Public Meeting Minutes: April 11, 2022 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Board President Desh called the meeting to order at 7:00 p.m.
Board President Desh led the board and the patrons in attendance in the Pledge of Allegiance.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the Open Meetings Act Poster on the wall in the meeting room.

3. Staff and Student Presentations

Discussion:

No student or staff presentations were scheduled for this meeting.

4. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented. Passed with a motion by Josh Penterman and a second by Dean Busch.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

4.1. Approval of Board Agenda

4.2. Approval of minutes of previous meetings

Discussion:

Official Board of Education minutes are available on the district website at www.districtor1.org

Attachments: (2)

4.3. Approval of Claims/Payment of Bills and Payroll

Attachments: (3)

4.4. Financial Report

Attachments: (1)

Financial Report. District OR1.April 11.2022

4.5. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

4.5.1. Presentation, discussion, and or official action to accept Taytum Stutzman's voluntary resignation.

Attachments: (1)

Stutzman Resignation Letter.3.15.2022

4.5.2. Presentation, discussion, and or official action to accept Andrea Lemmer's voluntary resignation.

Attachments: (1)

Lemmer Resignation Letter.3.16.2022

4.5.3. Presentation, discussion, and or official action to accept Sandy Murphy - Robb's voluntary resignation.

Attachments: (1)

Murphy Robb Resignation Letter.4.1.2022

4.5.4. Presentation, discussion, and or official action to approve the teaching contract of Michelle Irvine, Family Consumer Science Teacher at Palmyra High School.

Attachments: (1)

Irvine.Michelle.Teacher Contract.2022.2023. Family Consumer Science.District OR-1.March 29.2022 (1)signed.3.30.2022

4.5.5. Presentation, discussion, and or official action to continue the teaching contract of Ms. Dana Christensen, Elementary Teacher at Bennet Elementary School.

Attachments: (1)

Christensen.Dana.Teacher Contract for 2022.2023.Elementary Teacher.for Board approval.4.11.2022

4.5.6. Certificated employee; contract amendment, termination, nonrenewal, or cancellation; notice; hearing. 79-831.

Discussion:

Certified Staff Letters of Intent were distributed and returned by March 21st, 2022.

5. Public Comment

Discussion:

Jan Svoboda of Bennet provided Public Comment.

6. Administrative Reports

Discussion:

Administrative reports are available in their entirety at: https://meeting.sparqdata.com/Public/Organization/174

6.1. Superintendent's Report

Discussion:

Superintendent Hart provided the Superintendent's report.
Highlights of the summary included: staff and student kudos, information regarding a foreign exchange student at the high school, student leadership academy information and upcoming events, high school graduation (Saturday, May 7th), an update on building roofs and the Olson Complex, and a summary on the possibility of adding future student activities (such as baseball and softball) was also presented. Additional discussion centered around a legislative update, 6th-grade reconfiguration update, projected district student enrollment numbers for 2022-2023, upcoming community engagement meetings, board retreat details and scheduling, and professional development.
The board also decided to schedule a Board Retreat for Tuesday, May 31st at 7:00 p.m. at Transformation Marketing in Panama, Ne.

Attachments: (2)

6.2. Administrative Team Report

Discussion:

Ms. Walter (Bennet Elementary Principal) and Mr. Johnson (High School Principal) provided the administrative report for April 2022.
Highlights from the report included information on Kindergarten Roundup, summer enrichment, NSCAS testing protocols and timelines, ACT assessment, and the JH/HS spring band and choir concert. Additional discussions included information about the upcoming elementary track day and an update on the Bennet and Palmyra school improvement goals. Ms. Walter also responded to questions about the elementary school improvement goal (Number Sense) and how that goal is adjusted to meet the needs of students at various grade levels.
No further discussion.

Attachments: (3)

7. Discussion Items- Committee Reports

Discussion:

Superintendent Hart and committee members presented updates from the Transportation and Strategic Planning committees.

7.1. Transportation Committee Update

Discussion:

Additional discussion included the rationale for the purchase of a used bus, soliciting bids for an additional activity van, updates on current bus maintenance, and possible options for wheelchair-accessible transportation.

7.2. Strategic Planning Update

Discussion: Items to discuss:

Prioritization of Guiding Principles
SOC Team Update and Re-engagement
Board Member reflections on Strategic Planning
See attached documents for possible upcoming community meetings and "draft" stakeholder meeting questions.

Additional discussion included finishing the NASB board governance prioritization survey, reviewing possible community engagement meeting questions, and reviewing the attached "draft" community engagement meeting schedule.
A follow-up meeting to discuss facilities and review possible community engagement meeting dates is scheduled for Wednesday, April 20th at 6:00 p.m. at the Clark / Enersen building in Lincoln.

