Public Meeting Minutes: July 13, 2022 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion: President Gould called the meeting to order at 6:00 PM and the Pledge of Allegiance was said.

2. Motion to Excuse Board Member's Absence

Discussion: All members were present.

3. Open Meeting Law

Discussion: The audience was reminded that Open Meeting Laws would be followed.

4. Consent Agenda

Discussion: Motion by Lange, second by Matulka to approve the consent agenda as presented including the regular meeting minutes of June 15, 2022; Retreat/Workshop minutes of July 11, 2022; June financial statement; and monthly bills. RCV 6-0. Motion carried.

4.1. Regular Minutes of June 15, 2022 and Retreat/Workshop Minutes of July 11, 2022

Attachments: (2)

June 15, 2022

7/6/2022 at 10:11 AM
Retreat-Workshop July 11, 2022

7/13/2022 at 7:59 AM

4.2. Financial Statement/Report

Attachments: (1)

Financial Statements June 2022

7/7/2022 at 10:45 AM

4.3. Monthly Bills

Attachments: (1)

Bills Paid June 2022

7/7/2022 at 10:45 AM

5. Correspondence/Recognition

Attachments: (1)

Peru Trip

7/13/2022 at 3:45 PM

Discussion: Congratulations to our three students who qualified for National FBLA (called National Leadership Conference NLC) in Chicago: Asher Lahm-6th place Cybersecurty; Sarah Lange-5th place Introduction to Parliamentary Procedures; and Rosalie Tvrdy who competed in Introduction to FBLA and Annual Chapter Report.
The Peru trip was a huge success. Thank you to Mrs. Hill for sponsoring the trip and for providing the board with a slideshow presentation.

6. Public Forum

7. Reports

7.1. Superintendent's Report

Discussion:      Handbooks - The principals are working on the Student/Guardian Handbooks and I am working on Staff Handbooks. The plan is to have all of these ready for Board approval in August. The goal is to have consistency across the Student/Guardian Handbooks as feasible and to have a single Teacher/Support Staff Handbook as opposed to one at each building level.
     Third Kindergarten Section - Our number of kindergarteners has increased to 54 so we have decided to add an additional section at Valparaiso. Unfortunately, some students who were expecting to attend Ceresco will need to be moved to Valparaiso. Steve did send an email to parents to ask for ‘volunteers.’ If there are no volunteers, we will assign them based on geography, busing, and where siblings attend.
     Tony Kobza is looking to introduce the use of Square software that will allow us to take debit/credit cards at concessions and at the gate. He is also looking at how we use our Hudl programming. You may recall that during the pandemic, we implemented Hudl to tape events in the main competition gym and make them available to patrons online. That costs us about $10,000 a year. Hudl is marketing a reduction of about $5,000 in costs to the district if we make those viewing ‘pay per view.’ While we have viewers at home that enjoy the convenience, we have to determine if we can/should continue to assume the cost of that convenience.
     Concession stand prices will need to go up as a result of the increased cost of products. Candy bars now cost almost as much as a bottle of pop.

7.1.1. NASB Monthly Update

Attachments: (1)

0722 NASB Monthly Board Agenda Item

7/5/2022 at 3:27 PM

7.1.2. Summary of Progress on Strategic Goals

Attachments: (1)

Progress on Strategic Goals (1)

7/13/2022 at 5:48 PM

Discussion: Goal 1 - Increase the number of students that meet or exceed normal growth rates

Our state test scores continue to be lower than desired.
Noted that students grow in more ways than just the state test and we need to stay attentive to educating the whole child.
Bring more patrons, experts, businesses into the classrooms in meaningful ways.
Find ways to celebrate our successes more.
Value arts and learning similarly to athletics.
Monthly principal reports contain academic elements.

Goal 2 - Research/implement strategies to recruit, hire, develop, support, and retain the highest quality staff

Explore ways to grow our own teachers (encourage and celebrate the profession).
Compensation and benefits for all staff is important and needs continuous consideration.
Celebrate teachers and their accomplishments and successes.
Use technology to celebrate teachers, staff.

