July 12, 2017 at 7:00 PM - Board of Education Regular Meeting

President Gould called the meeting to order at 7:00 PM and the Pledge of Allegiance was said.

Motion to approve the absence of Matt Blanchard for personal reasons passed with a motion by Brad Breitkreutz and a second by Scott Black.  RCV 5-0.  Motion carried.

President Gould reminded the audience that the Open Meeting Laws are displayed in the back of the room for their review.

Motion by Urbom, second by Springer to approve the consent agenda as presented, regular meeting minutes of June 14, 2017, July Financial Statement and monthly bills as presented.  RCV 5-0.  Motion carried.

There was no correspondence or recognition to support.

No speakers addressed the Board.

Submitted by Kolin Haecker, Secondary Princial and 7-12 Curriculum Director

   Congratulations to Miranda Hornung, a National Champion in Prepared Speech at the
SkillsUSA national skills and leadership competition.
   All staff will report on August 14 at the high school. Students will be coming for a ½
day on August 16, dismissal time will be at 12:00.
   Open house for the 6th grade, 7th grade and any new students will be August 15, from 6:00-7:00 pm.
   Administrator days are in Kearney on July 26 - July 28.
   6th grade furniture is to arrive approximately August 1.

Submitted by Shelly Dostal, Valparaiso Elementary Principal and K-6 Curriculum Director

   Jumpstart Kindergarten Class continues to meet each Monday and Wednesday in Valparaiso and each Tuesday and Thursday in Ceresco. Thank you to Mrs. Kendra Carlson and her assistants for leading this program.
   Planning for 2017-2018 - The School Improvement Team has met to review data and make plans for the coming year. The administrators have been working to develop plans for the school year. Custodial crews have been working in the building. Classroom spaces have been assigned and teachers are in the process of moving rooms if needed.
   I will be attending Administrator Days in Kearney on July 26, 27, and 28. We are anticipating information about changes to assessment and AQUESTT.

Submitted by Ann Egr, Ceresco Elementary Principal and District Special Education Director

   Updates and revisions to the 2017-2018 handbook have been made. The proposed revisions are a separate item for board approval.
   Custodial staff is working hard. Summer cleaning will begin in Ceresco mid-July.
   Jumpstart to Kindergarten is in full swing. Students meet on Tuesday and Thursday in Ceresco.
   I will be attending Administrator Days in Kearney on July 26, 27, 28. NDE will be reviewing the changes made in Rule 51.

Special Education

   Final Target Improvement Plan (TIP) will be submitted on July 27.

No additional information.

Superintendent Joel was able to visit each school site and spend time learning about the construction project. It has been great to meet so many people who care about RC and take pride in what they do.

Thursday, July 6, the administrative team had a full day retreat with four objectives for the meeting: 1. Analyze evidence of success and growth from the 2016-2017 school year, 2. Identify critical next steps for buildings, the administrative team, and district work for the 2017-2018 school year, 3. Identify individual leadership strengths to better understand our administrative team, and 4. Expand Superintendent Joel's knowledge of Raymond Central.

SEi came out to provide a quote for 2 replacement cameras, 3 new cameras for the preschool and 6th grade, 9 replacement hard drives. SEi will be completing this work in the next couple of weeks. The total cost is $7,489. 

We will hold the annual staff BBQ on Friday, August 25th in the commons at the Jr/Sr High School. The event will begin at 6:00 pm. 

Superintendent Joel has been working with the federal and state government to extend the REAP grant application that was due June 30th. This has been a time consuming process getting the necessary rights to Superintendent Joel to be able to complete the grant. If the application window re-opens, RC may be eligible for $40,000+. 

Superintendent Joel met with our INSPRO insurance representative and preliminary figures show a slight increase in the District's total insurance policy premium. The increase is due to adding the new PK/6th grade classrooms and also the number of worker compensation claims from 2015-2016. 

Building administrators are working hard on furniture orders for new classrooms. 

Preschool transportation needs to be ironed out. At this point, we need to determine the number of students who will utilize the service. Our current plan is to utilize two white vans, but means we will then need to purchase car seats. The other option is to use the special education bus as it has the necessary harness for student safety. 

Below you will see the most up-to-date change order list that was provided to Superintendent Joel by the DLR group. Phil Carlson will be doing the waxing of tile floors after substantial completion has been determined.

