October 12, 2015 at 7:30 PM - Board of Education Regular Meeting
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1. Call to Order
Discussion:
The Meeting was called to order at 7:30 p.m. by President Maahs.
Mr. Kelley Baker was also present at the meeting.
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2. Open Meetings Act Posting
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3. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Susan Steward motioned to amend the September 28 and October 5th minutes to say: provided group tours to patrons instead of “two” groups of patrons. The motion was initially seconded by Kevin and then rescinded. The motion died for lack of a second.
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3.1. Approval of minutes of previous meetings
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3.2. Approval of Claims/Payment of Bills and Payroll
Discussion:
Susan inquired as to the nature of the bill from the Perry Law Firm and if the attorneys’ presence was necessary. Susan asked who was authorized to request the presence of the attorney as this had not been a decision by the entire Board. Mr. Hanger referenced policy 203.08 which authorizes the presence of legal counsel at Board meetings and also specifically authorizes the Board chair to request the attendance of the school’s counsel. Mr. Kelley Baker pointed out that the bill included fees for drafting the school flyer as mailed to patrons, the drafting of the agreement for the dedication/vacation of Dogwood street in Bennet as well as meeting attendance and policy review.
Attachments:
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3.3. Financial Report
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4. Public Comment
Discussion:
No public comment was taken during this meeting.
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5. Administrative Reports
Discussion:
The Board received administrative reports from Mr. Bottrell, Mrs. Walter and Mr. Hanger.
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5.1. Superintendent Report
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5.2. High School Principal
Attachments:
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5.3. Elementary Principal
Discussion:
Mr. Chaffee invited the Board to attend an assembly by Brookes Gibbs on November 4th.
Attachments:
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6. Discussion Items- Committee Reports
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6.1. Building and Grounds.
Discussion:
The Board reviewed fencing proposals as presented by Mr. Hoeft related to the south property in Palmyra asking to have the item on the December agenda.
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6.2. Bennet Playground surface work.
Discussion:
Mr. Hanger and Mrs. Walter presented information related to the Bennet playground surface and the need to increase the depth at certain locations. The Board was in favor of removing the crumb rubber surface and replacing it with wood chips.
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6.3. Curriculum Committee meeting.
Discussion:
Mr. Hanger informed the Board that much work had been done in relation to the Board request regarding community service. The committee will hear a draft of the report on October 22 with a full report to the Board in December.
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6.4. Area Membership meeting information.
Discussion:
Susan and Clayton reported that the meetings included vendors that sponsored the meeting and a variety of breakout sessions similar in format to the state convention to be held in November. Susan spoke with NASB and the formatting of e-meetings templates which can be changed as an agenda item is not going to be used. Information included that decisions should be made by the board after discussion.
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7. Action Items
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7.1. Presentation, discussion and or official action to revise policy 406.02 Certificated Employee Qualifications.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Susan questioned the cross references as listed and pointed out a change in wording regarding employment of certificated staff. Mr. Hanger viewed the change as semantic and not a change in the intent of the policy.
Attachments:
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7.2. Presentation, discussion and or official action to revise policy 412.02 Support Staff Qualifications.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Susan asked why prior dates of revision are not included. Should we have a chronological reference of revision with each policy.
Attachments:
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7.3. Presentation, discussion and or official action to revise policy 508.05 Emergency Plans and Drills.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board discussed the organization of the policy manual and how the policies are displayed.
Attachments:
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7.4. Presentation, discussion and or official action to revise policy 804.02 Data Records retention.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hanger pointed out that all records may now be maintained electronically.
Attachments:
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7.5. Presentation, discussion and or official action to revise policy 905.07 Emergency Drills.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
There was discussion regarding the organization of the policy manual table of contents.
Attachments:
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8. Board of Education Development
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8.1. October 14th 7:45 p.m. the negotiations committee meeting date.
Discussion:
Jaimi pointed out the we had established a 7:45 meeting time.
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8.2. NASB State Conference November 18, 19, 20 at the La Vista Conference Center.
Discussion:
Clayton discussed the NASB process for involving students at the conference and delivering demonstrations and presentations.
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8.3. December 7, NASB Board of Education workshop in Lincoln.
Discussion:
The Board retreat is scheduled to begin at 6:00 p.m.
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8.4. December 9, NASB Leadership Workshop in LaVista. Leading with a Purpose is the theme with a start time of 9:30 a.m.
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8.5. Board of Education Self Evaluation.
Discussion:
Mr. Hanger distributed the forms and requested them to be returned to the Chair on or before the November 9, 2015 meeting.
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9. Topics for Next Month’s Agenda
Discussion:
NASB Conference, Superintendent Evaluation.
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10. Adjournment
Discussion:
Prior to adjournment Superintendent Hanger asked for input from the Board regarding the presence of the Attorney at recent BOE meetings. Board members Haight, Church, Calfee, Schroder and Maahs responded in the affirmative the the presence was necessary as long as meetings were being filmed by an unknown source. Board member Steward commented that these are public meetings so did not feel that an attorney was always needed in attendance with or without a camera present.
The meeting was duly adjourned at 9:52
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