December 13, 2022 at 8:00 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Chairperson Pro Tempor Call Meeting to Order:
Discussion:
Chair Kroos called the meeting to order at 8:03 p.m. In attendance: Assistant Chair Knuth, Trustee Uden and Trustee Higel. Others present: Village Superintendent- Casey Hughes, Village Clerk/Treasurer- Shelley Dick, Kenesaw Village Planning & Zoning - Henry Wilson, Village Attorney - Shon Lieske, Adams County Planning & Zoning - Judy Mignery, Residents - Dustin Mayfield, Taylor Jacobitz
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2) Roll Call-Quorum Established:
Discussion:
Clerk Dick called Roll Call to establish a quorum: Chair Kroos, Trustee Higel, Trustee Uden and Asst. Chair Knuth were present to form the quorum. Trustee Ehly attended the meeting at 8:08 p.m.
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3) Review - Approve/Deny: Minutes of the Regular Meeting - November 8, 2022
Action(s):
No Action(s) have been added to this Agenda Item.
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4) Review - Approve/Deny: Expenditures for November 2022 as presented by Clerk Dick
Action(s):
No Action(s) have been added to this Agenda Item.
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5) Review - Approve/Deny: Treasurer's Report for November 2022 as presented by Clerk Dick
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Standing Committee Reports:
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6)a) Street/Drainways: (Lawney Knuth)
Discussion:
Nothing to Report
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6)b) Structures & Content/Fire: (Teresa Uden)
Discussion:
Nothing to Report
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6)c) Water/Waste: (Jeff Higel)
Discussion:
Nothing to Report
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6)d) Human Resources: (Ronda Ehly)
Discussion:
Nothing to Report
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7) Special Committee Reports:
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7)a) Safety Committee: (Sarah Kroos, Casey Hughes, Shelley Dick, Teresa Uden)
Discussion:
Nothing to Report
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7)b) Health & Sanitation Committee: (Sarah Kroos, Jeff Higel, JR Pulver)
Discussion:
Nothing to Report
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8) UNFINISHED BUSINESS
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8)a) Discussion- Approve/Deny: Highway-Rail Closure Agreement Proposed Ordinance for Closure of Railroad Crossing located on Constitution Rd.
Action(s):
No Action(s) have been added to this Agenda Item.
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8)b) Discussion - Approve/Deny: Grant Writers Suggestions
Discussion:
Clerk Dick informed the board that we were waiting until the beginning of the year to hear back from BlueSky Ink Services. Tabled.
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8)c) Discussion - Approve/Deny: ADA Pitbull Mixes at 200 4th Ave
Discussion:
Clerk Dick provided the board with the information she was given about another dog the family had licensed as an ADA Emotional Support Animal in November after receiving the letter to remove one of the non-ADA dogs until the Village Attorney gets back to the board on how to proceed, which the residence now has two. The board discussed with Shon Lieske, Village Attorney, information about ADA Emotional Support dogs from the US Department of Justice Civil Rights Division about how Emotional Support Dogs are not considered service animals through the ADA. Clerk Dick received a phone call from a resident about one of the ADA Emotional Support dogs who was chasing, barking and growling at his children. The board decided to deem this dog a potentially dangerous dog. Shon advised the board to request the dog owners to remove two of the three dogs because one is now deemed as a potentially dangerous dog and both of the others are either an American Bully, Pitbull or a mix of both and the village ordinance only allows one of these breeds per household.
Action(s):
No Action(s) have been added to this Agenda Item.
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8)d) Discussion - Approve/Deny: Proposed Amended Ordinance 550-2022 for Fences or Screen Walls Original Ordinance No.183
Action(s):
No Action(s) have been added to this Agenda Item.
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8)e) Discussion - Approve/Deny: 214 N. Smith Ave
Discussion:
Casey Hughes, Village Superintendent, updated the board about his discussion with the Nebraska State Fire Marshal. Casey said that the NSFM told the owner he would have to remove the fuel tanks and used oil tank that are currently underground. He also discussed with the board about future possible building permits for demolition and/or new construction. Tabled.
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9) Adjourn: Sine-Die
Action(s):
No Action(s) have been added to this Agenda Item.
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10) Procedural: Read Election Results/Lawney Knuth and Jeff Higel - Oath of Office
Discussion:
Clerk Dick informed the board that Lawney Knuth and Jeff Higel each had won the election for the two positions on the Village of Kenesaw Board of Trustees. Lawney and Jeff both took the Village of Kenesaw Board of Trustees Oath of Office.
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11) Board Re-Organization - Approve/Deny: Appointment of Chairperson for 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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12) Chairperson Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 8:47 p.m.
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13) Chairperson Appointment of Positions:
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13)a) Appointment: 2023 Vice-Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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13)b) Re-Appointment: Casey Hughes as 2023 Village Superintendent
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13)c) Re-Appointment: Shelley Dick as 2023 Clerk/Treasurer
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13)d) Re-Appointment: Glen Kuehn as 2023 Assistant Village Superintendent
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13)e) Re-Appointment: Audra Kasl as 2023 Deputy Clerk
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13)f) Re-Appointment: Shon Liekse as 2023 Village Attorney
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13)g) Re-Appointment: Jeff Palik as 2023 Street Superintendent/Village Engineer
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13)h) Re-Appointment: Henry Wilson as 2023 Adams County Planning & Zoning Representative for Kenesaw
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13)i) Appointment: 2023 Safety Committee (equal number of representatives from Board and Staff)
Discussion:
The 2023 Safety Committee will consist of Lawney Knuth, Teresa Uden, Casey Hughes and Shelley Dick.