Raymond Central Change Order 1
COR-001 Allowance adjustment for soils over excavation. Deduct ($2,419.00)
COR-002 Add garbage disposal to pre-school room sink. Add $176.00
COR-003 Delete concrete at playground. To be by Owner. Deduct ($6,430.00)
COR-004 Remove existing concrete stairs at stadium. Add $2,940.00
COR-005 Add driveway replacement near pump house. Add $16,538.00
COR-006 Add chain link fencing around football field. Add $14,165.00
COR-007 Add safety drawer stop at restroom cabinets. Add $315.00
COR-008 Add Fire Alarm Changes per SFM direction
and add Ethernet network additions. Add $3,126.00
COR-009 Add underground drain pipe at playground downspout. Add $2,413.00
COR-010 Change BB goals to upgraded model. Add $890.00
COR-011 Not Used. NA NA
COR-012 Extend EM circuit to main panel. Add $431.00
COR-013 Power supply for door strikes. Add $980.00
COR-014 Delete Floor wax by Contract (to be by Owner)
Add site grading/drainage work at north end of parking. NA No cost Change
COR-015 Painting change. Add $

All gym floors have been have been refinished. Superintendent Joel and Phil have established a weekly meeting to establish a schedule for building and grounds projects. 

Ceresco Elementary air quality continues to be an issue. The mold has been thoroughly cleaned and an air purification unit has been running in rooms where it was found. Mr. Joel will meet with Air & Fluid, a company who has been running tests on the building to determine what can be done to make the building less humid. Once Superintendent Joel receives a copy of the report, he will share it with board members. 

Wednesday June 28th, Mr. Haecker, Mr. Hull, and Superintendent Joel met with DLR and Genesis to determine substantial completion on the project. As the conversation unfolded, substantial completion could not be determined. After an inspection of the project, too much work was left to create a finished punch list. As a result of the meeting, Genesis will have until Friday July, 14th to complete the required work to meet substantial completion. 

Since the meeting a considerable amount of work has been completed. All concrete work has been finished (playground and basketball court where cracks were found), dirt has been hauled away for the fence to go in, siding is up, and gutters are being installed. 

Schedule for other projects:

Monday July 10th - Fence to enclose football field, carpet install, and rubber padding on the playground. 

Tuesday - Friday - Complete locker installation, exterior lighting, and final cleaning.

Genesis informed Superintendent Joel and Mr. Haecker that only one item will not be complete by July 14th. The roof will not be sided over the connecting hallway into the new expansion. This is scheduled for July 15th. Under the definition of substantial completion, this will not interfere with the determination. 

Educate Nebraska and Stand For Schools will be speaking on "Education in Nebraska: School choice and the charter school debate" at the Omaha Press Club on be Thursday, July 20.  RSVP required.  Lunch at 11:30 am - $17.00.

March for Public Education is scheduled for Saturday, July 22 from 11 AM - 1 PM in Lincoln at the Centennial Mall.  The March is to promote public education through peaceful demonstration and action.  

Superintendent Joel reported that the 2017-18 Elementary/Secondary/Student/Parent Handbook revisions were included in the Board members packets for their review.

Jim Marsh is still waiting to hear from E-Rate on reinbursement for the new wireless system for the Jr/Sr High Schools. 

The phones were installed in the new classrooms on Monday, July 10.

Motion by Springer, second by Urbom to approve the date of Wednesday, August 30 at 6:00 PM for a Budget Workshop date to be held in the Swing Classroom #108.  RCV 5-0.  Motion carried.

Motion by Black, second by Breitkreutz to approve the 2017-18 Elementary/Secondary Student/Parent Handbook Revisions.  RCV 5-0.  Motion carried.

Motion by Breitkreutz, second by Springer to approve Policies Policy 3131 Procurement Plan, 3131A Procurement Code of Conduct and Policy 4028 Employee Fundraising.  RCV 5-0.  Motion carried.

Motion by Breitkreutz, second by Black to approve Second Reading of Policies 2300 Assistant Principalship, 2310 Duties of Assistant Principal, and 2310A Assistant Principal Job Description.  RCV 5-0.  Motion carried.

Motion by Black, second by Urbom to approve the Superintendent as Legal Representative for Local, State, and Federal Programs.  RCV 5-0.  Motion carried.

Motion by Urbom, second by Breitkreutz to approve the next regular Board of Education meeting on Wednesday, August 16, 2017.  This will also be the first day of school.  RCV 5-0.  Motion carried.

Motion by Springer, second by Black to adjourn the meeting at 8:00 PM.  RCV 5-0.  Motion carried.

The next regular meeting of the Board of Education will be Wednesday, August 16, 2017 at 7:00 PM in the Swing Classroom #108.  An agenda may be reviewed in the Office of the Superintendent prior to the meeting.