July 15, 2020 at 6:00 PM - Board of Education Regular Meeting
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1. Call to Order and Pledge of Allegiance
Discussion:
President Gould called the meeting to order at 6:25 PM and the Pledge of Allegiance was said.
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2. Motion to Excuse Board Member's Absence
Discussion:
All members were present.
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3. Open Meeting Law
Discussion:
President Gould reminded the audience that the Open Meeting Laws would be followed.
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4. Consent Agenda
Discussion:
Motion by Black, second by Breitkreutz to approve the consent agenda as presented including the regular meeting minutes of June 10, 2020, June Financial Statement and July monthly bills. RCV 6-0. Motion carried.
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4.1. Regular Minutes of June 10, 2020
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4.2. Financial Statement/Report
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4.3. Monthly Bills
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5. Correspondence/Recognition
Discussion:
Appreciation was extended to: Patty Hudson and her crew for their efforts to make our Summer Lunch Program possible; Jared Shanahan and his crew for their efforts in completing projects and the high volume of cleaning that happens during summer making our facilities look fantastic; and to the administrators and Amanda Ehlers for their time drafting our reopening plan. Thank you to all BOE members, staff and parents/guardians who attended one of our Zoom feedback forums.
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6. Public Forum
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7. Discussion Items
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7.1. Administrative Reports
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Discussion:
Submitted by Allison Stansberry, Jr-Sr High School Principal
It has been an extremely busy summer. Between wrapping up the 2019-2020 school year, preparing for the 2020-2021 school year, and with everything in between, we have been busy! We have updated both student and staff handbooks, as well as Appendix B. Once we get through Graduation, we plan to create a document based on our reopening plan tailored to the Jr-Sr High. I am hoping to have this rolled out to staff by August 1. A staff meeting was held virtually on July 13 to answer any questions they had as well as listen to suggestions/ideas. We have hired Heather Potter as our new Paraprofessional for the upcoming year. Heather currently lives in Valparaiso with her husband and two kids. We are excited to have Heather join our team! On Monday, August 3 we will host a 6th Grade Orientation. At this time we have a plan to schedule those who have registered to attend in to small groups and will have rotational sessions. We have created a route so there won’t be much overlap or crossing of groups. Stations will be as follows: Student Handbook and FYI’s (Stansberry); Registration Forms/Lunches/Nurse (Torie, Jordy, and Amanda); Activities and Athletics + Ineligibility Policy (Gralheer); and School Tour + Schedule/Planners (Osten). We plan on doing the same set up on Tuesday, August 4 for 7th Grade Orientation. On Wednesday and Thursday, August 5-6, we will be doing a check out/registration for Grades 8-11 which will be very similar to what we did with our check in in May. We will have a sign-up and stations set up throughout the gym/commons with one door for entrance and one door for exit. We are preparing for our Traditional Graduation Ceremony on Saturday, July 18. We have created a plan, a seating diagram, and tickets for our graduates. Each senior will receive 6 tickets for his/her family. We have worked with Three Rivers as well as collaborating with other conference schools to create a plan to help keep our graduates, their families, and staff safe while being able to honor the Class of 2020. We will have an indoor backup plan in case there is inclement weather and we are unable to host the ceremony outside. We are currently looking at options for ACT testing for the upcoming school year. Tentatively, the plan is to give seniors the ACT and juniors the practice ACT both in the fall (due to not being able to take it last year). In the Spring of 2021 we hope to give juniors the ACT and Sophomores the practice ACT. As I stated, this is all tentative and I will communicate out once we have a definite plan! Thinking ahead, we have changed Homecoming for the 2020-2021 school year. The dance is scheduled for Saturday, September 12. This could always change as we continue to follow the Directed Health Measures put into place. A survey was sent to both families and students asking their preference on Homecoming being Friday night as is or changing it to Saturday and the majority wanted it on Saturday. We will try it this year and see how it goes! Submitted by Brian Gralheer, Assistant Jr-Sr High School Principal/Athletic Director I am currently in the process of creating a video for the 2020 Spring Banquet. Coaches are working on their individual presentations, which will be used to make a Virtual Presentation. Coaches Placke, Houchin, Lillie, Prai, Rockemann, and myself have been walking through training with deep discussion over the content. We are going through a 3D Coaching Essentials Course and holding weekly roundtable discussions via Zoom. 3D Coaching provides coaches with great resources to coach beyond the sport-specific training and strategy of the game and provides strategies to motivate and inspire student athletes to