Public Meeting Minutes: June 12, 2017 at 6:00 PM - Board of Education Regular Meeting

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June 12, 2017 at 6:00 PM - Board of Education Regular Meeting Minutes

June 12, 2017 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Appoint a temporary recording secretary
Agenda Item Type:  Action Item
Rationale:  Sandy and Stacey will both be absent on Monday. The  president should appoint a recording secretary for the meeting. 
1.C. Roll Call
Agenda Item Type:  Action Item
1.D. Excuse absent member(s)
Agenda Item Type:  Action Item
Action(s):
Motion to excuse Sandy Noffsinger, Kevin League, Craig Kerchal and Mike Blecha from the meeting Passed with a motion by Kent Lorens and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Motion to approve the consent agenda as presented with the exception of removing items 3012 Passed with a motion by Amy Haines and a second by Jason Frederick.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Attachments:
5.E. Policy second reading
Agenda Item Type:  Consent Item
Rationale: 

The policies we approved last month require two approvals. They are presented for your second reading approval. 

Motions that say adopt refer to entirely new policies. Motions that adopt amended policies mean we changed an existing policy to meet some new requirement. 

5.E.1. Policy #2016 Board Health Insurance Authorized(renumber from 2500)
Agenda Item Type:  Consent Item
Rationale:  This should be final reading on the board health insurance policy. When we received the policy it was not numbered so I gave it a random number (2500). In order to keep the numbering consistent with the KSB Policies we use it should be 2016 so this adoption will also change that number to 2016 from the 2500 it was labeled with last month. 
Attachments:
5.E.2. Policy #5014 Homeless Students
Agenda Item Type:  Consent Item
Rationale:  Another required policy change. I have attached the KSB memo on this policy. 
Attachments:
5.E.3. Policy #5052 Wellness
Agenda Item Type:  Consent Item
Rationale:  We must have a wellness policy stating that we will promote wellness, activity, nutrition education, etc with our students. 
Attachments:
5.F. Vehicle disposal
Agenda Item Type:  Consent Item
Rationale:  After some discussion with Robert, I would recommend that the board to approve the advertising of 4 vehicles for sale. Vehicle #29 the 1990 Chevy Corsica, Vehicle #22 the 1990 Ford Windstar van, Bus #11 a 2005 Ford E450 29 passenger bus and Bus #12 a 2007 Blue Bird 42 passenger bus. The board will accept bids to act on at the July meeting. 
6. Business Meeting
Agenda Item Type:  Action Item
6.A. Policy #3012 School Meal Program and Meal Charges
Agenda Item Type:  Action Item
Rationale: 

We have discussed the situation and circumstances regarding lunch balances repeatedly over the years. We need to have a policy which specifically addresses how we will handle accounts with insufficent funds to pay the meal costs. Keep in mind that under this policy:

  1. students will be allowed to eat the regular meal the day the balance goes negative
  2. the family will get a call that day informing them the balance is negative
  3. students will continue to get the 'sandwich option' which will meet the meal pattern guidelines for 5 days
  4. no student who qualifies for free or reduced lunches will be denied a meal
  5. no student who shows up with payment for that day's meal will be denied a meal
Action(s):
Motion to approve amended Policy #3012 School meal program and meal charges on second reading Passed with a motion by Brad Baney and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Nay
  • Craig Kerchal: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.B. Financial Report and 2017-2018 Budget discussion
Agenda Item Type:  Action Item
Rationale:  Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.
Attachments:
6.C. Summer policy updates
Agenda Item Type:  Action Item
Rationale: 

Our legal counsel, as well as the other firms in the state, annually give us revisions to policy. These revisions are in response to legislation, court case results, and new rules devised by various agencies that hold jurisdiction over public schools. They have arrived and we will discuss them and hopefully approve on first reading. This would allow us to do second reading in July and have them in handbooks, etc. before the August meeting. 

These are lengthy this year. The attached summary and rationale should sum up the changes for your. The policies you see are unchanged from what was sent out from KSB.

