Public Meeting Minutes: January 10, 2024 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion: President Breitkreutz called the meeting to order at 6:00 PM and the Pledge of Allegiance was said.

2. Motion to Excuse Board Member's Absence

Discussion: Motion by Lange, second by Benes to excuse the absence of Matt Blanchard. RCV 5-0. Motion carried.

3. Open Meeting Law

Discussion: The audience was reminded that Open Meeting Laws would be followed.

4. District Mission Statement
The Raymond Central community is committed to providing a positive, challenging learning environment which prepares each individual to be a responsible citizen in an ever-changing society.

5. Annual Organizational Meeting

5.1. Elections of officers

5.1.1. Elect President

Discussion: Moved by Burklund, seconded by Benes that Brad Breitkreutz be elected as Board President to serve a term of one year, or until the person’s successor is elected and qualified. RCV 4-0, Breitkreutz abstained. Motion carried.

5.1.2. Elect Vice President

Discussion: Moved by Matulka, seconded by Lange that Cathy Burklund be elected as Board Vice President to serve a term of one year, or until the person’s successor is elected and qualified. RCV 4-0, Burklund abstained. Motion carried.

5.1.3. Elect Secretary

Discussion: Moved by Breitkreutz, seconded by Burklund that Bill Lange be elected as Board Secretary and the Superintendent’s Administrative Assistant as Exofficio Recording Secretary. RCV 4-0, Lange abstained. Motion carried.

5.1.4. Elect Treasurer

Discussion: Moved by Burklund, seconded by Lange that Mary Benes be elected as Board Treasurer and the District Bookkeeper as Exofficio Treasurer. RCV 4-0, Benes abstained. Motion carried.

5.2. Review Board Policy 8272 Code of Ethics

Attachments: (1)

8272--Code of Ethics.doc

1/9/2023 at 12:55 PM

Discussion: The Board reviewed and signed a copy of Policy 8272 Code of Ethics.

5.3. Approval of committees, positions, and designations

5.3.1. Discuss, Consider and Take Action to approve Perry Law Firm and KSB Law Firm as the primary legal counsel.

Discussion: Moved by Matulka, seconded by Benes to approve Perry Law Firm and KSB Law Firm as the primary legal counsel. RCV 5-0. Motion carried.

5.3.2. Discuss, Consider President's appointment to board committee and representative positions

Discussion: Moved by Matulka, seconded by Benes to appoint 2024 Board Committees as follows: Curriculum & American Civics: Cathy Burklund-Chair, Bill Lange, Derek Matulka; Facilities & Transportation: Derek Matulka-Chair, Cathy Burklund, Bill Lange; Finance Committee: Matt Blanchard-Chair, Brad Breitkreutz, Cathy Burklund; Negotiations Committee: Matt Blanchard-Chair, Mary Benes, Bill Lange; Policy Committee: Brad Breitkreutz-Chair, Mary Benes, Matt Blanchard. RCV 5-0. Motion carried.

5.3.3. Discuss, Consider and Take Necessary Action to select Jones Bank, Ceresco Bank and First Northeast Bank of Nebraska as depositories of record

Discussion: Moved by Burklund, seconded by Matulka to select Jones Bank, Ceresco Bank and First Northeast Bank of Nebraska as depositories of record. RCV 5-0. Motion carried.

5.3.4. Discuss, Consider and Take Necessary action to select the Waverly News, or other newspapers of general circulation in the event of the need to publish a notice on short notice, as District Newspapers of record.

Discussion: Moved by Burklund, seconded by Lange to select the Waverly News, or other newspapers of general circulation in the event of the need to publish a notice on short notice, as District Newspapers of record. RCV 5-0. Motion carried.

5.3.5. Discuss, Consider and Take Necessary Action to appoint Superintendent as the Every Student Succeeds Act (ESSA) and all federal programs representative

Discussion: Moved by Matulka, seconded by Lange to appoint the Superintendent as Every Student Succeeds Act (ESSA) and all federal programs representative. RCV 5-0. Motion carried.

5.4. Review the plan for Review of Board Policy

Discussion: The proposed schedule to finalize review of Policies 1000-9000 was discussed. We are currently on the 6000s. This process should be completed at the June Board Meeting.