challenge themselves individually and collectively. We have had some great discussions in our group. Keely Schaffer, Steve Rose, and I continue researching different methods of live streaming all varsity events for the fall. Due to the circumstances, we do not know what fall sports are going to look like, but I think this will be a valuable option if we are to have limited or no fans in the stands. Still more to come. I will be upgrading our Hudl subscription to include Hudl Focus, a camera that can be controlled remotely and can be used to livestream gym events including concerts and other performances. Jared and I continue to be in contact with Kyle Schwarting regarding the potential Walking/XC path on the south 67 acres. Jared has also been in contact with the NRD to create a permanent solution for the erosion problem occurring directly south of the lagoons. I sent the following message home to all 9-12 Parents and Students regarding the new Drug Testing Policy: RC Students and Parents, As we work through a lot of uncertainty in our current situation, I wanted to make sure everyone has access to the following information. The RC Board of Education approved Policy 5306 in January of 2020 to be put into effect in the fall of 2020. I would prefer to have had a large in-person meeting to discuss this, but current conditions do not allow us to do that. I do apologize for that inconvenience. I do encourage you to read through and watch the following attachments in their entirety before contacting me with any concerns you may have. This policy was created solely with the intention of focusing on student safety and education. -Policy 5306-Drug and Alcohol Testing - This is the approved Board Policy in its entirety. -RC - Random Drug Testing Overview (Slideshow) - This is an overview of the policy that gives more details of how we designed the policy and how we plan to implement.. -RC - Random Drug Testing Overview (Video) - This is the same slideshow, but in video presentation format that explains the slideshow in even more detail. -Policy 5306 - Consent to Test Form - This is a copy of the Consent to Test Form that will need to be completed and submitted before the first fall contest (8/20/20). *Failure to do so will result in ineligibility for participation in schools sponsored extracurricular activities. See Board Policy for more information. Stay Safe Mustangs! Brian Gralheer brian.gralheer@rcentral.org 402-785-2685 We have been undergoing a slow reopening process with summer weights, open gyms, and camps. July 1 opened up all sports to open gyms. The NSAA states that we continue exercising caution, but the month of July will be used as an indication to how fall sports will open. Submitted by Shelly Dostal, Elementary Principal at Valparaiso/K-5 Curriculum Director Planning for 2020-21 -Dr. Joel has shared the School Reopening Plan. We will have more specific plans at each school. Supplies and materials have been ordered. Custodial crews have been working in the building. Classroom spaces have been assigned and teachers are gearing up for the year. The School Improvement Team will meet again in August. The Back to School PTO Pool Party will be held on August 7 from 6-8pm at the Wahoo pool (as long as health guidelines allow). New teachers will attend RC orientation on August 6, all teachers return on August 7 and all staff will report on August 10. New to the education profession teachers will attend the ESU#2 New Teacher Academy on August 3 and 4. The first day of school will be August 12, dismissing at the elementary at 11:45am. I will be attending EduClimber Training virtually on July 14 and 15; we are excited for all of our student data to be housed in one location. The PLC Institute is scheduled for July 20-22 with a group of RC teachers attending. They will be updating plans on July 13, but for now, it’s on as scheduled with limited capacity and other protective measures. The administrative team will be attending Administrator Days virtually July 30-31. We continue to train with the EIR grant and Crisis Team. I have also been working with Kara Nelson to develop plans for the Before and After School Program. The handbook has been updated for board approval. Please see proposed changes. Submitted by Ann Egr, Elementary Principal at Ceresco/Special Education Director Elementary- Updates and revisions to the 2020-2021 handbook have been made. The proposed changes are a separate item for board approval. Custodial staff is working hard! The facilities look great! The School Improvement Team will travel to Omaha July 20-22 for a Solution Tree Institute. The primary focus of the Institute is on Professional Learning Communities. As a team, we are excited to continue this PLC journey. Attendees are Shelly Dostal, Carolyn Enevoldsen, Monica Blank, Erin Brewer, Sydney Paige, Shelly Hlavaty, Tasha Osten, Heather Bohac, Kim Hudson, Kendra Carlson, and Taylor Craig. The Administration Team will be attending Administrator Days July 29- 31. This event will be a virtual conference. Special Education- Final Special Education end of the year data and all reports have been submitted to The Department of Education. Thank you Mr. Steve Rose for all the assistance and dedication to this process. |
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7.2. Curriculum Report
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7.3. Superintendent's Report
Discussion:
Raymond Central has been selected to receive a grant from Nebraska Appleseed to help with the cost of our Summer Lunch Program. This means our Summer Lunch Program is completely covered by reimbursements from the state and now grant money. This is fantastic news for us!
