August 8, 2023 at 7:30 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Roll Call-Quorum Established:
Discussion:
Clerk Dick called Roll Call to establish a quorum: Trustee Higel, Trustee Ehly, Asst. Chair Kroos, Chair Knuth and Trustee Uden were present to form the quorum. Others present: Village Superintendent- Casey Hughes, Village Clerk/Treasurer- Shelley Dick, Village Attorney- Shon Lieske, Village Planning & Zoning Rep- Henry Wilson, KVFD Fire Chief- Brandon Bockstadter, KVFD Rural- Marlin Kimle, SCEDD- Josh Young, Olsson- Brian Fredrichson, Residents- Tonya Hanson and Ashley Spawn.
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2) Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 7:32 p.m.
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3) The Open Meetings Act is in the back of the room for anyone to read or refer to.
Discussion:
Compliance with the open meeting act was verified.
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4) Pledge of Allegiance
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5) Review - Approve/Deny: Minutes of the Regular Meeting on July 11th, 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review - Approve/Deny: Claims & Expenses for July 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Review - Approve/Deny: Treasurer's Report for July 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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8) Standing Committee Reports:
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9) Special Committee Reports:
Health & Sanitation- Possible Condemnation of Two Separate Properties
Action(s):
No Action(s) have been added to this Agenda Item.
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10) OPEN PUBLIC HEARING at 7:45 p.m.: Acquisition of Real Estate Property 403.00-Lot 8 Kenesaw Village Original Town by the Village of Kenesaw owned by Kari and Troy Legg
Discussion:
No Public Comment.
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10)a) CLOSE PUBLIC HEARING:
Action(s):
No Action(s) have been added to this Agenda Item.
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10)b) Discussion - Approve/Deny: Resolution No. 217-2023 for the Acquisition of Real Estate by the Village of Kenesaw
Action(s):
No Action(s) have been added to this Agenda Item.
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11) Clerk Report:
Discussion:
Clerk Dick informed the board that the new owner of 200 N Brooks Ave still has not filled out the Utility Application nor has paid last month's utility bill and has not picked up the certified letter sent with the utility application that the board requested Clerk Dick to do at last month's meeting. Also, she asked if the board would be interested in doing a Fall Clean-Up along with the Spring Clean-Up. The board thought that was an excellent idea and Asst. Chair Kroos asked Clerk Dick to talk with Goodwill, to see if they could coordinate with our Fall Clean-Up.
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12) PUBLIC COMMENT ON AGENDA ITEMS ONLY:
Discussion:
No public comments were made on any agenda items.
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13) UNFINISHED BUSINESS
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13)a) Discussion - Approve/Deny: Possibly Implement a Local Sales Tax to Fund Needed Village Projects ie. Infrastructure, Streets, New Swimming Pool, New Community Park
Discussion:
Clerk Dick informed the board that she was waiting for the Adams County Treasurer to give her the figures for Motor Vehicle Tax. Tabled.
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13)b) Discussion - Approve/Deny: Invest a portion of Village Funds into CD(s) and/or Money Market Account
Discussion:
The board is waiting on the 2023-2024 FY Budget to be finished before deciding on investing into CD's and/or Money Market accounts. Tabled.
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13)c) Discussion - Approve/Deny: New Office Building
Discussion:
Nothing new to report. Tabled.
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13)d) Discussion - Approve/Deny: Olsson Drainage Analysis Proposal
Discussion:
Brian Fredrichson, Olsson, discussed with the board what Olsson would do to do a drainage survey of just a portion of the village. The board decided not to do the drainage survey at this time. No action was taken.
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13)e) Discussion - Approve/Deny: Nuisance Abatement Program - Rescind Declared Nuisances
Discussion:
Josh Young, SCEDD-Village Nuisance Officer, showed the board pictures of all of the Nuisance Properties that he would like recinded.
Action(s):
No Action(s) have been added to this Agenda Item.
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13)f) Discussion - Approve/Deny: Nuisance Abatement Program - Postponement Requests
Discussion:
Josh, SCEDD-Village Nuisance Officer, showed the board pictures of properties that were either on a Postponement Request or he thought should be on Administrative hold. There were no new Postponement Requests so no action was taken.
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13)g) Discussion - Approve/Deny: Nuisance Abatement Program - Next Steps
Discussion:
Josh, SCEDD-Village Nuisance Officer, showed the board pictures of Nuisance Properties that needed the next abatement steps. He provided the board with a bid from a contractor willing to do the clean-up process in the Nuisance Abatement Procedures.
Action(s):
No Action(s) have been added to this Agenda Item.
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14) NEW BUSINESS
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14)a) Discussion - Approve/Deny: Adams County Transport Agreement
Discussion:
Brandon Bockstadter and Marlin Kimle, KVFD, explained the New EMS Transport Agreement to the board and their concerns with this EMS Transport Agreement. Brandon told the board that they had spoken with another ambulance service and received feedback that this service could handle KVFD ambulance transports. The board, Brandon and Marlin agreed that this New EMS Transport Agreement was not in the best interest of the village and KVFD at this time.
