September 12, 2023 at 7:30 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Roll Call-Quorum Established:
Discussion:
Clerk Dick called Roll Call to establish a quorum: Trustee Higel, Trustee Ehly, Chair Knuth and Trustee Uden were present to form the quorum. Asst. Chair Kroos arrived at 8:44 p.m. Others present: Village Superintendent- Casey Hughes, Village Clerk/Treasurer- Shelley Dick, Village Attorney- Shon Lieske, Village Planning & Zoning Rep- Henry Wilson, SCEDD- Josh Young, Adams County Planning & Zoning- Judy Migney, Residents- Dale Fearnot, James Kindig, Andrew and Ashley Spawn.
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2) Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 7:31 p.m.
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3) The Open Meetings Act is in the back of the room for anyone to read or refer to.
Discussion:
Compliance with the open meeting act was verified.
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4) Pledge of Allegiance
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5) Review - Approve/Deny: Minutes of the Regular Meeting on August 8th, 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review - Approve/Deny: Claims & Expenses for August 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Review - Approve/Deny: Treasurer's Report for August 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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8) Standing Committee Reports:
Discussion:
Nothing to report.
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9) Special Board Reports:
Discussion:
Nothing to report.
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10) OPEN PUBLIC HEARING at 7:45 p.m.: Add a Variance to Ordinance No.561-2023 which would permit a resident to have two (2) goats within Village Limits.
Discussion:
James Kindig, a resident, asked if this particular variance was approved by the board does that mean in the future anyone could ask for a variance for livestock animals. The board explained that the only reason these specific residents would possibly get a variance to Ordinance No. 561-2023 is because these residents already had possession of the goats on their property when this ordinance was passed on July 11th, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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10)a) Close Public Hearing: (note time)
Action(s):
No Action(s) have been added to this Agenda Item.
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10)b) Discussion - Approve/Deny: Variance to Ordinance No. 561-2023 to have three (3) goats within Village Limits
Action(s):
No Action(s) have been added to this Agenda Item.
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11) Clerk Report:
Discussion:
Clerk Dick updated the board about the water meter at the Kenesaw Public School's football field being broken all of 2022, so they were not charged for water on this meter for all of 2022.
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12) PUBLIC COMMENT: (Public Comment can be on Agenda Items Only)
Discussion:
No public comment.
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13) UNFINISHED BUSINESS
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13)a) Discussion - Approve/Deny: Rescind declared Nuisance resolutions on properties that have been brought into compliance with the Village's Nuisance Ordinance
Action(s):
No Action(s) have been added to this Agenda Item.
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13)b) Discussion - Approve/Deny: Discuss next steps in moving forward with abatement
Discussion:
Josh, SCEDD-Kenesaw Nuisance Officer, explained to the board that the remaining nuisance properties were making an effort to get properties brought into code. He asked the board to give the property owners until the next board meeting to finish bringing their properties up to code before abatement is put into action. Tabled.
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13)c) Discussion - Approve/Deny: SCEDD do a Community Needs Assessment Survey (CNAS) for the Village of Kenesaw
Discussion:
Trustee Ehly expressed his concern about doing the Community Needs Assessment Survey (CNAS) too soon and the viability of it runs out before it can be used for grant possibilities. Josh Young, SCEDD, explained the importance of doing a CNAS and asked Clerk Dick to have Sharon Hueftle, SCEDD, come to the next board meeting to explain CNAS in more detail. Tabled.
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13)d) Discussion - Approve/Deny: Invest a portion of Village Funds into CD(s) and/or Money Market Account
Action(s):
No Action(s) have been added to this Agenda Item.
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13)e) Discussion - Approve/Deny: New Office/Community Center
Discussion:
Tabled.
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13)e)1. Review: Appraisal for 300 N Smith Ave
Discussion:
Clerk Dick explained to the board that the commercial appraisal was finally finished for 300 S Smith Ave.
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14) NEW BUSINESS
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14)a) Discussion - Approve/Deny: Interlocal Agreement with Adams County Planning & Zoning - Judy Mignery
Action(s):
No Action(s) have been added to this Agenda Item.
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14)b) Discussion - Approve/Deny: Accept a One-Percent (1%) increase to the Restricted Funds Authority for the 2023-2024 Fiscal Year
Action(s):
No Action(s) have been added to this Agenda Item.
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14)c) Review -Approve/Deny: Adopt the budget statement for the 2023-2024 Fiscal Year by Resolution No. 219-2023
Action(s):
No Action(s) have been added to this Agenda Item.
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14)d) Review - Approve/Deny: Accept 2023-2024 Tax Levy Request by Resolution No. 220-2023
Action(s):
No Action(s) have been added to this Agenda Item.
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14)e) Review - Approve/Deny: Proposed Resolution No. 221-2023 for the Signing of the Municipal Annual Certification of Program Compliance 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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14)f) Review - Approve/Deny: Water Main Project Certificate of Payment #3 to Elsbury Construction for the amount of $55,122.15
Action(s):
No Action(s) have been added to this Agenda Item.
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14)g) Review - Approve/Deny: AMGL CPA's & Advisors to perform the 2022-2023 Fiscal Year Audit
Action(s):
No Action(s) have been added to this Agenda Item.
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14)h) Discussion: Concerned Citizen Action Request(s)
Discussion:
The board spoke with Shon Lieske, the Village attorney, about the concerned citizen requests submitted. He explained to the board that he thought that he should file a complaint in Adams County Court against the situation at hand.
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14)i) Discussion - Approve/Deny: Possibly deem a Boxer located at 302 S Denison Ave a Dangerous Dog
Discussion:
Shon Lieske, the Village Attorney, spoke with the board about deeming the boxer a dangerous dog because of a child being bitten and had to receive medical treatment. Shon will give the dog owner 30 days to comply with the Dangerous Dog Ordinances.
Action(s):
No Action(s) have been added to this Agenda Item.
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14)j) Discussion - Approve/Deny: Purchase Gravel to Maintain Alleys
Action(s):
No Action(s) have been added to this Agenda Item.
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14)k) Discussion - Approve/Deny: Lift Station Repairs
Discussion:
Casey Hughes, Village Superintendent, asked the board if he could update the flowmeter for the lagoon because it is over 20 years old and it is not consistent. He also asked for a new door for the lift station.
Action(s):
No Action(s) have been added to this Agenda Item.
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14)l) Discussion - Approve/Deny: Tree Removal at 115 E Elm St
Action(s):
No Action(s) have been added to this Agenda Item.
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14)m) DIscussion - Approve/Deny: Donation to Ted Stade for use of his Dump Trailer
Action(s):
No Action(s) have been added to this Agenda Item.
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14)n) Discussion - Approve/Deny: Sell Brother Colored Printer and Four Unused Toner Cartridges
Action(s):
No Action(s) have been added to this Agenda Item.
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14)o) Discussion - Approve/Deny: Fall Clean-Up dates
Action(s):
No Action(s) have been added to this Agenda Item.
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15) Adjourn to Executive Session: Employee Wages & Benefits
Action(s):
No Action(s) have been added to this Agenda Item.
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16) Adjourn to Regular Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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17) Action from Executive Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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18) Adjournment: Next Meeting: Tuesday, September 20th, 2023 at 7:00 p.m. in the KVFD Hall for a Special Meeting regarding Insurance for the Municipality
Action(s):
No Action(s) have been added to this Agenda Item.
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