Attachments: (2)

7.3. Facility Planning Discussion and Follow-up

Discussion:

Additional discussion centered around the various "draft" building options already developed (see attachments listed below), the need for additional community input, and more board member discussion. No action was taken on this agenda item as board members wanted to discuss additional options and ideas at an upcoming special board meeting.
- To help accommodate additional board member ideas and questions, a Special Board Meeting / Work Session is scheduled for Wednesday, April 20th beginning at 6:00 p.m. at the Clark Enersen facility. The facility is located at 1010 Lincoln Mall Suite #200 in Lincoln, Nebraska.:
  - Representatives from Clark Enersen (architect group) will meet with board members at the Clark Enersen facility to provide an update on some of the attached possible facility expansion options. Please note that these options are only "drafts" at this point and are for discussion purposes only.
  - The purpose of this special meeting is to further discuss "draft" options and brainstorm ideas that proactively address current and future district growth.
  - The special meeting is intended to be a "work session" format for analysis of current and potential "draft" building expansion options, opportunities for problem-solving possible solutions, collaboration with C/E representatives, discussion of the possibility of a future bond resolution, and time for additional ideas and questions.
  - At the meeting, the board will also work to revise possible dates, times, locations, and questions for future community engagement meetings.

Attachments: (6)

8. Policy Review

Attachments: (3)

8.1. Review Series 1000, 2000, and 3000 Series Policies

Discussion:

Policy committee members updated the board on updates and changes to these policies.
Non-substantive changes such as reformatting and updating review dates were discussed.
The committee recommended postponing the second reading of a proposed Memorials Policy (#1320) to allow more time for study and ensure that it aligns with our current district practices.
Additional work is still in progress on an updated facility use document. This facility use document would align with Policy #1100 and specify an updated fee structure for public use of district facilities and the Olson Complex.

Attachments: (3)

9. Action Items

9.1. Discuss, consider, and take action on the update of the Option Enrollment Appendix for 2022-2023.

Action(s):

Motion Passed:

Motion to approve option enrollment Appendix for 2022-2023. Passed with a motion by Clayton Maahs and a second by Josh Penterman.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Superintendent Hart discussed the rationale for a current review of the Option Enrollment policy and updated numbers. With the continued rapid growth of our student enrollment, additional discussion included analyzing future option enrollment requests on a "case by case" basis. At the current time, designated grade levels and our special education programs are at capacity. The numbers in parentheses identified in the Appendix are the current numbers of option enrollment students for each grade level.
This policy will be reviewed again as needed if additional grade or program level changes are needed to the Appendix.

Attachments: (2)

9.2. Discuss, consider, and take action to purchase an additional school bus.

Action(s):

Motion 1 Passed:

Motion to approve the purchase of an additional bus. Passed with a motion by Jaimi Calfee and a second by Clayton Maahs.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

Motion 2 Passed:

Motion to accept Passed with a motion by Jaimi Calfee and a second by Clayton Maahs.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Additional discussion focused on the limited availability and increased prices of new and used vehicles. Board member Maahs and Superintendent Hart also scheduled a time to look at some local "used vehicle" options to immediately address student mobility and activity spacing concerns.

Attachments: (1)

2020 Freightliner Bus Quote. 71 passenger. for board approval.April 11.2022

9.3. Discuss, consider, and take action to seek bids and purchase an additional activity van.

Action(s):

Motion Passed:

Motion to seek bids for an additional activity van. Passed with a motion by Dean Busch and a second by Jaimi Calfee.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Additional discussion centered around employee licensing and training requirements for driving a school bus and activity vans and options for meeting the needs of students with mobility limitations.

9.4. Presentation, discussion, and or official action to approve the Special Education Service Agreement with ESU #4.

Action(s):

Motion Passed:

Motion to approve the Special Education Service Agreement with ESU #4 Passed with a motion by Jaimi Calfee and a second by Josh Penterman.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

ESU 4 Agreement for Special Education Services 2022.2023 school year. District OR1

9.5. Presentation, discussion, and or official action to adopt the ESU #4 Core Services Agreement.

Action(s):

Motion Passed:

Motion to adopt the ESU 4 Core Services Resolution agreement. Passed with a motion by Jaimi Calfee and a second by Clayton Maahs.

Wilen: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

ESU 4 Core Services Agreement for 2022.2023 School Year. District OR1

10. Board of Education Development

Discussion:

Board members are asked to notify Mr. Hart if they would like to attend any of the events listed below.
Please note that this agenda section was corrected to remove additional characters (like question marks) from the original formatting.

Attachments: (1)

Lancaster County Notice of Election May 2022

11. Topics for Next Month’s Agenda

Discussion:

The date and time of the next board meeting will be Monday, May 9th, 2022 at 7:00 p.m. at Palmyra High School in the Media Center.

12. Closed Session

Discussion:

No closed session for this meeting.

13. Adjournment

Discussion:

The meeting was adjourned at 9:35 p.m.

April 11, 2022 at 7:00 PM - Board of Education Regular Meeting

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