Public Meeting Minutes: June 6, 2016 at 7:00 PM - Board of Education Regular Meeting

1. OPENING OF THE MEETING

1.1. Call to Order

Discussion: The Regular Meeting of the School District 145 Board of Education was called to order on Monday, June 6, 2016 at 7:01 P.M. at the Central Office Board Room, 14511 Heywood Street, Waverly, Nebraska.

1.2. Open Meetings Act

1.3. Publication of Meeting

Attachments: (1)

meeting notice June 6, 2016

5/26/2016 at 12:16 PM

1.4. Roll Call

1.5. Pledge of Allegiance

2. APPROVAL OF AGENDA

2.1. Approve Agenda

Action(s):

Motion Passed:

Approval of the agenda for the meeting Passed with a motion by Alan Retzlaff and a second by Bruce Sedivy.

No Action(s) have been added to this Agenda Item.

3. REPORTS

3.1. Building / District Administrators

Discussion: Food Service Director Philip Steffen provided information to the Board of Education regarding the District Food Service Program.

Attachments: (1)

2015-2016 WHS ActivitiesYear-End Report

5/27/2016 at 10:36 AM

3.2. Superintendent

Discussion: Superintendent Dr. Bill Heimann provided information to the Board of Education regarding end of the school year, AdvancED and School Improvement, ENVISION School Visit, Bond Series Refunding, and State Testing Update.

3.3. Board Reports

Discussion: Policy Committee Chair Sedivy reported on the committee meeting held during May. Building, Grounds, and Transportation Committee Chair Retzlaff reported on the committee meeting held prior to the Board of Education Meeting. Planning and Development Committee Chair Grosshans reported on the committee meeting held during May.

4. RECOGNITION OF VISITORS / OPEN FORUM

Discussion: Students addressed the Board of Education regarding the proposed One Act Play Activity Sponsor Position.

5. ACTION ITEMS

5.1. Consent Agenda

Action(s):

Motion Passed:

Approval of the consent agenda Passed with a motion by Cheryl Landon and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

5.1.1. Meeting Minutes

Discussion: Approved the May 2, 2016 Regular Board of Education Meeting and the May 24, 2016 Special Board of Education Meeting.

Attachments: (2)

Regular Board of Education Meeting May 2 - 2016

6/2/2016 at 11:56 AM
Special Board of Education Meeting May 24 - 2016

6/2/2016 at 11:56 AM

5.1.2. Staff Resignations / Terminations

Discussion: Travis Steinhoff, Waverly High School, Spanish Teacher, resignation effective May 26, 2016. Sarah Rhodes, Waverly Intermediate School, Day Custodian, resignation effective May 23, 2016. Wendy Baker, Hamlow Elementary School, Night Custodian, termination effective May 26, 2016. Heather Craddock, Hamlow Elementary School, Special Education Teacher Assistant, resignation effective May 12, 2016. Ashley Shotsman, Hamlow Elementary School, Special Education Teacher Assistant, resignation effective May 11, 2016.

5.1.3. Staff Hires / Reassignments

Discussion: Approved the hiring of Tricia Saban, Second Grade Teacher, Eagle Elementary School, BA+9, Step 6 effective August 12, 2016 (new position); Dan Davenport, Physical Education / Health Teacher, reassigned to Waverly High School from Waverly Middle School (replacement for Jacque Kidder); Creighton Pearse, Physical Education / Health Teacher, Waverly Middle School, BA, Step 1, effective August 12, 2016 (replacement for Dan Davenport); and Mary Kouma, Spanish Teacher, Waverly High School, BA+36, Step 2 effective August 12, 2016 (replacement for Travis Steinhoff).

5.1.4. Extra-Duty Assignments

Discussion: Approved extra-duty assignments of Dr. David Hartman, Academic Team (Quiz Bowl), Waverly High School, Category II, Level I (replacement for Jean McGill); Dr. David Hartman, Student Council, Waverly High School, Category III, Level I (replacement for Jason Boitnott); Jodie Morgenson, Assistant Play Director, Waverly High School, Category III, Level III (replacement for Amy Gonser); Drew Shively, Assistant Girls Basketball, Waverly High School, Category VI, Level II (replacement for Jessica Shultis); and Ted Retzlaff, Assistant Girls Basketball, Waverly High School, Category VI, Level I (replacement for Drew Shively).

5.1.5. Fund Balances

Discussion: Fund Balances as of May 31, 2016 for General Fund = $5,890,612.28; Special Building Fund = $502,089.45; Bond 2015 Debt = $123,238.85; Bond 2010 Debt = $518,870.27; Bond 2008 = $713,087.48; Bond 15 Construction = $6,032,669.11; Bond 11 A/B K-8 Debt = $358,216.46; Bond 11 C 9-12 Debt = $276,771.63; Hot Lunch = $214,900.52; 2003 QCPUF = $15,720.09; 2010 QCPUF = $49,433.50; 2012 QCPUF = $111,759.18; 2013 QCPUF = $362,199.03; and Depreciation = $347,835.29.

