Public Meeting Minutes: August 12, 2024 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Board President Desh called the meeting to order at 7:01 p.m.
Board President Desh led the board members and patrons in attendance at the meeting in the Pledge of Allegiance.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the Open Meetings Act Poster on the wall in the meeting room.
- The changes are reflected in the currently posted materials: revised April 2024.

3. Staff and Student Presentations

Discussion:

Superintendent Hart summarized the 2024-2025 Student and Staff Presentations Schedule as listed in the agenda item rationale section.
Ms. Walter (Director of Student Programs), Mr. Johnson (High School Principal), and Mr. Haag (Elementary School Principal) provided "Beginning of School" Updates.

4. Consent Agenda

Discussion:

No further discussion.

4.1. Approval of Board Agenda

4.2. Approval of minutes of previous meetings

Attachments: (5)

4.3. Approval of Claims/Payment of Bills and Payroll

Attachments: (3)

4.4. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

Action(s):

Motion Passed:

Motion to approve. This motion, made by Tim Cheney and seconded by Josh Penterman, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

4.5. Financial Report

Attachments: (1)

Financial Report. District OR.1. August 12.2024

5. Public Comment

Discussion:

No public comment was presented.

6. Administrative Reports

6.1. Superintendent's Report

Discussion: Superintendent Hart Provided Updates on the Following Topics:

Beginning of School Reflections
Student and Staff Kudos
- Nemaha Sports Construction FBSoccer_Field_Checklist. August 2024:
  - Please see the attached document
2024-2025 Budget Update:
- Set Budget Hearing Date
- Set Tax Request Hearing Date
- Joint Public Hearing Requirements
SENCAP / Dual Credit Value Summary for the 2023-2024 School Year:
- Please see the attached document
Enrollment Option Guidelines and Grade Level /Program Capacity
District Insurance Provider Update:
Updated School Meal Prices:
- Please see the attached document.
Musco Lighting at Olson Complex:
- This issue has been corrected.
State School Board. Legislative-Priorities. Draft. Revised. 8.1.24
- Please see the attached document.
Beginning of School Procedures:
- Please see the attached document.
Traffic Flow at Bennet:
- Please see the attached document.
PHS Volleyball: Rock Climbing Team Activity:
- Please see the attached picture.
Updated District Enrollment Numbers:
Construction Update
- Bennet
- Preschool / Playground Update
- Palmyra
Legislative Update:
- Please see the attached document.
  - Updated. July 28.2024
Community Child Care Conversation Meeting: Please see the attached documents.
- Upcoming Meetings:
  - Monday, August 19th at Bennet Elementary beginning at 6:30 p.m.
  - Wednesday, October 2nd at 6:30 pm. at Bennet Elementary
Upcoming Student and Community Engagement Opportunities
- Booster Bash: Thursday, August 22nd at the Olson Complex

Attachments: (10)

6.1.1. Legislative Update from Special Session

Discussion:

Discussion included feedback and analysis from the current Legislative Special Session.
- Please see the attached document.

Attachments: (1)

Education Collaboration stands united in opposition to AM51 to LB9 August 9, 2024

6.2. Administrative Team Report

Discussion: Admin Report highlights:

First day of school (K-12) Monday, August 12th. Preschool will begin on Tuesday, August 13th.
Open House
Bennet and PHS behavior committees
Staff development (August 5-9): Topics included: safety, MTSS, school-wide behavior plan, school procedures, math curriculum, and mandatory state trainings.
Math Curriculum: ESU4 was here to support the teachers.

Attachments: (3)

7. Discussion Items- Committee Reports

7.1. Strategic Planning Update

Discussion:

A Strategic Overview Committee planning meeting will be scheduled to meet before the September 9th board meeting.
The meeting focus will cover topics such as facility and program planning and district "branding", name recognition, and communication.
Members of the original Strategic Overview Committee (SOC) and designated representatives from Palmyra, Douglas, and Bennet will be invited to attend.
Communication will be sent to all selected participants.
A summary of the meeting will be shared at the September board meeting.

7.2. Budget Committee Meeting

Discussion:

The next Budget Committee meeting is scheduled for Wednesday, August 21st at 4:00 p.m. at PHS in the west conference room.
Committee members will summarize the highlights from the upcoming Budget Committee meeting at the September regular Board of Education meeting.

