August 10, 2021 at 8:00 PM - Village of Kenesaw - Board of Trustees Meeting

Discussion:  Chair Kroos called meeting to order at 8:07 p.m.
Attendance:  Kroos- present, Knuth- present, Ehly- present, Colon- present, Uden- present.  Also present:  VIllage Clerk/Treasurer-Shelley Dick, Village Superintendent Edmundson.  Others present: Tim Schirmer-Edward Jones, Suzanne Brodine-Ollson & Assoc.

Discussion:  Chair Kroos

Discussion:  Tim Schirmer with Edward Jones was asked by the board to present a strategy to invest Youth Funds Project monies.  The board wants to invest some of the donated money, so there is more to give to local agencies/clubs, etc. needing the money.  He went into detail about the different levels of investing and had suggestions on what level the village should invest.  Tim stated all the ups and downs of investing money.  He answered board questions about investments.  Trustee Ehly asked board members if they had received the copy of the Youth Fund Project monies application draft.   The board will decide how much to invest at next meeting and accept the application.

Discussion:  Suzanne Brodine with Olsson and Associates presented Grant possibilities for new park equipment for the Perkins St. park.  Suzanne proposed that the village redo the park in installments for the ease of receiving grants.  She made suggestions on how to access grants.  She stated that if we have our the village insurance company do a Safety Audit on existing playground equipment, that the audit would help with receiving certain grant money also.  Suzanne answered the boards questions on grants.  Chair Kroos asked if Suzanne could be present at the Village Budget meeting and Suzanne accepted.

Discussion:  A specific date was not set because Suzanne Brodine with Olsson & Assoc. was asked by Chair Kroos to be present, and she needed to check her schedule and get back to Clerk Dick.

Discussion:  Clerk Dick informed the board that she contacted Travis Sidders with Kenesaw Youth Sports (via email) about the relocation of the equipment, and he stated that they would get to working on it.

Discussion:  Clerk Dick and Village Superintendent Jeff Edmondson discussed with the board on what would need to happen to sell the personal property in the village office that will not be used in the new office.  Jeff stated he spoke with an auctioneer about possibly do an online auction.

Discussion:  Clerk Dick proposed changing to a new software for the village's accounting needs.  The software she has chosen is Clerkbooks.  Board asked Clerk Dick to bring it to the budget meeting because the representative that the clerk spoke with stated that it would be best to transition the software after the village budget and audit were done.

Discussion:  The board spoke about the need for new Christmas decorations for the light poles in the village.  Discussed the possibility of talking to the Economic Development Association (EDA) about possibly getting tourism grants to help with the decorations.

Discussion:  Shon Lieske, Village Attorney suggested that a club could be kept in place, so it would be exclusive use to the club members only.  Jeff Edmondson, Village Superintendent, stated that he agreed with Shon's point on keeping it a club use only arena.  Jeff discussed with the board his ideas for the Horse Arena; for instance club membership fees, banner sales, and horse shows.  Trustee Knuth suggested rounding up lights from SPPD, so the arena could be lit up at night.  Board members asked Jeff questions about the facilities that might need to be repaired, updated or constructed.  Trustee Ehly stated to add the arena to the annual budget meeting to see if funds could be budgeted in for repairs and improvements.

Discussion:  Clerk Dick let the board know that the dog incident was finished because owners of said dogs moved out of Kenesaw.

Discussion:   Village Superintendent and Clerk Dick discussed with the board that if we wanted to get the new office building demo on this year's budget then we needed to get the mobile office ordered.  Clerk Dick stated she will get the Phone/Internet moved to mobile office destination.  Village Superintendent noted he already had the electricity with SPPD lined up to be moved.

Discussion:  Adjourn Regular session to Executive session at 10:03 p.m.

Discussion:  Adjourn Executive session to Regular session at 10:32 p.m.