May 14, 2018 at 8:00 PM - Board of Education Regular Meeting
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1. Declaration of Intend – Open Meetings Act
Discussion:
The regular May meeting of the Sumner-Eddyville-Miller School District Board of Education will be held on May 14, 2018, at 8:00 P.M., in the School Library, 205 East 2nd Avenue, Sumner, NE 68878.
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2. Call to Order
Discussion:
Notice of the meeting was published on May 10, 2018 in the Beacon Observer and Posted in the villages of Sumner, Eddyville and Miller for the board meeting to be held on May 14th, 2018 at 8:00 p.m. The notice of the meeting was also communicated to the public over the school reach system in the evening on May 13th, 2018. Availability of the agenda was communicated in the published notice. All proceedings hereafter as shown were taken while the convened meeting was open to the attendance of the public. This meeting conducted in accordance with the Open Meetings Act, Chapter 84, Article 14.
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2.1. Pledge of Allegiance
Discussion:
The meeting was called to order by school board president Bryce Williams at 8:22 p.m. The Pledge of Allegiance was recited. Mr. Williams reminded everyone of the Open Meeting Law posted in the library and roll call was taken.
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2.2. Roll Call of Members
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2.3. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2.4. Members Questions, Comments, Concerns, Communications and Reports.
Discussion:
Matt Hothem communicated with the board that the graduation went well, but felt concerns about the incorrect pronunciation of a graduates name and concerns of not enough family seating that should be addressed next year. Mr. Hothem reported to the board that the Foundation Banquet was a success with a total of $28,000.00 brought in and a new foundation board was elected.
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2.4.1. Report for Foundation Banquet -- Mr. Hothem
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3. Recognition of Visitors/Public Forum
Discussion:
Bart Beattie addressed the board expressing he was proud of the community, administration and board but shared concerns with the board about the need for more students. He recommended advertising in Kearney and other areas to help stimulate enrollment numbers at SEM. He sugested emdia advertising, potentially billboards, newspaper or other media.
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3.1. Presentation by members of the 4th Grade Class
Discussion:
Mrs. Smith with Ellie Scoville and Taryn Arbuthnot from the 4th grade class presented a power point presentation outlining their recent field trip to Lincoln. The students expressed their appreciation for being able to make the trip and explained to the board their visit to the capital, memorial field, morel hall and the governor's mansion. They were excited to get to see Governor Ricketts.
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3.2. Presentation of Plaques to the BOE
Discussion:
Dixie Line, Don Newquist and Kathy Burr presented the district with plaques depicting the history of the three schools. The plaques are estimated at over $1250.00 and the board expressed their appreciation.
The plaques will be displayed in the hallway around the new concession stand. |
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4. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board discussed the new sound system and how poor the sound was during the performance when the ventilation system was running.
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4.1. Approval of Minutes
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4.2. Approval of the Monthly bills, Claims and Payroll
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4.3. Approval of Treasurer’s Report and Budget Report.
Attachments:
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5. Reports
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5.1. Committee Report -- Transportation
Discussion:
Transportation Committee: Mr. Hothem explained the committee report as prepared by Mr. Finkey. Mr Berg explained the buses and their features. Questions about a shortage of buses if we sell four from the fleet was discussed and explained by Mr. Berg how with the purchase of the new buses, the school would have sufficient buses to handle our needs. Mower/Snow Removal machine: Mr. Hothem reported out to the board on the transportation committee's decision to purchase a grasshopper mower and snow removal machine. Three different machines were considered before a recommendation was given.
Attachments:
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5.2. Teacher Reports
Discussion:
Teachers Report was submitted for review and there was discussion about application process for Apps and how the apple ID will be used. Password for the apple ID has been a problem.and Mrs. Wiseman has been contacted and the issue is being addressed.
Attachments:
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5.3. Principals Report
Discussion:
Principal's report was reviewed by the board and questions were taken by Mr. Schmidt. There was some general discussion about the extra duty assignments.
Attachments:
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5.4. Superintendent Report
Discussion:
Superintendent 's report was submitted with no additional comments.
Attachments:
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6. Policy
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6.1. Consideration of addition of Policy 606.11 Graduation Ceremony
Rationale:
Executive Summary:
During my time at SEM we have not had any issues, but the potential for issues are there. It is important to have in policy the procedures to deal with situations when students do not meet graduation requirements, or have violated school rules will not be part of the graduation ceremony. I would also recommend that we put into policy the date of our graduation, this will remove any accusation of favoritism.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Attachments:
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7. Personnel
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7.1. Hiring of Tammy Kenton -- Business Education
Rationale:
Executive Summary
Mrs. Kenton is an experienced educator. Tammy has experience in Business Education, both traditional business and business technology. Additionally she is a veteran volleyball coach, and will provide a solid leadership position of the volleyball team. Tammy is also a SEM alumni
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Old Business Items
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8.1. Consideration of Mower/Snow Removal Machine
Action(s):
No Action(s) have been added to this Agenda Item.
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8.2. Consideration of Purchase of 48 Passenger +1 Lift bus
Rationale:
Executive Summary
Transportation Committee is recommending the purchase of the 2017 Thompson bus.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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9. New Business Items
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9.1. Review of Job Descriptions
Discussion:
Recommendation for job description. Minimum job description that is expected upon you. Each one is more specific. Not part of policy but somewhat of a handbook that is expected of you at your job that could be attached to their contract.
Tabled 9.1 Review of Job Description until the June Board meeting. |
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9.2. Consideration of Placing buses 99, 2001, lift and 2007 up for sale.
Rationale:
Recommendation from Transportation committee
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The surplus of old buses was discussed and local advertising and media will be used.
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10. Discussion Items
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10.1. Discussion of Weight Room/Fitness Room
Rationale:
Executive Summary:
The idea of a weight room/community fitness facility has been discussed. In my opinion I think the district needs to consider this as a goal project. I use the following points to support my consideration.
Discussion:
Board discussed a weight room/fitness room for SEM and it was decided that the area weight rooms around the area need to be visited and discuss with the other schools
the liability issues . Ideas for a grant for the weight room with handicapped assessable needs to be looked into. ESU 10 has a grant witter that could advise the school in this area. |
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10.2. Discussion of Soft Water Units of the building
Rationale:
Executive Summary
Currently a majority of the school does not have soft water, and the results are hard water build up problems on many items. Some of the places most noticeable are items in the restrooms, dishwasher in the kitchen, water fountains etc. We have a rough estimate of the cost to completely outfit the school with soft water to help extend the life of many of our items. Culligan inspected and provided an general quote for cost. I was mostly interested in determining how extensive the process would be, but they also provide a quote to do the job. Their estimate was just over $13,600.
Discussion:
After discussion, it was determined that the building committee should get together and walk through the building and make recommendations for improvements, including the water system.
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11. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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