Public Meeting Minutes: June 10, 2024 at 6:30 PM - Board of Education Special (CMAR) Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Board President Desh called the special meeting to order at 6:30 p.m.
Board President Desh led the board, staff members, and patrons in attendance in the Pledge of Allegiance.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the Open Meetings Act Poster on the wall in the meeting room.
- Please note: An updated copy of the Open Meetings Act poster will be distributed to public entities for public distribution sometime during the summer of 2024.
- Until the posters arrive, the attached document will be displayed in the meeting room to accommodate the current changes.
- The changes are reflected in the currently posted materials: revised April 2024.

Attachments: (1)

Open Meetings Act Information. Updated April 2024

3. Construction Manager Progress Report

Discussion:

Please note: A building tour of the Palmyra west addition was conducted instead of the monthly written report.
Items discussed at the meeting is listed below:
- Construction Progress at Bennet Elementary School
- Construction Progress at Palmyra Jr. / Sr. High School.
  - A document sharing highlights of the CMAR presentation was discussed during this portion of the meeting.
  - ~~A document summarizing this discussion will be attached to this agenda item after the meeting.~~
  - Pictures of the current construction progress at both buildings were shared at the meeting.
Meeting Update: The discussion revolved around aspects of the PHS building tour.

4. Action Items

Discussion: No further discussion.

4.1. Presentation, discussion, and or official action concerning the construction projects at Bennet Elementary and Palmyra Junior/Senior High School, including change orders, construction change directives, payment applications from contractors, and reports, information, and other recommendations by the Project Architect and Owner's Representative (CMAR).

Action(s):

Motion Passed:

Motion to approve the attached construction claims as presented. This motion, made by Dee Moore and seconded by Josh Penterman, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Abstain
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Please note: The "pending" items have been analyzed and verified for the best overall quality and cost-effectiveness.
- Brandon Desh abstained from voting on the Benesch invoice.

Attachments: (12)

5. Closed Session

Discussion:

No closed session occurred during this meeting.

6. Next Regular Meeting

Discussion:

The next regular board meeting will be Monday, June 10th, 2024, beginning at 7:00 p.m. at Palmyra High School in the media center.
The next CMAR special board meeting will be Thursday, July 11th, 2024, beginning at 6:30 p.m. at Palmyra High School in the media center.
- Please note that the July meeting has been moved to Thursday, July 11th, to accommodate the short week caused by the 4th of July holiday.

7. Adjournment

Discussion:

The meeting was adjourned at 6:47 p.m.

June 10, 2024 at 6:30 PM - Board of Education Special (CMAR) Meeting

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