Public Meeting Minutes: July 11, 2022 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Board President Desh called the meeting to order at 7:00 p.m. This action was immediately following the public hearings on Policy # 6400 (Parental / Community Involvement in Schools) and Policy #5416 (Student Fees).
Board President Desh led the board and the patrons in attendance in the Pledge of Allegiance.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the Open Meetings Act Poster on the wall in the meeting room.

3. Staff and Student Presentations

Discussion:

No staff or student presentations were scheduled for the month of July.

4. Consent Agenda

Discussion:

No further discussion

4.1. Approval of Board Agenda

4.2. Approval of minutes of previous meetings

Attachments: (1)

Palmyra District OR-1. Board of Education Regular Meeting Minutes.Monday June 13.2022.Final

4.3. Approval of Claims/Payment of Bills and Payroll

Attachments: (2)

4.4. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

4.4.1. Presentation, discussion, and or official action to approve the teaching contract of Mrs. Chrissy Garris, Art and "Learning Loss" Academic Support Teacher at Bennet Elementary School.

Attachments: (1)

Garris.Chrissy.Elementary Art and Learning Loss Teacher Contract.signed.June 15.2022

4.4.2. Presentation, discussion, and or official action to approve the teaching contract of Mrs. Jennifer Borg, 5th Grade Teacher at Bennet Elementary School.

Action(s):

Motion Passed:

Motion to accept the consent agenda. This motion, made by Lisa Wilen and seconded by Josh Penterman, Passed.

Maahs: Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Penterman: Yea
Wilen: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Borg.Jennifer. Elementary Teacher Contract for the 2022.2023 school year. June 30.2022. Signed July 1 2022.

4.5. Financial Report

Attachments: (1)

Financial Report for .July 11.2022. Board Meeting

5. Public Comment

Discussion:

Public comment was provided by Craig Bolz.
Public comment was provided by Jan Svoboda.

6. Administrative Reports

6.1. Superintendent's Report

Discussion: Superintendent Hart presented information relative to the following topics:

Personnel Update: Gave an update on the certified teaching staff who left the district at the end of the 2021-2022 school year and welcomed our "New to the District" teachers for the 2022-2023 school year.
Student and Staff Kudos / Community Spotlight: Highlights included student and staff summer activities and a special thank you to Mr. Ken Malone for his assistance with our FFA program this past spring.
Activities Committee Update: Presented information about the district Activities Committee and committee members summarized the highlights of the meeting held on Tuesday, July 5th at the high school.
2022-2023 Preliminary Budget Discussion and Timelines: Presented information regarding the upcoming 2022-2023 district budget process and the upcoming public tax request and budget hearings.
Upcoming Community Information Meetings: All community patrons are invited to attend these public meetings! The dates and times are listed below:
- Community Information Meeting #1: Thursday, July 14th from 6:30 - 7:30 p.m. at Palmyra High School.
- Community Information Meeting # 2: Tuesday, July 19th from 6:30 - 7:30 p.m. at Bennet Elementary School.
"Beginning of School Events": Shared information relative to the upcoming school year. The first day of school for students is Thursday, August 11th, 2022.
District Newsletter Update - The district newsletter will be sent home sometime the week of July 18th. Patrons are encouraged to utilize the information contained within the newsletter to stay informed about upcoming district events and activities.
Special Bond Election Information Update: Information related to the upcoming special bond election was shared. More information related to the bond election is listed on our school website at www.districtor1.org.
School District Accreditation Update: District OR-1 has successfully been accredited for the 2022-2023 school year in accordance with the Nebraska Department of Education / Rule 10 standards. More information about the school accreditation process and history was shared and discussed.
Summer Enrichment Update: A total of 138 students participated in our district summer enrichment program this past June.
(LB #644) Joint Public Hearing Information: A joint public hearing for Otoe County organizations increasing their "property tax request by more than the allowable growth percentage" for the upcoming year will be held on Monday, September 26th beginning at 6:00 p.m. at the fairgrounds in Syracuse. More information about this joint public hearing will be mailed to all district patrons in the form of a "post card" in early September.

Attachments: (1)

SUPERINTENDENT’S NARRATIVE REPORT.July 11. 2022.final

6.2. Administrative Team Report

Discussion:

There was no administrative report delivered due to staff being out of the buildings during the month of July.

7. Discussion Items- Committee Reports

Attachments: (1)

2022 Board Committee Assignments_ District OR.1. Updated January 10. 2022 (3)

7.1. Strategic Planning Update

Discussion:

No further discussion.

Attachments: (1)

OR1StratPlanPoster_FINAL. July 2022

7.2. Transportation Committee Update

Discussion:

Discussion centered around the upcoming Transportation Committee meeting scheduled for Thursday, July 14th, 2022, at Palmyra High School beginning at 9:00 a.m., and the continued need for quality drivers.
Additional information regarding bus routes, late starts, early dismissals, bus expectations for students, and parent communication will be included in the upcoming newsletter.

7.3. Facilities and Bond Election Update

Discussion:

More information will be shared during the upcoming Community Information meetings scheduled for Thursday, July 14th at Palmyra High School, and Tuesday, July 19th at Bennet Elementary School. Both meetings will start at 6:30 p.m. each night and building tours will be available for interested patrons during the meeting times.
Information regarding the upcoming special bond election and facility expansion proposals for both buildings is attached.
Additional information regarding the special bond election and building expansion project proposals is available on our district website at www.districtor1.org

Attachments: (4)

7.4. District Activities Committee Update

Discussion:

District Activities Committee members highlighted the discussion and information shared at the July 5th meeting at Palmyra High School.
Topics of the discussion centered around potential future student participation numbers for both softball and baseball, competition levels, opportunities for participation, and the history of club and Legion ball in this area.
Other topics of discussion included enhancing the outdoor activity equipment at Bennet, professional conduct expectations of coaches and activity sponsors, coaching and team-specific handbooks, Title IX regulations, public communication from coaches, and social media.
Additional questions regarding youth sports and the utilization of district gym facilities were also discussed.

