Public Meeting Minutes: March 14, 2016 at 6:00 PM - Board of Education Regular Meeting

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March 14, 2016 at 6:00 PM - Board of Education Regular Meeting Minutes

March 14, 2016 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
1.A. Call to order
Agenda Item Type:  Procedural Item
Rationale:  The president or ranking officer calls the meeting to order
1.B. Roll Call
Agenda Item Type:  Action Item
Rationale:  The recording secretary calls the roll
1.C. Open meetings law
Agenda Item Type:  Information Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration.
  2. If the Board is in agreement, a motion may be to enter into Closed/Executive Session to 1) discuss a personnel matter or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action Concerning Matters Discussed in Executive Session will be taken during open session.
 
1.D. Excusing a board members absent from this meeting
Agenda Item Type:  Consent Item
Rationale: 

Unexcused absences from 3 consecutive meetings automatically removes a person from the board. The board generally excuses members absent for good reason who call to let the president of the board or the superintendent of schools know they will be absent and the circumstances surrounding that absence.

 

Action(s):
Motion to excuse Mike Blecha and Kevin League from the meeting Passed with a motion by Kent Lorens and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
2. Awards and recognitions
Agenda Item Type:  Information Item
Rationale: 

During this item, the board president or superintendent may share information regarding the accomplishments of our school district, its students and/or staff during this item. Students and/or staff may present on special topics during this agenda item.

 

3. Public comment
Agenda Item Type:  Procedural Item
Rationale: 

This item is to allow members of the public to address the board regarding matters. The time on this topic is limited to 30 minutes total and a maximum of 5 minutes per speaker. Speakers may only address the board once.

 

4. Consent Agenda
Agenda Item Type:  Consent Agenda
Rationale:  The board makes use of a consent agenda to streamline the meeting and avoid unnecessary extension of the meeting on items regarding simple and routine matters which may come before the board.
Action(s):
Motion to approve consent agenda and remove approval of minutes 4c. Passed with a motion by Amy Haines and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
4.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale: 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice.

 

4.B. Adopt Agenda
Agenda Item Type:  Consent Item
Rationale: 

Adopt the agenda of this meeting. The Board reserves the right to change the order of items within the agenda.

 

4.C. Payment of bills
Agenda Item Type:  Consent Item
4.D. Calendar 2016-2017
Agenda Item Type:  Consent Item
Rationale: 

Attached is the proposed 2016-2017 Calendar. It is very similar to last year. We have 180 student days and 186 total contract days for staff. 

 

4.E. Negotiations Recognition for the 2017-2018 contract year
Agenda Item Type:  Consent Item
Rationale: 

Statutorily this is not required until later, but everyone seems to be happy with taking this action after we have completed the current (2016-2017) round of negotiations. The board has received the formal request for recognition from the DCSEA and the recognition should be approved.

 

4.F. Winter coaching assignment renewal
Agenda Item Type:  Consent Item
Rationale: 

As with the fall coaches the board needs to decide whether to retain the coaches in wrestling, girls basketball and boys basketball. Mr. Fette has discussed renewal with the activities committee. 

 

5. Business Meeting
Agenda Item Type:  Action Item
Rationale: 

Discuss, consider and take all necessary action regarding:

 

5.A. Approval of Minutes
Agenda Item Type:  Action Item
Rationale: 

Approve minutes of previous meeting(s) on Feb. 8, 2016.

 

Action(s):
Motion to approve the minutes of the February 8, 2016 regular meeting Passed with a motion by Mr. Mike Lutz and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Nay
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.B. Financial Report
Agenda Item Type:  Action Item
Rationale: 

Presentation of the financial status of the district, balances in the various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

 

Action(s):
Motion to approve Passed with a motion by Sandy Noffsinger and a second by Mr. Mike Lutz.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.C. Mower purchase
Agenda Item Type:  Action Item
Rationale: 

We discussed the purhase of a mower last month. The Transportation/Facilities committee has reviewed the options  and has a recommendation.

 

Action(s):
Motion to approve purchase recommended by Grounds Committee of a new Grasshopper 725DT rear discharge mower from Yost Farm Supply in St. Francis for $14,000.00 Passed with a motion by Amy Haines and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.D. Resignation of classified staff
Agenda Item Type:  Action Item
Rationale: 

 

5.D.1. Accept retirement of Lana Wiese
Agenda Item Type:  Action Item
Rationale:  Lana Wiese has submitted her resignation and retirement letter to Mr. Rotherham. Lana has worked for the district in a variety of capacities over the course of many years. We wish her well on her retirement. We are discussing replacement, timeline and training.
Action(s):
Motion to accept the resignation and retirement of Lana Wiese and thank her for her ___ years of service to the District. Passed with a motion by Sandy Noffsinger and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.E. Resignation of certificated staff
Agenda Item Type:  Action Item
5.E.1. Accept resignation of Bill Polson
Agenda Item Type:  Action Item
Rationale: 

Action should be taken to accept the resignation of Bill Polson

 

Action(s):
Motion to accept the resignation of Bill Polson and thank him for his 18 years of service to the district Passed with a motion by Kent Lorens and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.E.2. Accept resignation of Taylor Lutz
Agenda Item Type:  Action Item
Rationale: 

Action should be taken to accept the resignation of Taylor Lutz.

 

Action(s):
Motion to accept the resignation of Taylor Lutz and thank her for her service to the district Passed with a motion by Sandy Noffsinger and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.F. Certificated staff hiring recommendation(s) for 2016-2017
Agenda Item Type:  Action Item
Rationale: 

We have at least one teacher contract offer for the board to approve.

