Public Meeting Minutes: May 13, 2020 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion: President Gould called the virtual meeting to order at 6:00 PM and the Pledge of Allegiance was said.

2. Motion to Excuse Board Member's Absence

Discussion: A members were present.

3. Open Meeting Law

Discussion: President Gould reminded the audience that the Open Meeting Laws would be followed.

4. Consent Agenda

Discussion: Motion by Black, second by Springer to approve the consent agenda as presented including the regular meeting minutes of April 15, 2020; April Financial Statement; and May monthly bills. RCV 6-0. Motion carried.

4.1. Regular Minutes of April 15, 2020

Attachments: (1)

Raymond Central Public Schools - Minutes Report for Board of Education Regular Meeting (6)

4/16/2020 at 2:50 PM

4.2. Financial Statement/Report

Attachments: (1)

Financial Statements and Reports

5/7/2020 at 1:29 PM

4.3. Monthly Bills

Attachments: (1)

Monthly Bills (1)

5/7/2020 at 1:30 PM

5. Correspondence/Recognition

Attachments: (1)

2020 Retirees

5/13/2020 at 4:40 PM

Discussion: Appreciation was extended to teachers, educators and all staff for their hard work in playing such an important role in shaping our children's education, especially during this unprecedented time!

6. Public Forum

7. Discussion Items

7.1. Administrative Reports

Attachments: (3)

AP_AD May 2020 Report

5/11/2020 at 8:36 AM
May 8 BOE 2020

5/8/2020 at 10:15 AM
May Board Report Jr_Sr High

5/8/2020 at 3:38 PM

Discussion: Submitted by Allison Stansberry, 6-12 Principal
     Graduation: We will go live with a virtual ceremony on May 16 at 2:00 PM. The ceremony will go live on the School Website under the link "Class of 2020". It will also be on social media. Aspen Video will be creating the video. RCEF has bought each senior a digital copy and DVD of the ceremony.
     Cap and Gown Delivery: Mr. Gralheer, Mrs. Osten, and myself spent the day on April 24 driving around to each seniors house to deliver Cap and Gowns, Diploma Covers, and other goodies! It was so great to see them even if it was for a short amount of time!
     Teacher Appreciation: For Teacher Appreciation Week, deliveries were made to each teacher with signs purchased by RCEF and Bundt Cakes!
     Student Check In: Student check-in begins Wednesday, May 13 with the seniors. At this time, seniors will receive their signed diplomas and transcripts. Students in grades 6-11 will check out May 14-May 16. We will be following CDC guidelines and having stations set 6-10 feet apart and no more than 10 students signed up at a time. Thanks goes out to Mr. B, Mrs. Tvrdy, Ms. Buresh, and Mrs. Oldfield for cleaning and bagging up the lockers!
     Senior Signing Day: Although we couldn’t continue the tradition of our signing day with seniors, we will have a booth set up for senior check-in where we will still do a signing day. Photos/Video will be posted to social media following!
     Congratulations to Mrs. Enevoldsen! Mrs. Enevoldsen was recognized by the National Speech and Debate Association for her exemplary volunteerism to promote speech and debate!
     NHS: Although we were unable to have an induction ceremony, we still recognized those students being inducted for the 2019-2020 school year by creating a video that was put onto social media!
     Retirement Party: We are having a card shower honoring our retirees! We are having individuals mail cards to the High School with attention to the name of the retiree. We will then create a basket for each retiree and deliver it to their house!

Submitted by Brian Gralheer, Activities Director/Assistant Principal
      As the end of the school year nears, I have completed the activity participation report for the Jr/Sr High School. Please note the following:

	Fall				Winter			Spring
	Football	Cross Country	Softball	Volleyball	Boys Basketball	Girls Basketball	Wrestling	Baseball	Girls Track	Boys Track
HS	37	11	15	27	22	21	23	40 (17 RC)	18	11

JH	28	9	NA	34	30	15	21	NA	22	35

	Band	Choir	Spanish Club	FBLA	Speech	Drill Team	Cheer	Skills USA	FFA	One Act
HS	37	22	46	65	14	6	17	13	24	20

