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March 8, 2022 at 8:00 PM - Village of Kenesaw - Board of Trustees Meeting

Minutes
1) Call to Order/Roll Call for Quorum:
Discussion:  Assistant Chairman Knuth called the meeting to order at 8:01 p.m.
Attendance:  Kroos-absent, Knuth-present, Uden-present, Ehly-Present, Higel-Present.  Others present:  Village Superintendent-Jeff Edmondson, Village Clerk/Treasurer-Shelley Dick, Jeff Palik-Olsson & Assoc, Village Planning & Zoning-Henry Wilson.
2) Notice of the "Open Meetings Act Literature" location:
Speaker(s):  Assistant Chair Knuth
Discussion:  Assistant Chair Knuth gave notice of the Open Meetings Act Literature to be on the south wall of the meeting room.
3) Review/Approve: Minutes of the Regular Meeting - February 8, 2022
Action(s):
Moved by Trustee Teresa Uden, seconded by Trustee Jeff Higel to approve the minutes of the February 8, 2022, Board of Trustees meeting. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
4) Review/Approve: Expenditures for January 2022 and February 2022
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to table the January 2022 and February 2022 Expenditures as presented by Clerk Dick. The Expenditure Reports is not available because of the new software transition.. Motion Tabled.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
5) Review/Approve: Treasurer's Report for January 2022 and February 2022
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to table January 2022 and February 2022 Treasurer's Report as presented by Clerk Dick. The Treasurer Reports is not available because of the new software transition.. Motion Tabled.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
6) Open Public Hearing:  1 & 6 yr Plan for Streets - 8:10 pm
              a. 1 & 6 Year Review - Jeff Palik, Olsson & Assoc
              b.  Comments/Questions from the Public
Discussion:  The Public Hearing opened at 8:16 p.m.
A)  Street Superintendent Jeff Palik of Olsson presented to the board the 1 & 6 year plan for street improvements for the Village of Kenesaw.   He stated that the Village as a whole has had substantial street projects over the last 4 years and that at this point, we financially may not be able to take on any additional large projects.  He requested that the board and Superintendent Edmondson take a look at any possible future street needs that they feel might be of priority and provide him with a list of them to place on the 6 year plan.  Jeff Edmondson suggested the streets, from Perkins to 42nd and parking on the side of the park.  For the 1 year plan -at this time, Jeff Palik did not have a recommendation for any major street improvements, and stated that either armor coating or small overlay on select streets every two years might be best till the village is able to pay down some of the existing street debt.  
B)  No Comments from the Public on this Subject.
Attachments: (1)
7) Close Public Hearing:  1 & 6 Year 2021 Plan for Streets - (Note Time)
Action(s):
Moved by Trustee Jeff Higel, seconded by Trustee Ronda Ehly to close the 1 & 6 Year Public Hearing at 8:31 p.m. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
8)  Approve/Deny:  Resolution No. 197 - 2022 - 1 & 6 Year 2021 Plan for Streets
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to approve on 1st reading by title only, Resolution 197-2022 - A resolution approving the 1- & 6-Year Street Improvement Plan as presented. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
9) Review/Action:  Pool Lifeguard and Assistant Manager Applications
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to accept Pool Manager Kroos' recommendations for pool staff and to approve the following applicants for 2022 pool season: Lifeguards - Avery Kelley, Madyson Ciemnoczolowski, Levi Schroeder, Silas Purdy, Kacey Poland, Blake Steer, Bridger Kroos, Lane Kelley and Assistant Pool Manager - Alyssa Hartman. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
10) Discussion - Approve/Deny:  South Heartland District Health Department requesting a part of the ARPA funds
Discussion:  The board would like to know if SHDHD doesn't receive enough donations, if they are going to return the donations they received.  Trustee Ehly stated she would speak to an employee with SHDHD and then inform the board of her findings at the next meeting.
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Jeff Higel to table SHDHD request for 3.7% of the ARPA funds. Motion Tabled.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
11) Review - Approve/Deny:  Proposed Resolution 196-2022 to set Dog Tag Licenses Due Date and Delinquent Date
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to approve on 1st reading by title only Resolution 196-2022 - A resolution adjusting the Dog Tag Due Date to January 31st & Delinquency Date to February 1st. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
12) Approve/Deny:  Ordinance 542-2022 for Sewer Rate Changes
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to approve on 1st reading by title only, Ordinance 542-2022 - An ordinance approving the Sewer Rate Change. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
13) Discussion/Approve:  KVFD Fireman Appreciation Supper
Discussion:  Clerk Dick was asked to speak with the village auditor about how much could be spent per plate on the KVFD Appreciation Supper.  Also get per plate quotes from food sources.
Action(s):
Moved by Trustee Teresa Uden, seconded by Trustee Jeff Higel to table KVFD Appreciation Supper. Motion Tabled.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
14) Discussion/Approve:  Donation to NRWA for Sewer Study
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Jeff Higel to approve a $1,500.00 donation to NRWA for the Sewer Study they provided the village. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
15) Discussion/Action:  Kenesaw Saddle Club - Membership Fee
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Jeff Higel to approve a Saddle Club Membership Fee of $25.00 per person per year. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
16) Review - Approve/Deny:  Bad Debt Write Off's and Outstanding Accounts Payables
Discussion:  Clerk Dick approached the board with three delinquent utility billing accounts that had no success in collecting, five outstanding utility billing credit memos that the treasurer had no success in repaying, one building permit refund that the treasurer had no success in repaying, and four outstanding accounts payable checks.  All of these outstanding items are from no earlier than five years ago.
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to approve write-offs as presented by Clerk/Treasurer Dick. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
17) Discussion/Action:  Appraisal of 109 N Smith Ave and 214 N Smith Ave
Action(s):
Moved by Trustee Jeff Higel, seconded by Trustee Ronda Ehly to table Appraisal of 109 N Smith and 214 N Smith Ave because appraisals have not been received yet. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
18) Discussion/Action:  Vacate Partial Potter Ave and Partial Spruce Street.
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Jeff Higel to table the proposed ordinance to vacate Partial Potter Avenue and Partial Spruce Street. Motion Tabled.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
19) Discussion/Action:  Organization of Park Committee
Action(s):
Moved by Trustee Teresa Uden, seconded by Trustee Jeff Higel to table the organization of the Park Committee. Motion Tabled.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.
20) Adjournment:  Next Meeting: April 12, 2022
Action(s):
Moved by Trustee Ronda Ehly, seconded by Trustee Teresa Uden to adjourn Regular Meeting at 9:30 p.m.. Motion Carried.
  • Sarah Kroos: Absent
  • Ronda Ehly: Yea
  • Jeff Higel: Yea
  • Lawney Knuth: Yea
  • Teresa Uden: Yea
No Action(s) have been added to this Agenda Item.

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