June 7, 2016 at 5:30 PM - Board of Education Special Meeting
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1. Call to Order
Discussion:
The meeting called to order at 5:30 p.m.
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2. Open Meetings Act Posting
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3. Action Items
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3.1. Presentation, discussion and or official action with regard to review and action on bids for the additions and renovations to the Palmyra Jr./Sr. High School building (Palmyra Jr./Sr. High School Building Project) received and opened on May 19, 2016, including review of possible change orders to or redesign of the plans and specifications, and, if a bid is accepted, negotiation of a contract with the accepted bidder for such Palmyra Jr./Sr. High School Building Project.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Tim Ripp representing Clark Enersen presented information garnered since the previous meeting on May 23, 2016. Tim recommended that after consulting with owner's representative Rayme Fauss that bids from May 19th be rejected and a redesign be completed by July 5th for the Board to review. Rayme Fauss added that a rebid with the current timing would provide additional value and opportunity for the Board that could not be obtained through engineered value. Each Board member asked a variety of questions as to how the design process led to cost that pushed the project beyond budget expectations, what factor in design was the most significant and how the current recommendations and options available were arrived at. Tim explained his process for cost analysis that led to his conclusion and recommendation.
Tim reviewed a preliminary set of plans for the redesign process and presented information about cost saving options. Tim asked to bring the redesign back to the July 5th special meeting at TCEP for BOE review at 5:30 p.m. with bids to be due in mid August.
Attachments:
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3.2. Presentation, discussion, and or official action with regard to the construction projects at Bennet Elementary and Palmyra Junior Senior High School buildings, including change orders, construction change directives and payment applications from contractors, and reports, information and recommendation by the Project Architect and Owner’s Representative.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Owner's representative Rayme Fauss provided information regarding the Bennet Elementary project. The bulk of demolition in the south half of the building is complete, electricians are on site, and pad excavation is nearly complete. The footings crew will move in early next week. The precast is slated to arrive the first part of July and should keep the project on schedule. Summer school has been able to progress even with construction. Superintendent Hanger reviewed the claims process with the Board based on the information provided to Mr. Fauss by Rogge General Contractors.
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4. Closed Session
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5. Next Regular Meeting
Discussion:
Regular Meeting Monday June 13, 2016 at 7:30 p.m.
Special Meeting Tuesday July 5, 2016 at 5:30 p.m.
Regular Meeting Wednesday July 13, 2016 at 7:30 p.m.
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6. Adjournment
Discussion:
The meeting was duly adjourned at 6:46 p.m. June 7, 2016.
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