JH	45	59	NA	23	28	NA	NA	5	22	NA

     Since the spring season was cancelled, we will move forward with the following lettering criteria:
Soccer - Coach created an online classroom where certain benchmarks needed to be made (workouts, coursework, activities, etc) in order to earn a letter for Spring 2020 season. Baseball and Track - All Seniors will letter (2 in baseball, 1 in Track). Athletes will be able to earn a "Two-for-one" deal in spring of 2021. If a spring 2020 participant letters in spring 2021, that participant will also earn a retroactive letter for spring 2020.
     The booster club and I have decided to set a tentative date of Thursday, July 16 for the Spring Athletic Banquet. The status of this event will mirror the decision of the July 18 graduation date for the Class of 2020. In the event we are not able to have the banquet, we will look into virtual options.
     During this time, I have provided a professional development opportunity to all RC Coaches. We are walking through a 3D Coaching Essentials Course and holding reflective roundtable discussions via Zoom. 3D Coaching provides coaches with great resources to coach beyond the sport-specific training and strategy of the game and provides strategies to motivate and inspire student-athletes to challenge themselves individually and collectively.
     I have been working closely with Keely Reinert and Steve Rose to develop a method of live streaming all varsity events for the Fall. Due to the circumstances, we do not know what fall sports are going to look like, but I think this will be a valuable option if we are to have limited or no fans in the stands. More to come.
     Jared and I have been in contact with Kyle Schwarting regarding the potential Walking/XC path on the south 67 acres. Kyle has agreed to smooth out some of the runoff ditches that have accrued over the years. This will help smooth out the entire surface including the perimeter, which is what we would like to use for our 1.5 mile trail. I would like to thank Kyle for his willingness to help us out.
I would also like to thank Jared, Ron, and Steve for their work in organizing all the school vehicles to send a special message to our class of 2020.

Submitted by Shelly Dostal, Elementary Principal at Valparaiso/K-5 Curriculum Director
     Assessment - All State Testing has been waived due to COVID-19 School Closure. All elementary program assessment data is to be turned in by teachers by May 20 to Mrs. Dostal for analysis this summer. As next school year begins, diagnostic data will be used to make instructional decisions. We will follow the Remote Learning Grading and Assessment plan for the fourth quarter. Report Cards will be mailed to families at the end of May.
     Professional Learning - PLCs will meet for the last time this year on May 18 or 19. Reflections, discussions, and data will be completed. Some teachers will be participating in summer learning opportunities whether that be at the local, state, or college level. We have a group of teachers registered to attend a PLC Solution Tree Workshop in Omaha in July. The AdvancED/SIP team met to create surveys about end of the year and remote learning. Data collected will be used to make instructional decisions.
     Planning for 2020-2021 - Plans are underway for next school year. We will have visitation time before school starts for the new kindergarten class as long as we are allowed. Sixth grade staff will work with Fifth Grade staff to help transition students. We are making plans for a transition time for all other elementary grade levels as we begin school in August.
     PTO - We are thankful for the diligent efforts throughout the year by the PTO to support our students and staff. Thank you to the PTO for helping to purchase the signs to place in teachers yards to celebrate Teacher Appreciation Week. The last Mustang Dining Out Day will be May 15 with Raymono’s donating a percentage of the day’s sales to the PTO.
     Other happenings at Valparaiso:

Great job to Mrs. Kristine White and Mrs. Kendra Carlson for organizing an awesome plant sale on May 2! Thank you to everyone who purchased plants and to those who volunteered.
We are looking forward to our Field Day/Week on May 11-15. Thank you to Ms. Kalyn Brannagan for facilitating these activities remotely and for RC PTO for allowing us to post on the Facebook page.
All BackPack families are receiving gift cards to purchase extra food for the summer months. Thank you to all who support this program!
An end of year virtual Awards Assembly will be held on May 15. We will recognize students for a variety of accomplishments. We will also send out an end of year video to families.
A huge shout out to our fantastic RC staff for all their work during the Remote Learning time. Their dedication, professionalism, and creativeness was showcased during this time. I’m so proud of our staff!