7.5. Policy Committee Update

Attachments: (1)

DISTRICT OR-1 POLICY REVIEW SCHEDULE_ 2022.updated. July 11.2022 (1)

7.5.1. Review 4000 and 5000 Series Policies

Discussion:

Policy Committee members summarized the Policy Committee "Zoom meeting" which occurred on Friday, July 8th.
- Policy: #5306 (Student Drug Testing) and Policy #5103 (Extracurricular Activities) will be discussed again at the August 8th regular board meeting.
No other substantive changes or reviews were suggested.

7.5.1.1. Review Student Discipline Policy #5101:

Discussion:

No further discussion.

Attachments: (1)

5101--Student Discipline Policy - Clean.Reviewed.7.11.2022

7.5.1.2. Review Student Attendance Policy #5008

Discussion:

No further discussion.

Attachments: (1)

5008--Attendance - 5-20-14 clean.Reviewed.7.11.2022

7.5.1.3. Review Policy: #5306 (Student Drug Testing) and Policy #5103 (Extracurricular Activities)

Discussion:

Discussion included a review of student drug testing and extracurricular discipline related to drug and alcohol infractions.
These policies (#5103 and #5306) will be discussed again at the August 8th regular board meeting.

Attachments: (2)

8. Policy Review

Attachments: (1)

DISTRICT OR-1 POLICY REVIEW SCHEDULE_ 2022.updated. June 17.2022

8.1. Review Policy # 6300: Selection of Instructional Materials

Discussion:

Discussion included questions about the selection of library materials and classroom curriculum content and the review process for approval or removal of content.

Attachments: (1)

6300--Review of Instructional materials.Rev.July 11.2022

9. Action Items

Attachments: (1)

5416-- Student Fees Policy.Reviewed.July 2022.Public Hearing.7.11.2022

9.1. Presentation, discussion, and or official action to accept Board of Education Policy and update to #5416 Student Fees for the 2022-2023 school year.

Action(s):

Motion Passed:

Motion to approve the updated Student Fees Policy and Appendix: #5416 for the 2022-2023 school year. This motion, made by Jaimi Calfee and seconded by Clayton Maahs, Passed.

Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea
Wilen: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion

Attachments: (2)

9.2. Presentation, discussion, and or official action to reaffirm Board of Education Policy # 6400 (Parent/ Community Involvement in Schools)

Action(s):

Motion Passed:

Motion to reaffirm Board of Education Policy #6400 Parental / Community Involvement in Schools. This motion, made by Jaimi Calfee and seconded by Lisa Wilen, Passed.

Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea
Wilen: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

6400--Parent Involvement.Rev.June 13.2022. Public Hearing July 11.2022

9.3. Presentation, discussion, and or official action to approve the 2022-2023 Palmyra Jr.-Sr. High School Student Handbook.

Action(s):

Motion Passed:

Motion to Approve the 2022-2023 Palmyra Jr.-Sr. High School Student Handbook. This motion, made by Josh Penterman and seconded by Dean Busch, Passed.

Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea
Wilen: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

2022_2023 Palmyra High School Student Handbook. For approval. final. July 11.2022.docx

9.4. Presentation, discussion, and or official action to approve the 2022-2023 Certified and Classified Staff Handbooks.

Action(s):

Motion Passed:

Motion to Approve the 2022-2023 Certified and Classified Staff Handbooks. This motion, made by Josh Penterman and seconded by Jaimi Calfee, Passed.

Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea
Wilen: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion centered around professional conduct for staff and dress code expectations.

Attachments: (2)

9.5. Presentation, discussion, and or official action to approve the resignation of current Board of Education member, Lisa Wilen.

Action(s):

Motion Passed:

Motion to accept the resignation of Board Member Lisa Wilen effective immediately after the adjournment of the regular board of education meeting on July 11, 2022. This motion, made by Josh Penterman and seconded by Dean Busch, Passed.

Busch: Yea
Calfee: Yea
Desh: Yea
Maahs: Yea
Penterman: Yea
Wilen: Abstain

No Action(s) have been added to this Agenda Item.

Discussion:

The board would like to publicly thank Mrs. Wilen for her outstanding service and dedication to the District OR-1 Board of Education and the students, staff, and community.
We wish the Wilen family the best in their future endeavors!
- FYI: A board member selection committee will immediately begin the process of finding a suitable replacement for Mrs. Wilen.
Information regarding applications for interested potential candidates who wish to serve on the board of education will be posted on the district website later in the week.
More information about the board vacancy process will be discussed later in the meeting.

Additional discussion centered around board members acknowledging Mrs. Wilen for her service to the board of education and the upcoming process of selecting a new board member.

Attachments: (1)

Lisa Wilen Resignation Letter.Dated June 26, 2022 for the July 11th Board Meeting.Signed

10. Board of Education Development

Discussion:

Board President Desh provided an overview of the board vacancy candidate selection process. This process is scheduled to begin immediately.

Attachments: (2)

11. Topics for Next Month’s Agenda

Discussion:

No further discussion.

12. Closed Session

Discussion:

No closed session.

13. Adjournment

Discussion:

The meeting was adjourned at 9:22 p.m.

July 11, 2022 at 7:00 PM - Board of Education Regular Meeting

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