December 8, 2020 at 8:00 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Board Member Training
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2) Call to Order/Roll Call for Quorum:
Discussion:
Chairman Kroos called the meeting to order at 8:24pm and roll call was taken. - All present. Quarum met.
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3) Notice of the "Open Meetings Act Literature" location:
Discussion:
Location of the OMAL: Chairman Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of the meeting room.
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4) Review/Approve: Minutes of the Regular Meeting - November 10, 2020
Action(s):
No Action(s) have been added to this Agenda Item.
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5) Review/Approve: Expenditures for November 2020
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review/Approve: Treasurer's Report for November 2020
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Adjourn: Sine-Die (time)
Discussion:
Adjourn: Sine-Die at 8:28pm
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8) Board Re-organization: Appointment of Chairman
Action(s):
No Action(s) have been added to this Agenda Item.
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9) Call to Order: New Chairperson
Discussion:
Chairman Kroos called the new session to order at 8:31 pm
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10) Appointment: Vice-Chair/Co-signer
Action(s):
No Action(s) have been added to this Agenda Item.
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11) Appointment: Safety Committee 2020-2021 (equal number of representatives from board and staff)
Action(s):
No Action(s) have been added to this Agenda Item.
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12) Appointment: Standing Committee 2020-2021: Streets/Drain ways; Structures and Content/Fire Department; Water/Wastewater; Public Relations/Human Resources
Action(s):
No Action(s) have been added to this Agenda Item.
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13) Appointment: City Street Superintendent (letter of agreement passed on Nov. 10, 2020 meeting)
Action(s):
No Action(s) have been added to this Agenda Item.
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14) Appointment: Attorney
Action(s):
No Action(s) have been added to this Agenda Item.
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15) Appointment/Nominate: Health and Sanitation Committee 2020-2021 (Chairman and nomination request to be sent to two community members)
Action(s):
No Action(s) have been added to this Agenda Item.
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16) Appointment: Adams County Planning and Zoning Representative for Kenesaw
Action(s):
No Action(s) have been added to this Agenda Item.
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17) Appointment: Clerk/Treasurer
Action(s):
No Action(s) have been added to this Agenda Item.
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18) Appointment: Deputy Clerk
Action(s):
No Action(s) have been added to this Agenda Item.
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19) Appointment: Utility Superintendent
Action(s):
No Action(s) have been added to this Agenda Item.
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20) Appointment: Assistant Utility Superintendent
Action(s):
No Action(s) have been added to this Agenda Item.
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21) Appointment: Pool Manager
Action(s):
No Action(s) have been added to this Agenda Item.
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22) Review/Approve: Resolution 183-2020R - A resolution of the Village Board of the Village of Kenesaw, Nebraska, declaring its intent to levy special assessments against property in Street Improvement District No. 2019-1 of the Village and giving notice of a public hearing with regard to the same.
Action(s):
No Action(s) have been added to this Agenda Item.
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23) Review/Approve: Resolution 184-2020R - A resolution approving the signing of the Year-End Certification of City Street Superintendent 2020
Action(s):
No Action(s) have been added to this Agenda Item.
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24) Review/Approve: KVFD Year-End Ambulance Run Bonus
Action(s):
No Action(s) have been added to this Agenda Item.
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25) Discuss/Action: Kenesaw Youth Sports - Storage Area
Discussion:
Clerk Kiefer presented that Jason Wagoner of Kenesaw Youth Sports had requested that she bring to the board on KYS behalf a request to be allowed to use the south half of the Village building to store the sports gear and equipment for Kenesaw Youth Sports. There was discussion regarding the condition of the south wall of the building and possible water leaking concerns. Clerk Kiefer make the board aware that at this point in time that the room that as been previously being used by the Girl Scouts has not been being used by them for almost 2 years now, and has its own outside entrance making it accessible for KYS. Two keys can be checked out to Jason under his responsibility.
Action(s):
No Action(s) have been added to this Agenda Item.
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26) Discuss/Action: FORTE - Credit Card Processing/SIMPLECITY - UBI/E-bills
Discussion:
Clerk Kiefer provided to the board that the plan was to submit a proposal for FORTE - that she had been looking into possibly using FORTE as a new credit card processing option for the Village, but that she had just learned earlier in the day that the interface that would be needed to be used with GWORKS-Simple City software, GWORKS will not sell to the village except in a large package deal on their 'Front Desk' application, and at this point, the Village has already contracted with another company for many of the functions offered in 'Front Desk' therefore it will not be a product that we will move forward in reviewing further. NO ACTION TAKEN AS NONE PRESENTED FOR CONSIDERATION
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27) Urgent Action: Property at 606 N 5th, Kenesaw
Discussion:
Chairman Kroos introduced an addition to the posted agenda, marking it urgent due to health and safety. She noted that there had been a report that day of large amounts of house hold garbage being dumped on the property at 606 N 5th Street. Pictures were provided which had been obtained by Superintendent Edmondson. City Attorney Lieske provided council on the steps for nuisance abatement. There was much discussion regarding the condition of the property and the past attempts to bring the property into order with the Village ordinances.
Action(s):
No Action(s) have been added to this Agenda Item.
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28) Review/Action: Board Member Chromebook/Computer Use Policy
Discussion:
Clerk Kiefer discussed with the board for the need for an updated computer use/Internet policy especially now that the board members have been issued Chromebooks for using for all board meetings. Clerk Kiefer provided a copy of the use policy dated in 2006. After review, it was agreed that a new updated policy should be brought to the board at the January 2021 meeting for review and action.
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29) Review: Village Building Options
Discussion:
Superintendent Edmondson gave report that Olsson had just that week had surveyors out at on the main street property, and that he had not yet received a report. Attorney Lieske provided that he had reviewed the deed of the property in question and that that there is not a right of first refusal attached to that property once KDCD purchased the property of Kenesaw Market. There is however a small easement awarded to the Kenesaw Market for loading and unloading.
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30) Adjourn to Executive Session: (time)
a. Appeal - Dog Exception Request b. Staff Year End Bonus
Discussion:
Adjourn to Executive Session at 9:36 pm
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31) Resume Regular Session (time)
Discussion:
Resume Regular Session at 10:43 pm
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32) Action: From Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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33) Adjournment: Next meeting January 12, 2021 at 8:00 p.m.
Discussion:
Meeting Adjourned at 10:51 pm -- Next Meeting: January 12, 2021 at 8:00 p.m.
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