Goal 3 - Increase Student Enrollment

Continue to market the District and our strengths.
Use technology to celebrate who we are.
Use the electronic screen outside the Mustang Room more effectively.
The new ScoreVision can be a way to promote successes.
One site could avoid a situation resulting in parents not option enrolling because their kids would have been split at Val/Ceresco.

Goal 4 - Maintain and Improve Current Facilities

Making progress on the facility audit/review process with architect.
Identified need for second exit/entry at HS campus for safety reasons.

Goal 5 - Technology

The hardware and infrastructure are in good shape and up to date.
The EIR grant and teacher performance model emphasize high yield engaging instructional strategies and principal focus on that during walk throughs and time in the classroom.

Goal 6 - Staff Professional Development

The Reading of Science PD should assist us in meeting academic goal above.

Goal 7 - Mental Health Action Plan

Board recognizes this as a continued concern.

Goal 8 - Ensure all students learn in a safe environment

We’ve been talking about a reunification plan for 4 years but have not seen it completed. Needs to be completed.
Involve parents and community in the planning and in communicating the plans to them.
Use other experts to help in the plans.
Noted that safety starts with ensuring that kids feel welcomed and safe in the buildings and valued/accepted.

7.1.3. Superintendent Goals

Attachments: (1)

2022-23 Superintendent Goals

7/12/2022 at 2:09 PM

Discussion: Superintendent Johnson formalized and presented her goals for the 2022-2023 school year:

Develop a visible presence within the schools, the school community, and state.
Foster a learning environment in which every student has the maximum opportunity to achieve academic excellence.
Continue the development of a 10 year facilities strategic plan for implementation that addresses maintenance and improvements for existing building assets and new construction.
Continue the development of safety and security practices for Raymond Central.

7.1.4. Important Upcoming Dates:

7.2. Facilities Report

Discussion:

Jared and I applied for and obtained a $2,000 grant from SFM (insurance company) for ‘prevention of slips, trips, and falls.’ We are going to use the dollars to defray the cost of the angle broom that we purchased to attach to the bobcat and clear larger spaces of snow and/or debris.
The crane was out on Tuesday to set the RTU over the senior wing.
The concrete work at the Jr/Sr. High School is completed and looks nice!
The heat pump at Valparaiso was installed this week. Long delay on shipping on that unit.
Most of the hard surface floors have been refinished. The two gyms at the Jr/Sr High are shut down this week and being refinished. The carpet extraction will be amping up in the next few weeks.
We do not have the damage summary back from our insurance inspector from the last hail storm. Chris Wall, Garland and Company, has also been on all of our roofs and evaluated them as well.
Jared has had four different vendors either decline or back out of giving him a bid to do the desired work to integrate the old Ceresco cornerstone into a more permanent and protected hardscape element. He’s back to the drawing board on finding a vendor. We may need to come up with a plan B.

7.3. Board Committee Reports

7.3.1. Committee on American Civics (Breitkreutz-chair, Burklund, Matulka)

7.3.2. Transportation Committee (Breitkreutz-chair, Lange, Matulka)

7.3.3. Finance Committee (Blanchard-chair, Breitkreutz, Burklund)

7.3.4. Facilities Committee (Blanchard-chair, Burklund, Matulka)

7.3.5. Negotiations Committee (Blanchard-chair, Gould, Lange)

7.3.6. Curriculum Committee (Gould-chair, Burklund, Lange)

7.3.7. Policy Committee (Gould-chair, Lange, Matulka)

7.4. Review Public Forum Presentation(s) - Consider, discuss, and take anll necessary action

7.5. Safety Report

Discussion:      Superintendent Johnson and Scott Shepard met with Deputy Piitz to discuss our current procedures and protocols. In addition, Ben Houchin, Lancaster County Chief Deputy Sheriff, is working to find a date/time when all Superintendents within the county area can meet to discuss and implement common practices.
     I plan to attend a reunification drill at Fremont Middle School on July 21 at 11:30 a.m. I've asked Officer Piitz if he wants to attend. Fremont invited the superintendent and one or two guests.
     The NSAA ordered wet bulb globes for all school districts to assist schools when making decisions about whether to practice/play due to heat. The globes came in yesterday and Raymond Central is slated to get our globe from this first shipment. It will consist of the Kestrel 5400 device, a tri-pod, and directions to set up and read the device. AD's and coaches will receive training on how to use the device at the annual coaching clinic.