7.3. Discuss action to adopt a resolution increasing the school district’s base growth percentage used to determine the school district’s property tax request authority by up to 6%.

Discussion:

This item was discussed and will be an action item at the September board meetings.
Public notice of this proposed resolution will be posted in the paper and on our school website according to state requirements.

8. Policy Review

Discussion:

Committee members summarized the policy committee meeting that occurred at Palmyra High School on Monday, August 12th.
The committee reviewed the 4000 Series (Personnel) and 5000 Series (Students) policies.
The committee also discussed Policy # 9100. Legal Description of the School District.

Attachments: (5)

8.1. Option Enrollment Policy #5006

Discussion:

This policy will be reviewed again in October.

9. Action Items

9.1. Presentation, discussion, and or official action to approve the 2024-2025 Certified Staff Handbook

Action(s):

Motion Passed:

Motion to Approve the 2024-2025 Certified Staff Handbook. This motion, made by Jaimi Calfee and seconded by Dee Moore, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

Certified Staff Handbook. 2024-2025. District OR.1 8.12.2024

9.2. Presentation, discussion, and or official action to approve the 2024-2025 Classified Staff Handbook.

Action(s):

Motion Passed:

Motion to Approve the 2024-2025 Classified Staff Handbook. This motion, made by Jaimi Calfee and seconded by Dean Busch, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

Classified Staff Handbook 2024-2025. District OR.1. updated August 12.2024

9.3. Presentation, discussion, and or official action to approve the District Safe Return to School Plan

Action(s):

Motion Passed:

Motion to affirm the review of the document. This motion, made by Dee Moore and seconded by Tim Cheney, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

9.4. Discuss, consider and take action to rescind Board Policy 6310 (Textbook Loans)

Action(s):

Motion Passed:

Motion to rescind Policy #6310. This motion, made by Dee Moore and seconded by Josh Penterman, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

Policy # 6310_ Textbook Loans

9.5. Discuss, consider, and take action on the update of the Option Enrollment Appendix for the 2024-2025 school year.

Action(s):

Motion Tabled:

Motion to table the option enrollment Appendix for the 2024-2025 school year as discussed. This motion, made by Tim Cheney and seconded by Dee Moore, Tabled.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

This action item was tabled until the Monday, October 14th, 2024 Regular Board meeting.

Attachments: (1)

Policy #5006 Option Enrollment Policy.District OR-1. Updated. July 11.2024.docx (2)

9.6. Presentation, discussion, and or official action appointing the Superintendent as the official representative responsible for State and Federal forms and applications for the 2024-2025 school year.

Action(s):

Motion Passed:

Motion to have the Superintendent be the official representative for Federal and State forms and applications. This motion, made by Josh Penterman and seconded by Dean Busch, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

9.7. Presentation, discussion, and or official action to approve the updated food prices for the 2024-2025 school year.

Action(s):

Motion Passed:

Motion to approve. This motion, made by Dee Moore and seconded by Tim Cheney, Passed.

Busch: Yea
Calfee: Yea
Cheney : Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion included the cost of food prices, increased labor costs, and the quality of food and the quantity of servings in each building.

Attachments: (1)

School Meal Prices_ Updated August 12, 2024 (3)

10. Board of Education Development

Discussion:

No further discussion.
Superintendent Hart will sign up all interested board members for the upcoming NASB Fall Membership Meeting in Nebraska City on Wednesday, September 11th, 2024

Attachments: (1)

NASB Board-Quicks---August-2024

11. Closed Session

Discussion:

No closed session.

12. Topics for Next Month’s Agenda

Discussion:

No further discussion.

13. Next Regular Meeting

Discussion:

The next regular board meeting will be Monday, September 9th, 2024, beginning at 7:00 p.m. at Palmyra High School in the media center.
- FYI: The CMAR meeting information will now be contained within the Consent Agenda portion of the regular Board of Education meeting.
- Please note: A tax and budget request hearing will also be included in the meeting scheduled for that night.

14. Adjournment

Discussion:

The meeting was adjourned at: 8:46 p.m.

August 12, 2024 at 7:00 PM - Board of Education Regular Meeting

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