June 13, 2016 at 6:00 PM - Board of Education Regular Meeting

1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session

This item is for the public to address the board. Public comment is limited to 30 minutes total and no more than 5 minutes per speaker. Persons having a grievance are encouraged to file a written statement of their concerns following the district grievance policy. 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

The policies are attached. This is the second reading of the series. If you notice any typos or have questions please call prior to the meeting. 

This is first reading on these groups of policies. I have attached the three series as well as the rationale for the changes developed by our attorney's. 

This is to give you an opportunity to review this document. In my attempts to get handbooks, job descriptions and evaluations of all employees in place creating this document is the first step. It is attached, please look it over. I have also attached a base copy of the employment agreement we use with classified staff. Only the most recent hires have these in place. 

The board should discuss this in executive session as it involves negotiations. I would recommend that you go into executive session, I will give you my thoughts and share some information. I think you can go into executive session one time, have your discussions, bring people in as you see fit, come out of executive session and make your motions. 

Script/Process

Board President:  Is there a motion for the board to enter closed session to discuss administrative negotiations because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session.

Board Member # 1:  So moved. 

Board Member #2:  I second the motion. 

Discussion:

Roll Call Vote:

Board President:  The board has adopted a motion to enter closed session to discuss the negotiations because it is in the school district’s best interest, to prevent needless injury to someone’s reputation and and the public’s best interest to discuss this in closed session The board will limit its discussion to this issue.

[Record time board enters closed session.]

[When the Board has completed the closed session, make a motion to return to open session, get a second, discuss, and take a roll call vote.  Record the time that the closed session ends.]

This position will require some compensation. It is considered an administrative function and the cleanest way to do it is to extend the contract by a number of days. In the past, when we had Dan Parks and John McDonald filling a role as assistant/junior high athletic directors we paid them a total of $2300. 

The activities committee and Mr. Fette should have reviewed the extra-duty assignments prior to the meeting. They  are attached and on the agenda for your approval. Per our discussions over the past couple of months this is on the consent agenda for your approval. We will be presenting a policy for your consideration in the next couple months that specifically states the responsibility for assigning extra-duty positions lies with the administration.