8. Old Business

9. New Business

9.1. Discuss, Consider and Take Necessary Action to Approve Staff Resignation(s)

Attachments: (1)

Patty Depalma Resignation

7/7/2022 at 11:02 AM

Discussion: Motion by Breitkreutz, second by Burklund to approve the staff resignation of Patty Depalma, Jr-Sr High School Cook. RCV 6-0. Motion carried.

9.2. Discuss, Consider and Take Necessary Action to approve staff appointment(s)

Discussion: Motion by Burklund, second by Matulka to approve the staff appointment of Hannah Evans, Valparaiso Kindergarten. RCV 6-0. Motion carried.

9.3. Discuss, Consider and Take Necessary Action to approve an amendment to the 2022-23 teacher's negotiated agreement

Attachments: (1)

ADDENDUM TO THE 2022-23 MASTER AGREEMENT (1)

7/6/2022 at 12:24 PM

Discussion: Motion by Matulka, second by Breitkreutz to approve the Addendum to the 2022-2023 Master Agreement adding Event Supervisor pay at $25.00/hr (up to 5 hours) to provide supervision for after hour activities when the administration deem it necessary. RCV 6-0. Motion carried.

9.4. Discuss, Consider and Take Necessary Action to approve the 2022-23 school lunch prices

Attachments: (1)

Hot Lunch Price Comparison - Sheet1

7/8/2022 at 8:53 PM

Discussion: Motion by Burklund, second by Matulka to increase regular school lunch prices to $2.75 for elementary, $2.90 secondary, $3.75 adult; and breakfast prices to $1.75 for students, $2.50 adult for the 2022-2023 school year. RCV 6-0. Motion carried.

9.5. Discuss, Consider and Take Necessary Action to approve milk bids

Attachments: (3)

Hiland

7/11/2022 at 11:19 AM
Kemps

7/11/2022 at 11:19 AM
White Milk Bid History

7/13/2022 at 8:03 AM

Discussion: Motion by Breitkreutz, second by Lange to approve the milk bid of $0.342 from Hiland Dairy for the 2022-2023 school year. RCV 6-0. Motion carried.

9.6. Discuss, Consider and Take Necessary Action to approve Policy 5416 Student Fee's

Attachments: (1)

Policy 5416 Fee Schedule - Sheet1 (2)

7/13/2022 at 3:41 PM

Discussion: Motion by Matulka, second by Burklund to approve Policy 5416 Student Fees adding additional descriptions and fees that were not being presented. RCV 6-0. Motion carried.

9.7. Discuss, Consider and Take Necessary Action to approve propane bids

Attachments: (4)

Farmers Coop

7/11/2022 at 11:20 AM
Otte Oil & Propane

7/11/2022 at 11:20 AM
Frontier Coop

7/11/2022 at 11:20 AM
Bid History

7/13/2022 at 7:43 AM

Discussion: Motion by Lange, second by Burklund to approve the propane bid of $1.665 from Farmers Cooperative for the 2022-2023 school year. RCV 6-0. Motion carried.

9.8. Discuss, Consider and Take Necessary Action to approve a date for budget workshop.

Discussion: No action taken. A date for the budget workshop will be determined at the August regular meeting.

10. Approval of Next Regular Board Meeting

Discussion: Motion by Matulka, second by Lange to approve the next regular Board meeting of Wednesday, August 10, 2022. RCV 6-0. Motion carried.

11. Adjournment

Discussion: Motion by Breitkreutz, second by Gould to adjourn the meeting at 7:12 PM. RCV 6-0. Motion carried.

July 13, 2022 at 6:00 PM - Board of Education Regular Meeting

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