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13)j) Appointment: 2023 Health & Sanitation Committee (Chairperson and nomination request of two community members)
Discussion:
The 2023 Health and Sanitation Committee will consist of Lawney Knuth and two residents who accept the position.
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13)k) Appointment: 2023 Standing Committees -- Streets/Drainways; Structures & Content; Water/Wastewater and Public Relations/Human Resources.
Discussion:
Streets & Drainways - Trustee Sarah Kroos, Structures & Content - Trustee Teresa Uden, Water & Wastewater - Trustee Jeff Higel, Public Relations & Human Resources - Trustee Ronda Ehly
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14) Board Approval: Appointment of Positions by Board Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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15) NEW BUSINESS
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15)a) Discussion: KVFD Chief Bockstadter - KVFD & EMS Issues
Discussion:
Brandon Bockstadter, KVFD Fire Chief, first addressed the board with concerns about the Fire Department assisting with calls that are outside of the KVFD mutual aid district. He discussed with the board what would happen if they responded to a call outside of their mutual aid district and who has the power to make the decision to take the call if the officers of the department are not available. The board asked Clerk Dick to check into this for Brandon and let them know what could or needs to be done. Brandon also spoke with the board about concerns and frustrations the ambulance/EMT's have had with Hastings ambulance not taking the Premier Estates calls. He explained to the board that it was hard for them to keep EMT's because they are all volunteers and when they get a lot of non-emergency calls or transport calls it takes a toll on the EMT's. He spoke with Shon, the Village Attorney, and the board about the possibility of charging not the patient but Premier Estates for non-emergency or transport calls. Trustee Ehly told Brandon she would speak with a few people that should know the answer to his questions and that she would get back to him after she found out the answers. Assistant Chair Kroos asked Clerk Dick to ask the Adams County Clerk if she had a copy of the EMS/Ambulance agreement between Hastings and Kenesaw or who to get ahold of to get a copy, because none of the board members nor Clerk Dick had ever seen one.
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15)b) Discussion - Approve/Deny: BLW Subdivision Application - Judy Mignery Adams County Planning & Zoning
Discussion:
Judy Mignery, Adams County Planning & Zoning, read into record the BLW Subdivision Application for a replat of Lot 1 Estey Acres and Lots 5, 6 and 7 of KCDC Subdivision. Clerk Dick informed the board that she had just received the CRA Committee's resolutions for the amendment to the KCDC Project on the morning of the meeting, which did not leave enough time to have a public hearing for the amendment. Judy also explained to the board that receiving the resolutions on the day of the meeting didn't give the village attorney or the public enough time to look over the CRA's resolutions. Shon Lieske, the Village Attorney, stated he would need more time to look over the resolutions to make sure they were in the best interest of the village and Clerk Dick would need to form a resolution for the Village of Kenesaw to accept the amendment resolutions. Tabled.
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15)c) Discussion - Approve/Deny: One-Percent (1%) increase to the Restricted Funds Authority for the 2022-2023 Budget (this should have been voted on in September during a Regular Meeting per Joe Stumpff, AMGL & State Auditor)
Discussion:
Clerk Dick explained to the board that the 1% increase to the Restricted Funds Authority for the 2022-2023 Budget should have been put to a vote in the regular meeting on September 13th, 2022.
Action(s):
No Action(s) have been added to this Agenda Item.
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15)d) Review - Approve/Deny: Proposed Resolution 207-2022 for sale of village personal property
Action(s):
No Action(s) have been added to this Agenda Item.
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15)e) Review - Approve/Deny: Proposed Resolution No. 208-2022 for establishing a policy for the payment of payroll and associated expenses prior to the approval of claims by the village board.
Action(s):
No Action(s) have been added to this Agenda Item.
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15)f) Review - Approve/Deny: Proposed Ordinance No. 551-2022 for Dates of Dog License Late, Dog License First Notice and Dog License Final Notice.
Action(s):
No Action(s) have been added to this Agenda Item.
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15)g) Review - Approve/Deny: Proposed Resolution No. 209-2022 for Annual Dog License Late Fee, First Notice Fee and Final Notice Fee.
Action(s):
No Action(s) have been added to this Agenda Item.
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15)h) Review - Approve/Deny: Olsson - Water Main Project Change Order No. 1
Discussion:
Casey Hughes, Village Superintendent, spoke with the board about his concerns about some of the changes in the Water Main Project change order. He stated he wanted to speak with the engineer about his concerns before the change order was signed. Tabled.
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15)i) Review - Approve/Deny: 2022 Ambulance Run Bonuses
Action(s):
No Action(s) have been added to this Agenda Item.
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16) OTHER BUSINESS:
Discussion:
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17) Adjourn to Executive Session at 10:29 p.m.: Staff Year-End Bonus
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18) Adjourn to Regular Session at 10:48 p.m.
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19) Action from Executive Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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20) Adjournment: Next Meeting: January 10th, 2023 at 8:00 p.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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