5.5. Disseminate to Board members the conflict of interest policies

Attachments: (3)

8270--Conflict of Interest Procedures

1/4/2023 at 4:08 PM
8261--Conflict-Employment of Family Member

1/4/2023 at 4:08 PM
8260--Conflict-Contracts

1/4/2023 at 4:08 PM

Discussion: Conflict of interest policies 8260, 8261, and 8270 were disseminated to Board members.

6. Consent Agenda

Discussion: Moved by Matulka, seconded by Benes to approve the consent agenda as presented including the regular meeting minutes of December 13, 2023; December financial statement; and monthly bills. RCV 5-0. Motion carried.

6.1. Regular Minutes of December 13, 2023

Attachments: (1)

Minutes 12-13-23

1/5/2024 at 2:15 PM

6.2. Financial Statement/Report

Attachments: (1)

Financial Statements Dec 2023

1/10/2024 at 12:16 PM

6.3. Monthly Bills

Attachments: (1)

Bills Paid Dec 2023

1/10/2024 at 12:17 PM

7. Correspondence/Recognition

Attachments: (1)

Raymond Central_20240110_125451

1/10/2024 at 12:01 PM

8. Public Forum

9. Reports

9.1. Student Board Member Report

Attachments: (1)

January Board Meeting Report

1/6/2024 at 9:37 AM

Discussion: Submitted by Rosalie Tvrdy, Student Body President
Hello, and Happy New Year! I hope you all had a wonderful Christmas, and that you all are excited for the second semester! Because I am involved in a lot of activities at school, I am very happy to share some new updates from these extracurricular activities. FBLA was able to purchase a T-shirt press, in which we have made an activity where the chapter members get to make their own chapter T-shirts for this year! We were supposed to have a goodwill donation soup supper yesterday where we were able to work concessions, have people make T-shirts on the press and buy them from us, give back to the community, while fundraising for our chapter. We will have to reschedule because of the snow day. In Mrs. Schaffer’s classes, students have been able to design shirts, including shirts for sports, trap, the truck row, and generic Mustang apparel. Many students were very excited about this, and we are hoping to have the T-shirt press at more concessions that FBLA gets to work. We plan to have more members and students create shirt designs and have more for next year’s fall activities. FBLA also has many members that are going to be attending the State Leadership Conference. We are preparing study nights so that students can come in and work on their presentations and study for the tests and events that they are going to do at the competition. Another activity that I would like to highlight is Student Council. The Student Council started a toy and winter wear donation drive last semester at the beginning of December, and the members were required to bring two items. We had many donations, all which went back into the community through the caring shelves here at the high school.
When we came back to school, we had an assembly to review the Mustang Way, and the Mustang ABC’s. Those include Academics, Behavior, and Community. The administration also told us about our attendance records and how they are very good, and we have made goals to make them better. We also had a 95% passing and 5% failing for all of the grades throughout high school. This is something that administration was extremely proud of, and they made a goal to increase the passing grades even more this semester. They told us that just showing up and putting in the work would help everyone throughout the school, and that they were very proud of the things that we have accomplished already. Again, Happy New Year, and here’s to a great second semester!

9.2. Superintendent's Report

9.2.1. Report on Personal Finance

9.2.2. NASB Monthly Update

Attachments: (1)

board-quicks---january-2024

1/6/2024 at 10:40 AM

9.2.3. Safety Report

Discussion: During our professional development on January 3, the entire staff gathered at the Jr/Sr High School and Kevin Kavan, Security Director of Fremont Public Schools, helped to educate us on reunification procedures. We reviewed our district protocols, and then we did some walk through exercises where staff members assumed the various roles and executed them. Good conversation and discussion resulted from this learning opportunity. Our goal is to have at least 2 drills with students during second semester and to get additional outside eyes on our drills and procedures (likely other school resource officers).
On this same day, we had Taira Masek, Mental Health Coordinator from ESU#2, come on site and train our staff in QPR protocol to help prevent suicide. It is a suicide awareness program. QPR stands for Question. Persuade. Refer. This one hour session was very informative and helped to debunk some of the fallacies that we may have about working with persons who may be considering suicide.

9.2.4. Facilities Report

Discussion: Jared and I continue to work on the items that the Facilities and Transportation Committee and the board have identified as priority items for the spring/summer.

