April 12, 2022 at 8:00 PM - Village of Kenesaw - Board of Trustees Meeting

Discussion:  Assistant Chairman Knuth called the meeting to order at 8:10 p.m.  In attendance: Trustee Ehly and Trustee Higel. Others present:  Village Superintendent-Jeff Edmondson, Village Clerk/Treasurer-Shelley Dick, Village Planning & Zoning-Henry Wilson, Kenesaw Motors-Jon Denkert, Residents- Robert & Paige Clark and Larry Walck.

Discussion:  Clerk Dick called Roll Call to establish a Quorum:  Assistant Chair Knuth, Trustee Ehly and Trustee Higel are present to form the quorum.  Chair Kroos attended the meeting on agenda item 8(b).

Discussion:  Nothing to report.

Discussion:  Nothing to report.

Discussion:  Nothing to report.

Discussion:  Clerk Dick asked Trustee Ehly to look over the Employee Evaluations examples provided and come up with an evaluation to be used for the village's employees.  Trustee Ehly said she would take a look at the examples and get back to her.

Discussion:  Nothing to report.

Discussion:  Nothing to report.

Discussion:  Clerk Dick presented the board with two options for the KVFD Appreciation Supper.  Trustee Ehly asked Clerk Dick to find out if May 6th or May 7th would be better for the establishment to be closed to the public.

Discussion:  Clerk Dick offered the board the appraisals for 109 N Smith Ave and 214 N Smith Ave to look over.  Jon Denkert offered the board $12,000.00 and all closing costs to purchase 109 N Smith Ave.

Discussion:  Trustee Ehly informed the board that she spoke with someone from the South Heartland District Health Department about the request for a portion of the village's ARPA funds.  After some discussion, the board decided to make a pledge to SHDHD instead of giving the 3.7% asked for.

Discussion:  Robert Clark expressed to the board his concerns about vacating Spruce St.  He discussed with the board the need to get the land surveyed and the property pins moved at the expense of the village because this process is expensive and he has a limited income.  Robert, Paige Clark and Larry Walck also conveyed their concern about the problem with flooding that happens to their land because of dirt being piled on the land directly to the south of their lots.  Jeff Edmondson explained to the residents that the village can not tell a landowner of farm ground, where they can put dirt on their land.  Jeff explained that they needed to call the NRD and form a complaint about the issues that the dirt causes with flooding on their properties.  Robert, Paige and Larry asked that the Ordinance No. 543-2022 not get approved until the village had the properties surveyed and property pins moved.  The board asked Clerk Dick to contact Grummert Surveying to have the lots surveyed and the property pins moved at the expense of the village.

Discussion:  Clerk Dick asked the board to release an outstanding special assessment on a property that was being sold.  The special assessment was put against the property because of an outstanding bill owed to the village in the amount of $500.00.  The special assessment was not put against the current sellers but against the previous owners.  The closing for the property is scheduled for April 25, 2022.  The board agreed to release the Special Assessment but if it couldn't be released by the 25th, the sellers and buyers could split the cost of the assessment.

Discussion:  The board and Jeff Edmondson discussed what would be needed for the community cleanup.  They agreed upon six dumpsters.  Jeff asked if Vance Harpham could be paid $100.00 to monitor the dumpsters, as he has in the years past.

Discussion:  Clerk Dick explained to the board the Concerned Citizen Action Request.  The board, all in agreement, stated that this situation is for the Sheriff's Department to handle and asked Clerk Dick to tell the resident that he/she needed to call.

Discussion:  Clerk Dick reported to the board several utility deposit refunds that could not be given to past residents because of no forwarding addresses.  Chair Kroos asked that Clerk Dick talk to the State Attorney General about listing the utility deposits in the state's unclaimed property division.

Discussion:  Clerk Dick asked the board to open a checking account for the Kenesaw Horse Arena.  She explained to the board that all membership fees and any fees collected for events would go directly into this account.  Jeff Edmondson conveyed to the board that him and Clerk Dick sent out a letter to ask for donations from businesses for banners to put up at the horse arena and that these donations would be put into this new account.

Discussion:  Clerk Dick explained to the board that two accounts the village has at Adams County Bank have not been accessed or used for many years.  She asked if she could close these two accounts and put the balances into the operating account.