 

5.F.1. Matthew Thomas Physical Education
Agenda Item Type:  Action Item
Rationale: 

We would like to recommend that the contract offer for the 2016-2017 school year to Matthew Thomas be approved.

 

Action(s):
Motion to approve the contract offer to Matthew Thomas for the 2016-2017 school year Passed with a motion by Amy Haines and a second by Mr. Mike Lutz.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.F.2. Elementary Special Education
Agenda Item Type:  Action Item
Rationale: 

We would like to recommend that the contract offer for the 2016-2017 school year to _____be approved.

 

5.F.3. 7-12 Math
Agenda Item Type:  Action Item
Rationale: 

We would like to recommend that the contract offer for the 2016-2017 school year to _______ be approved.

 

5.F.4. 7-12 English
Agenda Item Type:  Action Item
Rationale: 

We would like to recommend that the contract offer for the 2016-2017 school year to ______be approved.

 

5.G. Approval of new teacher contract document
Agenda Item Type:  Action Item
Rationale: 

Attached you will find a copy of our current teacher contract document. In the bottom left corner it indicates that it was recommended by State Department of Education 11/9/82. It is time to  update. 

You will also find two versions of teacher contracts suggested by legal counsel, in this case KSB. The first is similar to the one we use but with some statutorily updated items. The second is more aggressive. The board and teachers need to agree if we are to change. Mrs. Hinojosa has both copies and hopefully they will agree to at least the first one. 

We can leave it alone, statute will always take precedence anyway, we can try to change to a more current version. Maybe we con't have time to change right now. Maybe it needs to be part of negotiations. But it is something we need to work on. 

5.H. Teacher contract renewal
Agenda Item Type:  Action Item
Rationale: 

By statute these renew automatically every year unless action is take by the board otherwise. It is on the agenda for you to know that it is happening. The administration does not, at this time, have any staff that are not being recommended for renewal. Any action taken by the board on this matter can create legal issues for the board at a later and more important time. The board should only take action on the initial contract approval of a new teacher and any administratively recommended non-renewal of a teachers contract. 

 

5.I. Sale of lots in Stratton
Agenda Item Type:  Action Item
Rationale: 

We have been approached about selling the lots south across the street from the school in Stratton. The board should discuss this topic. Do we want to sell? How do you want to handle the sale? As a public entity we must advertise and accept bids in some fashion.

 

5.J. Summer projects
Agenda Item Type:  Action Item
Rationale: 

I would like to recommend the following as major summer projects, in addition to the usual painting, floor finishing, cleaning, etc. 

1. Repair the plumbing at Stratton Elementary. This will include installing tankless water heaters in the building.

2. Replace the fascia around Benkelman Elementary. We plan to replace it with an engineered wood plank. 

3. Replace the high school commons floor. The plan would be to remove the existing tile and either polish and stain the concrete or use an epoxy finish.

4. Replace the single pane windows and exhaust fans at the high school. More efficient windows with shades and larger fans with variable speed

The order they are listed is the priority I think they should be done in and if we run out of time or it gets to be more money than we want to spend we will stop. I am thinking about $30,000 total for these projects.

 

5.K. Board goals
Agenda Item Type:  Action Item
Rationale: 

I  would recommend four goals to the board. 

  1. The District will continue to re-build the cash balance so that at a minumum we always have 3 months operating expenses in the MMSA
  2. The District will continue to build the balances in the special building fund, Qualified Capital Purpose Undertaking Fund (QCPUF) and the Depreciation Fund to guard against future building, infrastructure and repair needs.
  3. The District will continue the addition of technology with the goal of having a device for every student K-12.
  4. The District will implement programs and curriculum with the goal of improving NeSA test scores in Reading and Writing K-12

 

Action(s):
Motion to adopt board goals as presented. Passed with a motion by Amy Haines and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6. Reports
Agenda Item Type:  Information Item
Rationale: 

Reports are for the dissemination of information to the board and are written in nature. Any questions should be directed to the individual making the report prior to or after the meeting. 

 

6.A. Technology report
Agenda Item Type:  Information Item
6.B. Elementary principal report
Agenda Item Type:  Information Item
6.C. Secondary principal report
Agenda Item Type:  Information Item
6.D. Transportation report
Agenda Item Type:  Information Item
6.E. Superintendent report
Agenda Item Type:  Information Item
6.F. Board and committee reports
Agenda Item Type:  Information Item
6.F.1. Board information
Agenda Item Type:  Action Item
6.F.2. Finance/Budget/Legislation Committee Report
Agenda Item Type:  Committee Report Item
Rationale: 

Needs to schedule a meeting to begin looking at 2016-2017 budget numbers.

 

6.F.3. Transportation/Facilities/Grounds Committee Report
Agenda Item Type:  Committee Report Item
Rationale: 

This committee will meet prior to the board meeting to discuss mower proposals and bids.

 

6.F.4. Curriculum/Activities/Staff Development Committee Report
Agenda Item Type:  Committee Report Item
Rationale: 

nothing to report

 

6.F.5. Americanism committee
Agenda Item Type:  Information Item
Rationale: 

nothing to report

 

6.F.6. Negotiations committee
Agenda Item Type:  Information Item
Rationale: 

Nothing to report

 

7. Adjournment
Agenda Item Type:  Action Item
Action(s):
Motion to adjourn at 8:08. Passed with a motion by Mike Blecha and a second by Mr. Mike Lutz.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
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