October 12, 2021 at 8:00 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Call to Order/Roll Call for Quorum:
Speaker(s):
Chairman Kroos
Discussion:
Chairman Kroos called the meeting to order at 8:02 p.m. Attendance: Trustee Kroos, Trustee Knuth, Trustee Ehly and Trustee Uden. Trustee Colon-Absent. Others present: Clerk/Treasurer Shelley Dick, Assistant Village Superintendant Glen Kuehn, Village Planning and Zoning representative Henry Wilson and Neel Keiser with ACB Group Investments.
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2) Notice of the "Open Meetings Act Literature" location:
Speaker(s):
Chairman Kroos
Discussion:
Chair Kroos gave notice of the location of the Open Meetings Act Literature to be on the south wall of meeting room.
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3) Review/Approve: Minutes of the Budget Hearing - September 14, 2021
Action(s):
No Action(s) have been added to this Agenda Item.
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4) Review/Approve: Minutes of the Regular Meeting - September 14, 2021
Action(s):
No Action(s) have been added to this Agenda Item.
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5) Review/Approve: Expenditures for September
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review/Approve: Treasurer's Report for September
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Discuss/Action: Youth Funds Investment - Neel Keiser - ACB Group Investments
Discussion:
Neel Keiser with ACB Group Investments presented three different portfolios for the Youth Fund investment. He explained in detail the moderate to aggressively moderate portfolio to the board of trustees. Neel described the possible ups and downs of investing money. He answered the board's questions about the investment. The board told Neel that they would call a special work meeting to compare his portfolio with Tim Schirmer's-Edward Jones to make the decision about who they would invest with and how much money they would invest. They thanked him for his time.
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8) Review/Approve: Lieske Law Firm's Bill for 509 N 5th Dogs Incident
Discussion:
Clerk Dick presented the board with a bill from the village attorney, Shon Lieske. The invoice was for the dog incident on 509 N 5th Ave. Clerk Dick had asked Shon to have this incident resolved by the end of June and the incident wasn't addressed until August. The board asked Clerk Dick to pay the invoice even though the situation resolved itself.
Action(s):
No Action(s) have been added to this Agenda Item.
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9) Review/Approve: Eakes Prices for New Printers/Copier/Fax
Discussion:
Clerk Dick presented the board with a quote from Eakes for a new printer/copier/fax. The current equipment is five to six years old and is having some issues. The board asked Clerk Dick to get more quotes from other businesses.
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10) Discuss/Approve: Pool Vacuum Maintenance
Discussion:
Chair Kroos asked the board if the pool vacuum could have maintenance done. The pool vacuum hasn't been maintained for two years. Kroos stated that it is easier for it to get maintained and if any problems arise, to get it fixed in the off season.
Action(s):
No Action(s) have been added to this Agenda Item.
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11) Discuss/Approve: Purchasing Amount Approval for Shelley Dick
Discussion:
Chair Kroos asked the board to set a limit for Clerk Dick to be able to spend without the Board of Trustees' permission. Trustee Ehly suggested a limit of $500.00.
Action(s):
No Action(s) have been added to this Agenda Item.
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12) Discuss/Action: Village Office (New, Old and Security System for Mobile Office
Discussion:
Clerk Dick presented to the board three different security options from the top ten security systems; SimpliSafe, Cove and Blue by ADT. The board looked over the different options. Trustee Knuth stated that he had SimpliSafe in his home and that it is a very good system.
Action(s):
No Action(s) have been added to this Agenda Item.
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13) Review/Action: Audra Kasl's PTO Overpayment and Past Holidays
Discussion:
The Board of Trustees decided to adjourn to the Executive Session before discussing this agenda item.
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14) Adjourn to Executive Session: Benefits Review/Revised Employee Handbook (note time)
Discussion:
The Board of Trustees adjourned to Executive Session at 8:37 p.m.
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15) Adjourn to Regular Session: (note time)
Discussion:
The Board of Trustees adjourned to regular session at 10:14 p.m.
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16) Action: from Executive Session
Discussion:
The Board of Trustees, Glen Kuehn-Assistant Village Superintendant and Shelley Dick-Clerk/Treasurer discussed the changes to the villages' PTO system. After much discussion, the board asked Clerk Dick to provide them with information about what other towns do for their employees so they could compare.
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17) Adjournment: Next Meeting: November 9, 2021
Action(s):
No Action(s) have been added to this Agenda Item.
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