Raymond Central will honor the class of 2020 through a traditional ceremony on July 18. We will follow the appropriate Directed Health Measures. The ceremony will take place on the Football Field at 10:00 AM. |
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7.3.1. Goal 1:
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7.3.2. Goal 2:
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7.3.3. Goal 3:
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7.3.4. 2019-2020 Raymond Central Strategic Plan
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7.4. Facilities Report
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Discussion:
Air Handler Update: roof curbs are set which means the rooftop units are being placed; installation has begun for the new VAV boxes where the old hallway air handlers were located; the two gym air handlers will be removed July 20; the new hot water (propane) boilers have been installed; the propane tank is scheduled to be installed; and the concrete where the old fuel oil tanks were located has been replaced.
The Val roof project is scheduled to begin next week. Gym floors have been refinished. The new gym was also repainted and looks great. |
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7.5. Review of Technology Plan
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7.5.1. Technology Forms - Consider, discuss and take all necessary action
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Discussion:
Motion by Breitkreutz, second by Burklund to approve changes to the 2020-2021 Technology Forms to include GoGuardian Parent Sign Up and increase in cost of Chromebook repairs. RCV 6-0. Motion carried.
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7.6. Update of Raymond Central Crisis and Safety Protocol
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7.7. Committee on American Civics (Breitkreutz - chair, Springer, Burklund)
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7.8. Transportation Committee (Black- Chair, Breitkreutz, Springer)
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7.9. Finance Committee (Springer- chair, Blanchard, Breitkreutz)
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7.10. Facilities Committee (Blanchard- chair, Springer, Burklund)
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7.11. Negotiations Committee (Black- chair, Gould, Blanchard)
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7.12. Curriculum Committee (Gould - chair, Black, Burklund)
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7.13. Policy Committee (Springer- chair, Gould, Black)
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7.14. NASB Monthly Update
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7.15. Appendix B Amendments for 2020-2021 - Consider, discuss and take all necessary action
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Discussion:
Motion by Blanchard, second by Black to approve amendments to Appendix B - 2020-2021 Co-Curricular Salary Schedule as proposed. RCV 6-0. Motion carried.
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7.16. Ratification and Affirmation of Previous E-Meetings.- Consider, discuss and take all necessary action
Discussion:
Motion by Breitkreutz, second by Blanchard to move to ratify, affirm and approve all actions, votes, motions, decisions, notices, minutes and all other matters addressed, approved or otherwise acted upon by this Board of Education at all meetings that occurred during the months of March, April, May and June as if set forth fully and incorporated herein entirely by this reference. RCV 6-0. Motion carried.
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7.17. Board of Education Resolution for Superintendent (Return to School) - Consider, discuss and take all necessary action
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Discussion:
Motion by Black, second by Breitkreutz to approve the Return to School Resolution in order to provide as much flexibility and delegation as possible to the administration to plan and respond to the fluid situation without needing a formal board meeting to approve various items/changes. RCV 6-0. Motion carried.
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7.18. Raymond Central's 2020-2021 Reopening Plan - Consider, discuss and take all necessary action
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Discussion:
Motion by Black, second by Breitkreutz to approve Raymond Central’s 2020-2021 Reopening Plan. RCV 5-1 No-Gould. Motion carried.
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7.19. Bus Barn Expansion Project - Consider, discuss and take all necessary action
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Discussion:
Motion by Blanchard, second by Black to approve the Bus Barn Expansion Project at a cost of $167,386.00. RCV 6-0. Motion carried.
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7.20. Review Public Forum Presentation(s) - Consider, discuss, and take all necessary action
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8. Action Items
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8.1. Approval of Staff Resignation
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Discussion:
Motion by Breitkreutz, second by Springer to approve the resignations of Joshua Bauska, Assistant Boys Basketball; and Georgia Wacker, Jr-Sr High School Head Cook. RCV 6-0. Motion carried.
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8.2. Approval of Staff Appointment
Discussion:
Motion by Breitkreutz, second by Burklund to approve staff appointments of Jill Huck, Jr High Volleyball coach (Step 1); Keaton Henry, Asst Boys Basketball coach (Step 1); and Heather Potter, Jr-Sr High School Para Educator (Step 1). RCV 6-0. Motion carried.
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8.3. Approval of Substitute Teacher(s) and Nurse
Discussion:
Motion by Black, second by Blanchard to approve Janice Ayres and Samantha Kenning as Substitute Nurses. RCV 6-0. Motion carried.
