December 11, 2017 at 8:00 PM - Board of Education Regular Meeting
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1. Declaration of Intend – Open Meetings Act
Discussion:
The regular board meeting of the Board of Education of the School District of Sumner-Eddyville-Miller, in the State of Nebraska was held in the School Library on the 11th day of December, 2017 at 7:30 p.m.. Present were: Beattie, Berg, Hothem, Glatter, Burden, Superintendent Finkey, Principal Schmidt and L. McFarland. |
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2. Call to Order
Discussion:
Notice of the meeting was given in advance thereof by publishing in the Beacon Observer on Thursday, December 7, 2017 for the meeting to be held on Monday, December 11, 2017. Availability of the agenda was communicated in the published notice. All proceedings hereafter as shown were taken while the convened meeting was open to the attendance of the public. This meeting conducted in accordance with the Open Meetings Act, Chapter 84, Article 14. |
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2.1. Pledge of Allegiance
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2.2. Roll Call of Members
Discussion:
Roll call was taken at 7:58 p.m. after the high school music program : Glatter here, Burden here, Beattie here, Hothem here, Berg here, Williams absent. |
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2.3. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2.4. Members Questions, Comments, Concerns, Communications and Reports.
Discussion:
Question was asked about the on line calendar and the times of the JV games. It was asked that the JV starting times of the games be posted. Varsity game times are contracted and JV game times need to be put in when the school knows for sure if they will be playing that day. It is hard to know the exact time based on the other schools activities. |
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3. Recognition of Visitors/Public Forum
Discussion:
Visitors present at the meeting were Lois McKenzie, Barb Ibach, Janice Wolfinger, Joy Heckenlively, and Jay Heckenlively.
Bryce Williams arrived at 8:07 p.m. |
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4. Consent Agenda
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4.1. Approval of Minutes
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4.2. Approval of the Monthly bills, Claims and Payroll
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4.3. Approval of Treasurer’s Report and Budget Report.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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5. Administrative Report
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5.1. Principal's Report
Discussion:
Principal Schmidt's attached report included school information, extra-curricular activities and the revision grant meeting that was held. Principal Schmidt took questions from the board and discussed the future revision grant meeting to be held in late January .
Mr. Doud reported to the board on activities that the student council has been involved with and projects they continue to do. Seniors are working on scholarships and signing up for the dual credit hour classes.
Attachments:
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5.2. Superintendent's Report
Discussion:
Superintendent Finkey's attached report included playground fencing, plumbing issues, purchases of a new or used bus was discussed, service master has been contacted and scheduled for after the Christmas break. Mr. Finkey reported on the progress with the new hallway floor, roof, heat pump and updated the legislative preview conference.
Attachments:
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6. Business Items
Discussion:
No business items at this time. |
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7. Discussion Items
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7.1. Review & discussion of Annual Audit Report
Rationale:
Executive Summary The 2016-2017 Annual Financial Review Audit was once again conducted by Dana F. Cole & Company out of Grand Island, Nebraska. The audit was conducted over a 2 day period from October 19 through October 20th. On November 6, 2017 we received email notification from Eugene Ulmer of Dana Cole that stated that our districts audit report was submitted and received by NDE. Each member of the board will again receive a copy of the 2016-2017 AFR. On page 53 there is a letter to the SEM board of education. Page 55 & 56 discuss two points 1) Segregation of duties Due to district size, there is limited segregation of duties in the accounting and cash exchanges. Recommendations, continued monitoring and evaluations of internal controls. 2) Establish internal control over financial statement preparation and review. Recommendations, review financial statements and disclosures. In 2016-- District disbursed $3,015,192.00 out of Special Buildings, and it should have been coded and from Special Buildings Bond. The correction was made, and no issues were found in 2017. |
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7.2. Discussion of adding a vehicle to the bus fleet
Rationale:
Executive Summary: I discussed a lot of the information during my update, but the board needs to advise me on how they would like to proceed with gathering information for the January BOE meeting. Items for discussion: 1. New verse Used a) what are quality factors for used 2. Bus size a) small bus (14 passenger) b) medium bus (approx 30 passenger) c) Large bus (52+ passenger) 3. Brand Name 1) suggested "Thomas"
Discussion:
There is a need for a middle size bus and board ask for the Thomas dealer to bring out a big bus and medium bus for the board to look at for a final decision. |
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7.3. Sound System for the New Gym
Rationale:
Executive Summary: During the 2016-2017 school year, discussion was held on putting in a sound system for the new gym. Yonda's provided the board with an estimate, and the decision was made to table the discussion until the board could better understand the need for the sound system. Since the meeting, we had hold several events in the new gym and plan to hold many more in the future. The primary organizations in need of a quality sound system are fine arts groups, including Speech, Drama, Band and Choir. In addition, the sound system would be helpful for any activity in the new gym, including athletics events, academic programs, community meetings and athletic events. The purpose of this discussion item is to determine the need for a sound system in the gym. If discussion warrants further information, I will arrange for a representative from Yonda's to present at the January 2018 BOE meeting.
Discussion:
During the 2016-2017 school year, discussion was held on putting in a sound system for the new gym. Yonda's provided the board with an estimate, and the decision was made to table the discussion until the board could better understand the need for the sound system. Since the meeting, we had hold several events in the new gym and plan to hold many more in the future. The primary organizations in need of a quality sound system are fine arts groups, including Speech, Drama, Band and Choir. In addition, the sound system would be helpful for any activity in the new gym, including athletics events, academic programs, community meetings and athletic events. Mr Finkey will arrange for a representative from Yonda's to present at the January 2018 BOE meeting.
Attachments:
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7.4. Discussion on New Goal Posts for the FB Field
Rationale:
Executive Memo: Tennyson Williams has made new goal post for the football field. The posts now need to be painted and set. Mr. Schmidt can explain more about this project.
Discussion:
Tennyson Williams has made new goal post for the football field. The posts now need to be painted and set. Ed Nichols will be giving the school a bid for painting the new goal posts and welcomes students that are involved in the project to come help. |
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7.5. Discussion on Competition Gym Roof
Rationale:
Executive Summary: At the State Education Conference Mr. Williams had a opportunity to visit with Zach Yount from Magnum Builders about our roof issues. Mr. Yount visited SEM on November 29, and inspected the roof with Mark. Attached is his estimate for the roof.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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