Attachments: (1)

Fund Balances May 2016

6/3/2016 at 2:17 PM

5.1.6. Fund Claims

Discussion: Approved the following claims for June, 2016: Payroll, Imprest, and General Fund Claims = $1,632,394.47 Bond Series 2015 Construction Proceeds Claims = $351,166.81 Qualified Capital Purpose Undertaking Fund Claims = $33,893.75 Bond Debt Service Claims = $487,089.99

Attachments: (3)

Budget Worksheet By Function May - 2016

6/2/2016 at 11:48 AM
JUNE 6 2016 GENERAL FUND, IMPREST, AND PAYROLL CLAIMS

6/3/2016 at 2:38 PM
Other Fund Claims May 2016

6/3/2016 at 2:45 PM

5.1.7. Acceptance of Donations

Discussion: Approved donation from Lower Platte South Natural Resources District of a grant to Waverly High School for an Outdoor Classroom in the amount of $2,000.00.

5.2. Board Policy - First Reading 5051, 5066, 5076, 5077

Action(s):

Motion Passed:

Approve changes to board of education policies 5051, 5066, 5076 and 5077 on first reading. Passed with a motion by Bruce Sedivy and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

Attachments: (4)

BP 5051 student attire v1

5/27/2016 at 3:00 PM
BP 5066 Student Lockers v1

5/27/2016 at 3:00 PM
BP 5076 Search and Seizure v1

5/27/2016 at 3:01 PM
BP 5077 Freedom of Speech v1

5/27/2016 at 3:01 PM

5.3. Activity Admission Prices

Action(s):

Motion Passed:

Set 2016-17 admission prices: Waverly High School varsity events $6 for adults and $4 for students, JV/Reserve $4 adults, $3 students, freshman activities $3 adults, $2 students, Middle School sports $2 adults, $1 students, and to set the Student Activity Pass at $35. Passed with a motion by Bruce Sedivy and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

5.4. Extra - Duty Personnel Proposals

5.4.1. Teammates Coordinator

Action(s):

Motion Passed:

Add two (2) Teammates Coordinator(s) as a Category II extra duty for the 2016-17 school year. Passed with a motion by Bruce Sedivy and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

5.4.2. Career and Technical Education Proposal

Action(s):

Motion Passed:

Change the Waverly High School Activities for FCCLA, VICA (SkillsUSA), and FBLA on the extra-duty schedule to Category V for the 2016-17 school year. Passed with a motion by Bruce Sedivy and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

5.4.3. Middle School Cross Country Coach

Action(s):

Motion Passed:

Add a Waverly Middle School cross country coach on the extra-duty schedule at Category IV for the 2016-17 school year Passed with a motion by Bruce Sedivy and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

5.4.4. Assistant Boys Tennis Coach

Action(s):

Motion Passed:

Add a Waverly High School assistant boys tennis coach position to the Extra-Duty Schedule at Category III for the 2016-17 school year. Passed with a motion by Cheryl Landon and a second by Bruce Sedivy.

No Action(s) have been added to this Agenda Item.

5.4.5. Assistant Softball Coach

Action(s):

Motion Passed:

Add a Waverly High School assistant softball coach position to the Extra-Duty Schedule at Category VI for the 2016-17 school year. Passed with a motion by Jessica Zuniga and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

5.4.6. Weight Lifting Supervisor

Action(s):

Motion Passed:

In 2016-17, add one "assistant weight-lifting, school year" position to the Extra-Duty Schedule at Category II, and replace one "Weight-lifting, summer" position (Category IV) with two, "Weight-lifting, summer" positions at Category II. Passed with a motion by Bruce Sedivy and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

5.4.7. School Play Director

Action(s):

Motion Passed:

Add One-Act Play Director position to the 2016-17 Extra-Duty Schedule at Category V Passed with a motion by Bruce Sedivy and a second by Alan Retzlaff.

No Action(s) have been added to this Agenda Item.

5.5. Waverly High School Parking Lot Change Order

Action(s):

Motion Passed:

Accept a change order to install electrical conduit and wiring to light fixtures at Waverly High School. Passed with a motion by Cheryl Landon and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

6. Discussion Items

6.1. 2016 Staff Survey Results

Discussion: The Board of Education discussed how to review and distribute information from the staff survey.

7. Convene Closed Session

7.1. Convene Closed Session

7.1.1. Restate Closed Session Reason

8. Reconvene to Open Session

8.1. Reconvene Open Session

9. Upcoming Board Activities

9.1. Committee Meetings

9.2. Board Meetings

9.3. Board Training/Development

10. Adjournment

Discussion: President Grosshans adjourned the meeting at 9:38 P.M.

11. For Your Information

June 6, 2016 at 7:00 PM - Board of Education Regular Meeting

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