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8.4. Approval of Propane Bid
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Discussion:
Motion by Breitkreutz, second by Black to approve the propane bid of $0.819 from Otte Oil & Propane as the supplier for our district tanks from September 1, 2020 through August 31, 2021. RCV 6-0. Motion carried.
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8.5. Approval of Amended Policy 5103
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Discussion:
Motion by Burklund, second by Springer to approve amended Policy 5103-Extracurricular Activity. RCV 6-0. Motion carried.
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8.6. Approval of Amended Policy 4004
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Discussion:
Motion by Black, second by Springer to approve amended Policy 4004-Duty Hours of Employees. RCV 6-0. Motion carried.
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8.7. Approval of Annual Policy Updates Part II
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Discussion:
Motion by Breitkreutz, second by Black to approve updated policies: 1200-Anti-Harassment; 3560-Records Management and Disposition; 4002-Equal Opportunity Employment; 4003/A/B-Employee Antidiscrimination; Notice of Nondiscrimination; Complaint Form-Discrimination, Harassment or Retaliation; 4190-Standards of Ethical and Professional Performance-Certificated Staff; 4260-Standards of Performance for Non-Certified Employees; 5001-Admission Requirements; 5401/A-Student Anti-Discrimination, Anti-Harassment, and Anti-Retaliation; Complaint Form-Discrimination, Harassment or Retaliation; and 6380-Equal Opportunity: Instruction Program. RCV 6-0. Motion carried
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8.8. First Reading of Policies 7060 and 7070
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Discussion:
Motion by Burklund, second by Breitkreutz to approve the first reading of Policy 7060-Design-Build PSCAA and 7070-Construction Manager at Risk-PSCAA. RCV 6-0. Motion carried
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8.9. Approval of the Village of Valparaiso Facilities Agreement
Discussion:
The Village of Valparaiso Facilities Agreement for Softball and Baseball use was tabled until next month.
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8.10. Approval of JH Music Appreciation Curriculum
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Discussion:
Motion by Burklund, second by Springer to approve the Jr High Music Appreciation Curriculum. RCV 6-0. Motion carried.
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8.11. Approval of Superintendent as Legal Representative for Local, State, and Federal Programs
Discussion:
Motion by Black, second by Springer to approve Superintendent Joel as Legal Representative for Local, State, and Federal Programs. RCV 6-0. Motion carried.
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8.12. Approval of the 2020-2021 Elementary/Secondary Student/Parent Handbooks
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Discussion:
Motion by Burklund, second by Breitkreutz to approve changes to the 2020-2021 Elementary and Secondary Student/Parent Handbooks as presented. RCV 6-0. Motion carried.
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8.13. Approval of 2020-2021 Staff Handbook
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Discussion:
Motion by Springer, second by Burklund to approve changes to the 2020-2021 Staff Handbook as presented. RCV 6-0. Motion carried.
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8.14. Approval of Payment for Summer Work - Steve Rose
Discussion:
Motion by Breitkreutz, second by Springer to approve summer hours worked by Steve Rose for being our Data Steward/Coordinator at $25.00 per hour and not more than 120 hours. RCV 6-0. Motion carried.
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8.15. Approval of Business Manager Pay Increase for 2020-2021
Discussion:
Motion by Burklund, second by Black to approve the salary increase of $1,000.00 to Peggy Breitkreutz, Business Manager. RCV 5-1 Abstain-Breitkreutz. Motion carried.
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8.16. Approval of Lincoln Lutheran Boys and Girls Soccer Cooperative for 2020-2021 and 2021-2022
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Discussion:
Motion by Breitkreutz, second by Blanchard to approve the Lincoln Lutheran Boys and Girls Soccer Cooperative for 2020-2021 and 2021-2022. RCV 6-0. Motion carried.
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8.17. Approval of Budget Workshop Date
Discussion:
Motion by Breitkreutz, second by Burklund to approve the Budget Workshop for Wednesday, August 26, 2020 at 6:00 PM. RCV 6-0. Motion carried.
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8.18. Approval of Next Regular Board Meeting - Wednesday, August 12, 2020
Discussion:
Motion by Black, second by Springer to approve the next regular Board Meeting for Wednesday, August 12, 2020 at 6:00 PM. RCV 6-0. Motion carried.
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9. Adjournment
Discussion:
Motion by Gould, second by Breitkreutz to adjourn the meeting at 8:06 PM. RCV 6-0. Motion carried.
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10. Important Upcoming Dates:
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