Jared is obtaining the quotes for the carpet across the district. In phase 1 (of potentially 3 or 4 phases) we are targeting carpet in the Jr/Sr campus senior wing and Valparaiso first floor. The quotes obtained will give us a better idea if we can expand that scope or need to shrink that scope.
Jared is working with Mechanical Sales to arrange the direct purchase of the desired Daikin heat pumps. We have identified approximately $160,000 for phase 1 of this project. Jared believes that we can install about 9 heat pumps in phase 1. Later in the agenda the board will be asked to approve the purchase of heat pumps.
Jaxn is working with Kidwell on the door access and cameras at the two elementary schools. We are still looking at spring install and completion.
The FB sound system is in front of the board this month for approval.
Tony is working on getting the stage mats replaced and he is working to obtain quotes for the basketball clock/lights and safety straps.
Jared is working to get updated quotes on playgrounds. The three quotes that we obtained last year are outdated. One of the three quotes was less than the others and that will likely be our vendor of choice.
There was a recall on the electrical bus just as Omaha Truck was readying to deliver it. Omaha Truck is still waiting for factory details, so a timeline is not known.
We were able to use a different electric vehicle to commission our charging station. Once the bus is received, that is ready to roll.

9.2.5. Important Upcoming Dates:

9.3. Board Committee Reports

9.3.1. Curriculum & American Civics Committee (Burklund-chair, Lange, Matulka)

9.3.2. Facilities & Transportation Committee (Blanchard-chair, Burklund, Matulka)

9.3.3. Finance Committee (Blanchard-chair, Breitkreutz, Burklund)

9.3.4. Negotiations Committee (Blanchard-chair, Benes, Lange)

9.3.5. Policy Committee (Breitkreutz-chair, Benes, Lange)

10. Old Business

11. New Business

11.1. Discuss, Consider and Take Necessary Action to surplus a shaper and a jet bandsaw

Discussion: Moved by Lange, seconded by Matulka to approve the surplus of a shaper/router and a jet bandsaw. RCV 5-0. Motion carried.

11.2. Discuss, Consider and Take Necessary Action to approve a quote from KCAV to update sound system and speakers at football field

Attachments: (1)

39035Raymond Central PS - HS Football Field Audio - 10-4-23(DRAFT) (3)

1/2/2024 at 2:58 PM

Discussion: The Facilities & Transportation Committee reviewed the football field sound system options available to us at this time. They felt that the system needed to be repaired and the KCAV quote is the most reasonably priced quote. It was moved by Benes, seconded by Burklund to approve the quote from KCAV at $42,070.64. RCV 5-0. Motion carried.

11.3. Discuss and Consider the School District Report Card

Attachments: (1)

District Snapshot

1/6/2024 at 10:28 AM

Discussion: State test scores and school classifications for the 2022-23 school year were released from the Nebraska Department of Education (NDE). NDE classifies schools across our state from "Needs Support to Improve" to "Excellent." State test scores, student academic growth, English language/math proficiency, and attendance in the school determine each school’s classification.
Parents/guardians who have a student(s) that is in a grade that takes the NSCAS test will receive information about their child’s performance. Student data has always guided our instruction and we are constantly working to build on our instruction and improve outcomes for all students.

11.4. Discuss, Consider and Take Necessary Action to approve the purchase of heat pumps for Valparaiso elementary

Attachments: (3)

Q24-0023

1/6/2024 at 11:51 AM
Mammoth Unit Sizes

1/6/2024 at 11:56 AM
Daikin WSHP Dimensional Drawings

1/6/2024 at 11:56 AM

Discussion: Replacement of the heat pumps at Valparaiso is a priority for the district. We intend to replace these in three phases and we have targeted approximately $160,000 for this first phase. After discussion, it was felt that the best way to proceed is to purchase the heat pumps directly from the vendor and then to RFP the electrical, fire, and control system. It was moved by Matulka, seconded by Burklund to approve the purchase of 8 Daikin heat pumps from Mechanical Sales in the amount not to exceed $59,315 and then continue to move the process along. RCV 5-0. Motion carried.

12. Next Regular Board Meeting

Discussion: The next regular Board of Education Meeting will be held Wednesday, February 14, 2024.

13. Adjournment

Discussion: Motion by Breitkreutz, second by Matulka to adjourn the meeting at 7:46 PM. RCV 5-0. Motion carried.

January 10, 2024 at 6:00 PM - Board of Education Regular Meeting

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