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14)b) Discussion - Approve/Deny: Andrew and Ashley Spawn - Chicken Permit and Goats
Discussion:
Shon Lieske, Village Attorney, clarified to Ashley Spawn, a resident, what the difference between a zoned lot and a parcel lot was. Shon explained that they were only allowed to have six (6) chickens on their property. Ashley asked if her three (3) goats could be grandfathered in. Shon explained to her that Ordinance No. 561-2023 did not have a grandfather clause in it but she could ask for a variance. He stated that her letter could suffice as a variance to Ordinance No. 561-2023. Asst. Chair Kroos told Ashley that the reason this ordinance was put into effect was to keep livestock out of the village and if they made an exception for one person, then everyone would want an exception. The board told Ashley that they would need to have a public meeting for their variance to keep the three (3) goats within the village limits. Tabled
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14)c) Discussion - Approve/Deny: Concerned Citizen Action Request (2)
Discussion:
The board discussed with Shon Lieske, Village Attorney, what options these two Concerned Citizen Action Requests had. Shon let the board know that he would send letters to each individual the concerns were about. He also asked Clerk Dick to forward him any documentation she had on each individual.
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14)d) Discussion - Approve/Deny: Armour Coat Proposals
Action(s):
No Action(s) have been added to this Agenda Item.
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14)e) Discussion - Approve Deny: 301 S Forbes Ave - Water Main Project
Discussion:
Casey Hughes, Village Superintendent, told the board about 301 S Forbes being left out of the Water Main Project because the residence was not on the construction drawings and was without water for an extended period of time while the construction crew hooked the residence back up to the new water system. He asked that the residents receive a credit on their Utility Bill for this mistake.
Action(s):
No Action(s) have been added to this Agenda Item.
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14)f) Discussion - Approve/Deny: Removal of tree(s) on corner of Smith and Spruce
Discussion:
Casey, Village Superintendent, spoke with the board about a few trees on the corner of Smith and Spruce that he suggested being removed because of the possibility of the roots compromising the new system. He told the board that they had to dig out a massive amount of roots for the new system from these trees and the trees may or may not die because of the roots that were cut.
Action(s):
No Action(s) have been added to this Agenda Item.
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14)g) Discussion - Approve/Deny: Maintain S Railroad Street in Front of Two Farthest West Metal Buildings
Discussion:
Casey, Village Superintendent, asked the board if he could purchase crushed concrete and gravel to maintain the road to the south of 411 S Railroad to 421 S Railroad. Tonya Hansen, owner of the two properties, told the board that the road has been neglected for many years.
Action(s):
No Action(s) have been added to this Agenda Item.
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14)h) Discussion - Approve/Deny: Possibly have a Community Needs Assessment Survey (CNAS) done on the Village of Kenesaw
Discussion:
Josh Young, SCEDD, spoke with the board about doing a Community Needs Assessment Survey (CNAS) done in the village. He explained that a CNAS could give the board more of an idea of what the needs and wants are of the village residents and business owners. The results of a CNAS are also a great tool to use when applying for grants to help fund the needs and wants of the village, residents and business owners. He also suggested coinciding the CNAS with a Housing Study. Tabled.
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14)i) Discussion - Approve/Deny: Clerk Dick to attend the CDBG Grant Training from October 3rd - 6th, 2023
Discussion:
Clerk Dick explained to the board that she will have to be certified by the Department of Economic Development to administer CDBG grants that are funded or will be funded to the village from the State of Nebraska.
Action(s):
No Action(s) have been added to this Agenda Item.
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14)j) Discussion - Approve/Deny: Board of Trustees Stipends
Action(s):
No Action(s) have been added to this Agenda Item.
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14)k) Discussion - Approve/Deny: KVFD Stipends
Action(s):
No Action(s) have been added to this Agenda Item.
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14)l) Discussion - Review/Deny: Employee Holidays
Discussion:
The board chose to discuss Employee Holidays during the Executive Session at the end of the September 12th meeting. Tabled.
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14)m) Discussion - Approve/Deny: Employee Insurance Stipends
Discussion:
The board chose to discuss Employee Insurance Stipends during the Executive Session at the end of the September 12th meeting. Tabled.
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14)n) Discussion - Approve/Deny: Short-Term Disability for Employees
Discussion:
The board chose to discuss Employee Short-Term Disability during the Executive Session at the end of the September 12th meeting. Tabled.
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15) Adjourn to Executive Session: Human Resources
Action(s):
No Action(s) have been added to this Agenda Item.
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16) Adjourn to Regular Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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17) Action from Executive Session:
Discussion:
No action from Executive Session.
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18) Adjournment:
Next Meeting: Tuesday, September 12th, 2023 at 7:30 p.m. in the KVFD Hall
Action(s):
No Action(s) have been added to this Agenda Item.
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