7.2. Curriculum Report

7.3. Superintendent's Report

Attachments: (2)

BUS

5/11/2020 at 7:34 AM
BUS-1

5/11/2020 at 7:34 AM

Discussion:      Thank you to the RC Foundation and PTO for their contributions to making Teacher/Educator Appreciation week meaningful for our staff!
     After our last day of school, May 15, we will submit an affidavit of closure of our attendance centers. This is needed due to our loss of instructional hours.
     Congratulations to our graduating class of 2020. On Saturday we will launch Raymond Central's first Virtual Graduation. Our hope is to still have a traditional ceremony on July 18th.
     Civic Nebraska has announced Kara Nelson as the Raymond Central Director of the Before and After School Program. Civic Nebraska also announced Raymond Central has been awarded a $30,000 startup grant from Beyond School Bells.
     Our Partnership with DiscoveryEd went public last week. Check out the press release - https://www.discoveryeducation.com/details/nebraskas-raymond-central-school-district-expands-collaboration-with-discovery-education-to-accelerate-efforts-to-prepare-all-students-for-college-and-career/.
     $1 Million Disaster Grant - The ESU 2 received official notification that our submission to SAMHSA for the Disaster Response grant submitted in February has been awarded $1 million dollars for an 18-month project. The start date of this project is May 1, 2020. The project will support the following activities: Funding to support crisis team development/revisions with support from the National Center for School Crisis and Bereavement to include mental health/trauma informed practices; funding to provide stipends for non-contract training days for school staff (teachers, paras, administrators, support personnel) to receive up to 3 days of Trauma-informed Care and 2 days of Mental Health first Aid training; funding to train school counselors to become certified facilitators of SSET (A tier 2 group intervention to support social-emotional needs of students); funding to train school psychologists and LMHP/Social workers in CBITS and Bounce Back (A tier 2 group intervention to support students experiencing trauma); and funding to support access to LMHP counseling for students and families (A tier 3 intervention for students in crisis/need caused by the trauma of the 2019 floods/displacement). Our project partners include: National Center for School Crisis and Bereavement, Project Harmony, Capstone Behavioral Services, and Lutheran Family Services.

7.3.1. Goal 1: Continue a visible presence within the schools, the school community, and state.

7.3.2. Goal 2: Continue the creation of a 10-year facilities strategic plan for implementation that addresses maintenance and improvements for existing building assets.

7.3.3. Goal 3: Develop progress monitoring tools to evaluate the effectiveness of district initiatives to ensure sustainability over time.

7.3.4. Goal 4: Create a two-way proactive and cohesive communications plan to inform and educate students, staff, and community members on district issues.

7.3.5. 2019-2020 Raymond Central Strategic Plan

7.4. Facilities Report

Attachments: (1)

Facility Priority 2019-2020 (20)

5/6/2020 at 1:32 PM

Discussion: We have completed a few priority items: Scott's Plastery repaired and painted stucco on the exterior of the Val Gym; front steps at the Jr/Sr High School were repaired; and exterior wall of the weight room was repaired and painted. We have also completed several smaller projects around the district over the last month: accent walls were painted at all three school sites; shed next to the FB field has been tinned; football bleachers were stripped and painted; the portable has been removed; and the bus barn cleaned and organized.

7.5. Review of Technology Plan

Discussion: End of the year will require the collection of student devices. Student devices will be clean, updated, repaired and inventoried for the next year. The technology PLC continues to support through remote learning (both from an instruction and troubleshooting aspect). Keely Reinert will be doing summer work around our building sites to keep everything updated and in working order.

7.6. Update of Raymond Central Crisis and Safety Protocol

Discussion: As the district prepares to end the school year, the focus has been on sanitation and following CDC guidelines. The district will continue to monitor the COVID-19 impact on the start of school for next year.

