Public Meeting Minutes: December 14, 2015 at 6:00 PM - Board of Education Regular Meeting

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December 14, 2015 at 6:00 PM - Board of Education Regular Meeting Minutes

December 14, 2015 at 6:00 PM - Board of Education Regular Meeting
1. Call to Order and Notice of Open Meetings Act
Agenda Item Type:  Procedural Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration.
  2. If the Board is in agreement, a motion may be to enter into Closed/Executive Session to 1) discuss a personnel matter or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action Concerning Matters Discussed in Executive Session will be acted upon in open session
2. Roll Call
Agenda Item Type:  Procedural Item
3. Public comment
Agenda Item Type:  Information Item
4. Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Motion to approve consent agenda removing payment of bills and signatures on accounts. Passed with a motion by Amy Haines and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
4.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale: 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice.

4.B. Approval of Agenda
Agenda Item Type:  Consent Item
Rationale:  Approve the agenda of this meeting. The Board reserves the right to change the order of items within the agenda.
4.C. Approval of Minutes
Agenda Item Type:  Consent Item
Rationale:  Approve minutes of previous meeting(s)
4.D. Excusing a board members absent from this meeting
Agenda Item Type:  Consent Item
4.E. Recording secretary
Agenda Item Type:  Consent Item
Rationale:  The bookkeeper acts as recording secretary for the board at meetings and the board should take formal action.
5. Business Meeting
Agenda Item Type:  Information Item
Rationale:  Discuss, consider and take all necessary action regarding:
5.A. Payment of bills
Agenda Item Type:  Action Item
Action(s):
Motion to approve payment of bills. Passed with a motion by Mike Blecha and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.B. Signatures on accounts
Agenda Item Type:  Consent Item
Rationale: 

JoAnn is on the signature cards and you need to take action to remove her from them on all accounts. I would recommend Jim Kent, Superintendent on all checks and one of Mike Rotherham, Elementary Principal, Adam Fette Secondary Principal or Mike Blecha, Board Treasurer as the second signature on all accounts. 

Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

General Fund Clearing: Jim Kent on all checks and one of  Adam Fette, Mike Rotherham, or Mike Blecha

School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha

Action(s):
Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Nay
  • Shad Stamm: Nay
Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Nay
  • Shad Stamm: Nay
Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Nay
  • Shad Stamm: Nay
Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Nay
  • Shad Stamm: Nay
Motion to place the following signatures on these district accounts: Activity Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham General Fund Clearing: Jim Kent on all checks and one of Adam Fette, Mike Rotherham School Lunch: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Cafeteria Plan: Jim Kent on all checks and one of Adam Fette, Mike Rotherham Unemployment Account: Jim Kent on all checks and one of Adam Fette, Mike Rotherham or Mike Blecha Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Nay
  • Shad Stamm: Nay
No Action(s) have been added to this Agenda Item.
5.C. Financial Report
Agenda Item Type:  Action Item
Rationale: 

Presentation of the financial status of the district, balances in the various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Action(s):
Motion to approve as presented. Passed with a motion by Amy Haines and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.D. 2016 Election Certification
Agenda Item Type:  Action Item
Rationale:  We have received a copy of the election certification to fill out. A copy of what we will send in is in the packet, please look it over to make sure it is correct.
5.E. Certificated Staff negotiations for 2016-2017 contract year
Agenda Item Type:  Action Item
Rationale:  The negotiations teams have met and are scheduled to meet again. If the board negotiations team wishes to discuss the topic any more or has new information you should discuss it at this time. Closed session may be required here.
5.F. Certificated staff resignations
Agenda Item Type:  Action Item
Rationale: 

Greg and Cindy McVicker have submitted their letters of resignation from the district effective at the end of the school year. They are requesting the Early Separation Incentive as well. The resignation is contingent of the boards approval of the separation agreement, that is how our policy on the program works. 

 

5.F.1. Cindy McVicker resignation
Agenda Item Type:  Action Item
Action(s):
Motion to accept the resignation of Cindy McVicker and thank her for her 35 years of service to the district Passed with a motion by Sandy Noffsinger and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.F.2. Cindy McVicker early separation incentive agreement approval.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the voluntary retirement incentive program application and agreement for Cindy McVicker Passed with a motion by Kent Lorens and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.F.3. Greg McVicker resignation
Agenda Item Type:  Action Item
Action(s):
Motion to accept the resignation of Greg McVicker and thank him for his 35 years of service to the district Passed with a motion by Mr. Mike Lutz and a second by Kevin League.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.F.4. Greg McVicker early separation incentive agreement approval
Agenda Item Type:  Action Item
Action(s):
Motion to approve the voluntary retirement incentive program application and agreement for Greg McVicker Passed with a motion by Kevin League and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Nay
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.G. Lunch menu and compliance program
Agenda Item Type:  Action Item
Rationale:  ONcore is an online food based menu building solution being used in schools. They help with menu development, preparation of food and the general growth of the program. Mike and I will present information and discuss it with the board. The cost is $1500 for the first year and 900 thereafter.  Right now we can get 90 days free!
5.H. Annual audit review
Agenda Item Type:  Action Item
Rationale:  If we have the audit, we will review at the meeting. Otherwise we will go over it in January.
Action(s):
Motion to approve 14-15 annual audit. Passed with a motion by Mike Blecha and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.I. Roof replacement bids and other storm losses
Agenda Item Type:  Action Item
Rationale:  I have prepared advertising for bids to replace the roof at the bus barn and on the concession stand the high school. The board should approve them prior to their being released.
Action(s):
Motion to approve advertising for the roof bids on the bus barn and concession stand. Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.J. Fall 2016 activity assignments
Agenda Item Type:  Action Item
Rationale:  As we discussed last spring if the board wishes to end the coaching assignments of any of the fall coaches we should do it in December. The activities committee and Mr. Fette have met and will have some thoughts.
Action(s):
Motion to retain Mr. Spargo as football coach, Mr. Rettele as girls' golf coach and Mr. Lambley as cross country coach. Passed with a motion by Amy Haines and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Abstain (With Conflict)
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.K. NSAA proposals
Agenda Item Type:  Action Item
Rationale:  These are attached. We can go over them or you can just ask questions if you have any. There are two proposals from member schools on transgender and one that the NSAA board is considering. We cannot escape the fact that it is coming.
5.L. Superintendent Evaluation
Agenda Item Type:  Action Item
Rationale:  A copy of the current contract and the evaluation instrument are attached.
6. Reports and discussion items
Agenda Item Type:  Information Item
6.A. Technology report
Agenda Item Type:  Information Item
6.B. Elementary principal report
Agenda Item Type:  Information Item
6.C. Secondary principal report
Agenda Item Type:  Information Item
6.D. Transportation report
Agenda Item Type:  Information Item
6.E. Superintendent report
Agenda Item Type:  Information Item
6.F. Board items
Agenda Item Type:  Information Item
7. Adjournment
Agenda Item Type:  Information Item
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