May 9, 2016 at 6:00 PM - Board of Education Regular Meeting

1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice.

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

With the goal of having the board policy book online by August 1 we need to review and revise the policies this summer. The goal is to look at policy series 000, 1000, 2000 and 3000 first reading in May and second reading in June and do first reading on 4000, 5000 and 6000 in June with final reading in July. 

We will also have the summer revisions from the attorneys to look at in June and July. 

I am thinking look at the as the whole board for the first reading, have a committee review each series if necessary between meetings and adopt them on final at the following meeting. We are not creating new policies just reviewing for clarity and minor changes. 

If we choose to go through committee reviews on any series this is the committee I suggest meet to review:

0000-  Philosophy - Goals - Objectives: Governance/Budget/Finance Committee

1000- Policy Overview and Mission Statement: Governance/Budget/Finance Committee

2000- Policies Regarding the Role and Conduct of the Board of Education: Governance/Budget/Finance Committee

3000- Business Operations: Governance/Budget/Finance Committee

4000- Policies Regarding Employment and Staff: Governance/Budget/Finance Committee

5000- Policies Regarding Students: Curriculum/Activities/Staff Development Committee

6000- Curricular and Academic Matters: Curriculum/Activities/Staff Development Committee

None of the series seem to fit the Transportation/Facilities/Grounds Committee so you might be off the hook.

Attached you will find the current versions of the 4 series, the update summary memo from KSB and the newest version of those policies from KSB. I have updated the newest version from KSB to include our unique policies. 

Per your discussion at the December evaluation and in the subsequent meetings with Marcia Herring you need to update the written evaluation instrument for the Superintendent. Your choices are to modify the existing document, create a new one from scratch or adopt an existing one. 

If you would ever choose to write your own you should do it as part of the process of selecting a superintendent. The things you list as priorities at that time become part of the instrument and the document develops and lives from there.

There will be two samples from NASB at the meeting. You do have some time to make your selection, the next time you will use the document is November. 

The board annually approves the use of our vehicles for use taking students to camps, clinics and workshops. we generally charge the athletic groups for the gas we put in the vehicle. 

During this agenda item it would also be appropriate to discuss the supervision of our students on these trips. 

Our timeline for ACA is rather tight. At this meeting the board should decide which plan to offer to the qualified employees. At this point in time I recommend that we offer the $4000 deductible HSA eligible plan. It is the least expensive to the district. Potential cost to the district could range up to $75,000 if everyone who is eligible takes the offer. However, there are some things happening with other staff which could save us around $25,000.

The Finance committee has reviewed and advised me that this is the plan we should choose.