
I.1. Pledge of Allegiance
I.2. Roll Call and Welcome
I.3. Notification of Open Meetings Law Posting
I.4. Recognition of Recording
Discussion:  No recording
II. CONSENT AGENDA
Action(s):
Approved consent agenda, with correction of motion by David Sherrod instead of Bill Zwiebel on acceptance of resignation of Bill Edwards. Passed with a motion by Mr. Dick Burford and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Amended the Special meeting minutes Finance Committee Lunch fund operating on near break even, budget categories are in line.
II.1. Approval of Agenda for February 8,2016 Regular meeting
II.2. Approval of minutes of January 11 regular meeting & January 28, 2016 Special Meeting
II.3. Claims Payable
II.4. Financial Reports
II.4.a. Working Monthly Budget
II.4.b. Monthly Budget of Receipts
II.4.c. Activity Accounts
II.4.d. County Treasurers' Report
III. RECOGNITION OF VISITORS
Discussion:  None
IV. REPORTS
IV.1. Village of Morrill
Discussion:  No report
IV.2. Student Council
Discussion:  No report
IV.3. Curriculum/Americanism: Stauffer, Guerue, Burdord
Discussion:  No report
IV.4. Building/Grounds/Transportation: Sherrod, Burford, Zwiebel
Discussion:  Bill Zwiebel informed superintendent that Van 2 door locks while bus is running. Mr. Sherwood will have van looked at.
IV.5. Staff Relations: Zwiebel, Burford, Hessler
Discussion:  No report
IV.6. Negotiations/Finance: Hessler, Guerue, Burford, (Zwiebel)
Discussion:  Checks signed
IV.7. Morrill School Foundation: Stauffer, Zwiebel
IV.8. Technology Report
Discussion:  Report submitted
IV.9. Activity Report
Discussion:  Josh discussed the George Calvert Memorial Meet and informed the board that it would be held here instead of Mitchell this year. He also told the Board that there are currently discussions with Mitchell to support each other in hosting meets. Mr. Guerue discussed the need for a $7000.00 timing system because Kimball Public Schools now has the WTC timing system as Kimball employs the WTC secretary. He added there is a possibility to work with Mitchell in sharing costs or possibly we could charge other schools to rent it in order to offset cost. Next year would be a good time to do this as we will have good facilities and a very nice track. We could charge more for entry fees for track meets. Weight room floor from booster club may have to wait due to previous booster club commitments. Mr. Guerue presented potential banners for home and away spectators adding that the Guerues would be willing to donate money for banners. The winter sports season is winding down and we will be giving 75 shirts to elementary and Jr. High students and boosters who attend Thursday’s game. Mr. Sherwood advised Mr. Guerue and the Board that the Pole Vault mats were in serious need of repair. Upon checking costs and repairs it was discovered that repairs would not work due to new requirements making our mats out of compliance a refurbished mat would be 6000.00 as opposed to a new mat at 14,000.00. Mr. Guerue will check on the compliance issues and pricing options.
IV.10. Secondary Principal's Report
Discussion:  Discussion: -See Attachemnts Electronic submission-Mr. Peacock was not present as he was attending an Infinite Campus workshop. Mr. Sherwood covered highlights of the report. Mr. Sherwood pointed out that this is the 2nd time in 3 years that there have been problems at the State level with the NESA writing testing. Mr. Sherwood briefly described the Odyssey program to the Board and asked them to look at the information for the next meeting. Dr. Guerue asked where Mr. Peacock had obtained the information and Mr. Sherwood discussed his experience with the program. Mr. Hessler asked how this might fit with the web based curriculum and stated that he would be interested in more information.
IV.11. Elementary Principal's Report
Discussion:  Mrs. Homan discussed her report-See attached report. Mr. Sherwood shared the Lion cub Preschool open house with Mrs. Homan.
IV.12. Superintendent's Report
Discussion:  Mr. Sherwood discussed video production and advertising proposals. Annual Report will be mailed this Wednesday using USPS Every Door Direct for less cost than renewing our Bulk Mail registration. Prior to March 15th we will advertise our Open House and a mailing will be included with Annual Report. The Teacher leader group met and helped design the open house. Mr. Sherwood has conducted Administrative evaluations and will conduct classified evaluations next month. Mr. Sherwood also applauded Mrs. Homan on all her hard work in preparing the Grant Application. There are currently 16 candidates who have applied for open positions and suggested students design the new Farm to Table Beef donation banner through an art contest. Mr. Sherwood discussed the Teammate program noting that he had visited with Maurie Deines the Scotts Bluff County Teammates coordinator. During their meeting it was discovered that all that is needed to participate are mentors. Mr. Sherwood has already circulated applications for mentors and asked if anyone was interested to get an application.