Action(s):
Motion to approve presented amended/revised policies 2004, 2005, 2008, 3003, 3004, 3011, 3033, 3036, 4001, 4010, 4011, 4019, 4041, 4053, 4060, 5001, 5002, 5002.1, 5003, 5008, 5015, 5017, 5018, 5022, 5063, 6020, to approve new policies 3003.1, 3004.1, 3042, 3043, 3044, 3045, 3046, 3047, 4011.1, 4061, 6035, and to repeal/delete policies 3038, 5060, 5021, 5502 on first reading Passed with a motion by Craig Kerchal and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.D. Food service report
Agenda Item Type:  Action Item
Rationale: 

Report item.

Summer lunch: We served 27 the first day and 35 on Wednesday. It is popular with the daycare providers and older kids when both parents work.

Farm to school: We will start working on lining up meat donors this summer. We need to get two scheduled for processing in early August. 

6.E. Summer project report
Agenda Item Type:  Action Item
Rationale: 

We plan to move forward with the drainage project in the north parking lot at the high school. Krutsinger Construction had the low estimate at $9,095. He will be adding another drain for the south end of the shop to the original estimate. Based on the other addition I requested this add-on should be less than $1,900. The other bid was from Double D Drilling for $10,809.52 and did not include concrete work. 

I have also requested an estimate from Krutsinger to add a handicapped parking stall in the north parking lot and to run concrete south from the shop to the handicapped parking (at the west end of the parking lot). 

6.F. Computer (iPad) purchase
Agenda Item Type:  Action Item
Rationale:  Part of the computer rotation we discussed last month involved the purchase of new iPads for students K-4 in the district. We have a proposal and are requesting that the board accept the proposal for the purchase of new iPads. We will use Federal grant money to offset part of the purchase of these devices. You can basically only buy iPads from Apple. The quote in the amount of $36,775 is attached.
Action(s):
Motion to approve the purchase of 125 iPads for students K-4 from the Apple Education Store for $36,775 Passed with a motion by Amy Haines and a second by Craig Kerchal.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.G. Staffing 2017-2018
Agenda Item Type:  Action Item
Rationale:  We have discussed the behavioral position at the prior meeting and may have some items to discuss regarding the pre-school situation that was referenced in one of your updates. We will also discuss the general plan for the role and expectations of the upper elementary position. 
6.H. New teacher contract
Agenda Item Type:  Action Item
Rationale:  Based on our pre-school and staffing discussions we may be asking for the approval of a teaching contract for the 2017-2018 school year.
6.I. Administrative Negotiations
Agenda Item Type:  Action Item
Rationale: 

Typically we do administrative negotiations in June. Superintendent contracts start in July and Principals in August.

Karen Haase of KSB is looking at the contracts. I asked her some questions regarding some stuff they referenced in their new policy webinar. She will be sending a version with her legal suggestions back. Hopefully before the meeting. I will attach it when I get it which may or may not be prior to publication.

My current contract,  the state auditor required schedule D and the new proposed schedule D can be found at: https://sites.google.com/dcstigers.org/superintendent/superintendent-transparency

Schedule D also contains notice that you will be considering an amendment of the contract. 

 

 

Action(s):
Motion to approve the principal compensation packages as presented Passed with a motion by Craig Kerchal and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.I.1. Enter exec
Agenda Item Type:  Action Item
Rationale:  Motion go into executive session to discussion to discuss administrative negotiations for the 2017-2018 school year at 8:47
Action(s):
Motion go into executive session to discussion to discuss administrative negotiations for the 2017-2018 school year at 8:48 Passed with a motion by Craig Kerchal and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.I.2. Exit exec
Agenda Item Type:  Action Item
Action(s):
Motion to come out of executive session at 10:07 Passed with a motion by Amy Haines and a second by Jason Frederick.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
7.C. Secondary principal report
Agenda Item Type:  Information Item
Attachments:
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn Passed with a motion by Craig Kerchal and a second by Jason Frederick.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
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