November 14, 2023 at 7:30 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Roll Call-Quorum Established:
Discussion:
Clerk Dick called Roll Call to establish a quorum: Trustee Higel, Trustee Ehly, Asst. Chair Kroos and Chair Knuth were present to form the quorum. Trustee Uden was absent. Others present: Village Superintendent- Casey Hughes, Village Clerk/Treasurer- Shelley Dick, SCEDD- Josh Young, W Design- Steve Wolford, Sweet Rae's Coffee & Confections- Kris Johnson, Village Planning & Zoning Rep- Henry Wilson, KCDC- Angela Keiser, Residents- Travis and Stephanie Binderup.
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2) Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 7:30 p.m.
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3) The Open Meetings Act is in the back of the room for anyone to read or refer to.
Discussion:
Compliance with the open meeting act was verified.
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4) Pledge of Allegiance
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5) Review - Approve/Deny: Minutes of the Regular Meeting on October 10th, 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review - Approve/Deny: Claims & Expenses for October 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Review - Approve/Deny: Treasurer's Report for October 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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8) Standing Committee Reports:
Discussion:
Nothing to Report.
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9) Special Board Reports:
Discussion:
Nothing to Report.
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10) Clerk Report:
Discussion:
Clerk Dick asked for the board's suggestions about residents for the CNAS Committee. She informed the board of a complaint about the junk strewn out in the yard at 202 S Denison Ave.
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11) PUBLIC COMMENT:
Discussion:
Steve Wolford, W Design, gave the board the Inspection and Investigative Report of the Kenesaw Auditorium Building.
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12) UNFINISHED BUSINESS
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12)a) Discussion - Approve/Deny: Nuisance Abatement Program - Rescind Declared Nuisances
Action(s):
No Action(s) have been added to this Agenda Item.
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12)b) Discussion - Approve/Deny: Nuisance Abatement Program - Next Steps
Discussion:
No Action Needed.
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12)c) Review - Approve/Deny: Proposed Resolution No. 222-2023 for Personnel Manual Changes
Action(s):
No Action(s) have been added to this Agenda Item.
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12)d) Discussion - Approve/Deny: Next Asphalt Overlay Project
Discussion:
Tabled.
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12)e) Discussion - Approve/Deny: New Office
Discussion:
Tabled.
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13) NEW BUSINESS
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13)a) Discussion: Upkeep of Certain Lots on Estey St
Discussion:
Travis and Stephanie Binderup, residents that live on Esty St., spoke to the board about their concerns with 702 N Esty St. They stated that this empty lot has debris piled on it, it is covered in noxious weeds and the grading for the lot is not done right. They informed the board about the rain runoff that goes through their property and they have spent a lot of time on their yard to make it enjoyable for them. They said that a few of the other homes on the east side of Esty St. are not taking care of their part of the drainway behind their homes, causing the storm water to divert to locations it is not supposed to be. The board asked Clerk Dick to write a letter to KCDC informing them of the nuisances that need to be taken care of.
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13)b) Discussion: Coffee Shop - Kris Johnson
Discussion:
Kris Johnson, owner of Sweet Rae's Coffee & Confections, informed the board of him and his wife's new business they are opening in Kenesaw that hopefully will be up and going by January. He informed the board that there would be a drive-thru window and the customers would exit through the alley. Chair Knuth suggested that either a yield sign or a stop sign be put at the end of the alley where it meets W Kenesaw Blvd. The board also expressed their appreciativeness to Kris for opening up a new business in our community.
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13)c) Discussion - Approve/Deny: Street Maintenance
Discussion:
Casey Hughes, Utilities and Maintenance Superintendent, asked the board to spend some of the budgeted Street Repair & Maintenance money for crack filling.
Action(s):
No Action(s) have been added to this Agenda Item.
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13)d) Review - Approve/Deny: Olsson Agreement for Professional Services for 2024
Action(s):
No Action(s) have been added to this Agenda Item.
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13)e) Review - Approve/Deny: Year-End Certification of City Street Superintendent for Determining Incentive Payment in Calendar Year 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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13)f) Review - Approve/Deny: Proposed Resolution No. 223-2023 for Year-End Certification of City Street Superintendent 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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13)g) Discussion - Approve/Deny: Paying Lifeline/Fyr-Tek for Chassis of New Ambulance
Discussion:
Trustee Ehly explained to the board that Lifeline had emailed Fyr-Tek about being paid for the village's new ambulance chassis until they begin to see inventory levels drop to a comfortable level or until they are able to increase production capacities.
Action(s):
No Action(s) have been added to this Agenda Item.
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13)h) Discussion - Approve/Deny: New Backhoe for Utility & Maintenance Dept.
Action(s):
No Action(s) have been added to this Agenda Item.
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13)i) Discussion - Approve/Deny: New Meter Read System
Discussion:
Clerk Dick and Casey Hughes, Utilities & Maintenance Superintendent, explained to the board that the current meter reading system is not working well and is being phased out.
Action(s):
No Action(s) have been added to this Agenda Item.
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13)j) Discussion - Approve/Deny: Past Due Utility Bills
Discussion:
Clerk Dick presented the board with copies of past due utility bills that exceed two months.
Action(s):
No Action(s) have been added to this Agenda Item.
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13)k) Review - Approve/Deny: Bids for 1983 Ford F152 1/2ton Pickup
Action(s):
No Action(s) have been added to this Agenda Item.
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13)l) Discussion: KVFD Appreciation Dinner
Discussion:
Clerk Dick asked the board for suggestions for the annual KVFD Appreciation Dinner held in March. Trustee Ehly stated that he had a couple of caterers that he knew that had excellent food. He said he would take to the caterers and bring information back to the board.
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14) Adjourn to Executive Session: Human Resources
Action(s):
No Action(s) have been added to this Agenda Item.
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15) Adjourn to Regular Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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16) Action from Executive Session:
Discussion:
No action was taken during the Executive Session.
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17) Adjournment:
Next Meeting: Tuesday, December 12th, 2023 at 7:30 p.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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