V. UNFINISHED BUSINESS
V.1. Possibly approve and sign the 2015-2016 TERELIP and 2016-17 Negotiated Agreement with the Morrill Education Association
Action(s):
Approval of the 2015-2016 TERELIP with the Morrill Education Association Passed with a motion by Mr. Dick Burford and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
Motion to approve and sign the 2016-17 Negotiated Agreement Passed with a motion by Mr. Bill Zwiebel and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  TERELIP-Negotiated Agreement-see attachments. Mrs. Wilson, Ms. Schuler and Ms. Waite signed the agreements for the Certified Staff and presented to Board who signed the agreements.
V.2. Discuss/possibly approve Engineering Contract from Paul Reed Construction for the PRIDE Cub Care
Action(s):
to table the Engineering Contract from Paul Reed Construction for the PRIDE Cub Care until attorney is able to negotiate terms Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion: Mr. Sherwood shared Mr. Ostdiek’s (attorney) opinion regarding the proposed contract. Mr. Sherwood suggested that a member of the board meet with the attorney to possibly negotiate before approving the contract as presented. The board decided to let the attorney negotiate with Paul Reed Construction. Mr. Hessler asked that Mr. Sherwood get a definition of “General Contractor” and “Construction Manager”. Mr. Guerue and the board then discussed some of the terminology in the contract. Mr. Hessler also asked to clarify payment arrangements. Board decided to table until the attorney can negotiate some terms. There may be a special meeting after the negotiations in order to expedite moving forward.
V.3. Update board on grant application for Lion's Roar After School Cub Care (21st Century Community)
Discussion:  Mrs. Homan discussed her proposal. The grant would be 82,000 for the first 3 years and there are several potential partners including the Village, the Library among others.
VI. NEW BUSINESS
VI.1. Consider/possibly accept the resignation of staff member(s)
Action(s):
to accept the resignation of Sarah Steele with great appreciation for her years of service and thanking her for her contributions to Morrill Public Schools. Passed with a motion by Mr. Bill Zwiebel and a second by Dave Sherrod.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Sherwood read Ms. Steele's resignation letter to the board recommending acceptance of resignation. The board accepted her resignation, thanking her for her many years of service.
VI.2. Consider possible advertising for staff needs for the 2016-2017 school year
Discussion:  Discussion: Mr Sherwood asked the board for direction regarding advertising for possible open positions next and to consider what options that The District may want to explore with regards to curriculum and District goals. He suggested several alternatives such as two music and/or PE staff as well as possible additional AG staff. Mr Sherwood also pointed out that with the amount of changes that are currently occurring and with the new Pre School being planned for 2017 consideration for additional AG staff with leadership qualities might be an option if the District were to move forward on the AG program and facility expansion. Further discussion included possibly considering ½ time staff and possibly. The board was informed that currently the elementary classes only have PE and Music two days per week. After the discussion The Board came to a consensus and directed the Superintendent to advertise for both Music and PE positions.
VII. POLICY
VII.1. Consider waiving the two readings of and approving changes to Policy 502.02.01 Admission of Students Who Reside Out of the State of Nebraska
Action(s):
to approve changes to Policy 502.02.01(Admission of Students Who Reside Out of the State of Nebraska)waiving 1st reading and approve on second reading Passed with a motion by Mr. Bill Zwiebel and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr Sherwood recommended to approve policy.
VII.2. Consider approving the 1st reading of changes to 0506.01 Student Activity Eligibility
Action(s):
to approve changes to policy 0506.01 (Student Activity Eligibility) upon 1st reading Passed with a motion by Dave Sherrod and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Sherwood informed the board that he had visited with Mr. Peacock regarding the changes and Mr. Peacock supported the proposed changes. He also briefly outlined those changes and recommended approval of policy as presented
VII.3. Consider approving the 1st reading New Policy 0504.10 Student Physical Privacy Policy
Action(s):
to approve New Policy 0504.10 (Student Physical Privacy Policy) upon 1st reading Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr Sherwood outlined changes to policy as suggested by the attorney and discussed possible bathroom/dressing accommodations.
VIII. NEXT MEETINGS
VIII.1. Regular Meeting Date March 14, 2016 at 7:30 pm
IX. Adjournment
Discussion:  Meeting adjourned at 9:39 PM

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