Public Meeting Minutes: June 13, 2016 at 6:00 PM - Board of Education Regular Meeting

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June 13, 2016 at 6:00 PM - Board of Education Regular Meeting Minutes

June 13, 2016 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
1.C. Excuse absent member(s)
Agenda Item Type:  Action Item
Action(s):
Motion to excuse Kevin League from the meeting Passed with a motion by Mike Blecha and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

This item is for the public to address the board. Public comment is limited to 30 minutes total and no more than 5 minutes per speaker. Persons having a grievance are encouraged to file a written statement of their concerns following the district grievance policy. 

 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Rationale: 

 

 

Action(s):
Motion to approve the consent agenda as presented (with the exception of removing payment of bills and activity assignments. Passed with a motion by Amy Haines and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale: 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

 

5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale: 

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

 

5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Rationale: 

 

 

Attachments:
5.D. Second reading policy 1000, 2000, 3000
Agenda Item Type:  Consent Item
Rationale: 

The policies are attached. This is the second reading of the series. If you notice any typos or have questions please call prior to the meeting. 

 

6. Business Meeting
Agenda Item Type:  Action Item
6.A. Financial report
Agenda Item Type:  Action Item
Attachments:
6.B. First reading policy 4000, 5000, 6000
Agenda Item Type:  Action Item
Rationale: 

This is first reading on these groups of policies. I have attached the three series as well as the rationale for the changes developed by our attorney's. 

Action(s):
Motion to approve policy series 4000, 5000 and 6000 on first reading Passed with a motion by Amy Haines and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.C. Classified staff handbook
Agenda Item Type:  Information Item
Rationale: 

This is to give you an opportunity to review this document. In my attempts to get handbooks, job descriptions and evaluations of all employees in place creating this document is the first step. It is attached, please look it over. I have also attached a base copy of the employment agreement we use with classified staff. Only the most recent hires have these in place. 

 

Attachments:
6.D. Classified staff wages 2016-2017
Agenda Item Type:  Action Item
6.E. Administrative compensation and negotiations 2016-2017
Agenda Item Type:  Action Item
Rationale: 

The board should discuss this in executive session as it involves negotiations. I would recommend that you go into executive session, I will give you my thoughts and share some information. I think you can go into executive session one time, have your discussions, bring people in as you see fit, come out of executive session and make your motions. 

Script/Process

Board President:  Is there a motion for the board to enter closed session to discuss administrative negotiations because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session.

 

Board Member # 1:  So moved. 

Board Member #2:  I second the motion. 

Discussion:

Roll Call Vote:

Board PresidentThe board has adopted a motion to enter closed session to discuss the negotiations because it is in the school district’s best interest, to prevent needless injury to someone’s reputation and and the public’s best interest to discuss this in closed session The board will limit its discussion to this issue.

[Record time board enters closed session.]

[When the Board has completed the closed session, make a motion to return to open session, get a second, discuss, and take a roll call vote.  Record the time that the closed session ends.]

Action(s):
Motion for the board to enter closed session to discuss administrative negotiations because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session Passed with a motion by Kent Lorens and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.E.1. Activity director compensation
Agenda Item Type:  Action Item
Rationale: 

This position will require some compensation. It is considered an administrative function and the cleanest way to do it is to extend the contract by a number of days. In the past, when we had Dan Parks and John McDonald filling a role as assistant/junior high athletic directors we paid them a total of $2300. 

 

6.E.2. Elementary principal compensation
Agenda Item Type:  Action Item
6.E.3. Secondary principal compensation
Agenda Item Type:  Action Item
6.E.4. Superintendent compensation
Agenda Item Type:  Action Item
Rationale: 

 

 

6.F. Payment of the bills
Agenda Item Type:  Action Item
Action(s):
Motion to approve the bills as presented Passed with a motion by Sandy Noffsinger and a second by Mr. Mike Lutz.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.G. Activity Assignments
Agenda Item Type:  Action Item
Rationale: 

The activities committee and Mr. Fette should have reviewed the extra-duty assignments prior to the meeting. They  are attached and on the agenda for your approval. Per our discussions over the past couple of months this is on the consent agenda for your approval. We will be presenting a policy for your consideration in the next couple months that specifically states the responsibility for assigning extra-duty positions lies with the administration. 

 

Action(s):
Motion to approve the extra-duty assignments as presented Passed with a motion by Amy Haines and a second by Mr. Mike Lutz.
  • Brad Baney: Nay
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
7.C. Secondary principal report
Agenda Item Type:  Information Item
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Adjourn
Agenda Item Type:  Information Item
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