7.7. Committee on American Civics (Breitkreutz - chair, Springer, Burklund)

7.8. Transportation Committee (Black- Chair, Breitkreutz, Springer)

7.9. Finance Committee (Springer- chair, Blanchard, Breitkreutz)

7.10. Facilities Committee (Blanchard- chair, Springer, Burklund)

7.11. Negotiations Committee (Black- chair, Gould, Blanchard)

7.12. Curriculum Committee (Gould - chair, Black, Burklund)

7.13. Policy Committee (Springer- chair, Gould, Black)

7.14. NASB Monthly Update

Attachments: (1)

0520 NASB Monthly Board Meeting Update

5/4/2020 at 11:44 AM

7.15. Lease Purchase Terms and Agreement - Consider, discuss, and take all necessary action

Attachments: (3)

2020 Board Resolution - RC LPA

5/7/2020 at 10:29 AM
2020 LPA - RC Lease Agreement

5/7/2020 at 10:29 AM
Raymond Central Lease Purchase Series 2020 - (Final Quant)

5/12/2020 at 4:50 PM

Discussion: Motion by Blanchard, second by Breitkreutz to approve a Resolution authorizing the District to enter into a Lease-Purchase Agreement with a bank, in the principal amount not to exceed $1,700,000 to provide financing for a portion of the costs of acquiring various items of HVAC equipment and related improvements in and for the District’s facilities; providing for the pledge and levy of certain funds for the payment of such Lease-Purchase Agreement and authorizing and approving related matters. RCV 6-0. Motion carried.

7.16. Review Public Forum Presentation(s) - Consider, discuss, and take all necessary action

8. Action Items

8.1. Approval of Staff Appointment(s)

Discussion: Motion by Black, second by Burklund to approve staff appointments of: Kathleen Cooper, Valparaiso Elementary Teacher, BA+18, Step 1; Lori Morgan, Elementary Technology Teacher, MA, Step 7; Terran Benes, Assistant Softball Coach, Step 1; Ryan Hitz, Assistant Football, Step 1; and Corey Serrano, Assistant Football, Step 1. RCV 6-0. Motion carried.

8.2. Approval of Multicultural Report(s)

Attachments: (3)

MULTICULTURAL REPORT

5/5/2020 at 5:16 PM
MULTICULTURAL REPORT 2019-2020

5/8/2020 at 10:32 AM
Multicultural-Ceresco

5/7/2020 at 12:28 PM

Discussion: Motion by Burklund, second by Black to approve the K-12 Multicultural Education Reports from Ceresco, Valparaiso, and Jr-Sr High School as presented. RCV 6-0. Motion carried.

8.3. Amend Policy #5303 - Secret Organization, Hazing, Fundraising, and Supervision

Attachments: (2)

5303--Activities Supervision & Conduct

5/12/2020 at 1:56 PM
Fundraising Policy DRAFT (3)

5/13/2020 at 5:23 PM

Discussion: Motion by Springer, second by Burklund to approve amended Policy 5303 - Secret Organization, Hazing, Fundraising, and Supervision. RCV 6-0. Motion carried.

8.4. Approval of June 10, 2020 at 6:00 PM Hearing for the following policies: 5415 Bullying - 5419 Restraint and Seclusion - 6400 Parent Involvement

Attachments: (4)

5415--Bullying Policy

5/6/2020 at 3:36 PM
5419--Restraint and Seclusion Procedures

5/6/2020 at 3:36 PM
6400--Parental-Community Involvement in Schools

5/6/2020 at 3:36 PM
6400A--Complaint Form

5/6/2020 at 3:36 PM

Discussion: Motion by Black, second by Springer to approve the June 10, 2020 annual Hearing for Policies 5415 Bullying, 5419 Restraint and Seclusion, and 6400 Parent Involvement. RCV 6-0. Motion carried.

8.5. Approval of Next Regular Board Meeting - Wednesday, June 10, 2020

Discussion: Motion by Black, second by Blanchard to approve the next regular Board Meeting for Wednesday, June 10, 2020. RCV 6-0. Motion carried.

9. Adjournment

Discussion: Motion by Breitkreutz, second by Blanchard to adjourn the meeting at 6:36 PM. RCV 6-0. Motion carried.

10. Important Upcoming Dates:

May 15 - Last Day of School for Students
May 16 - Virtual Graduation @ 2:00 PM
June 10 - Regular BOE Meeting @ 6 PM (Zoom TBD)
July 18 - Save the Date Graduation

May 13, 2020 at 6:00 PM - Board of Education Regular Meeting

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