December 12, 2023 at 7:30 PM - Village of Kenesaw - Board of Trustees Meeting
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1) Roll Call-Quorum Established:
Discussion:
Clerk Dick called Roll Call to establish a quorum: Trustee Higel, Trustee Ehly, Asst. Chair Kroos, Chair Knuth and Trustee Uden were present to form the quorum. Others present: Village Superintendent-Casey Hughes, Village Clerk/Treasurer-Shelley Dick, Village Planning & Zoning Rep-Henry Wilson, Adams County Planning & Zoning-Judy Mignery, W Design-Steve Wolford, Little Blue NRD-Scott Nelson, JEO-Mike Placke, KCDC-Angela Keiser and KCDC-Neel Keiser.
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2) Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 7:30 p.m.
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3) The Open Meetings Act is in the back of the room for anyone to read or refer to.
Discussion:
Compliance with the open meeting act was verified.
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4) Pledge of Allegiance
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5) Review - Approve/Deny: Minutes of the Regular Meeting on November 14th, 2023
Action(s):
No Action(s) have been added to this Agenda Item.
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6) Review - Approve/Deny: Claims & Expenses for November 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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7) Review - Approve/Deny: Treasurer's Report for November 2023 as presented
Action(s):
No Action(s) have been added to this Agenda Item.
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8) Standing Committee Reports:
Discussion:
Nothing to report.
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9) Special Board Reports:
Discussion:
Nothing to report.
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10) Clerk Report:
Discussion:
Clerk Dick asked the board when they would like to have the Town Hall Meeting to speak to the community about the possible implementation of a local Sales Tax. She also spoke with the board about a donation given by Van Kirk Contracting to the village for using the tree dump. She informed the board of an email she received from a resident on LaRae St. about the No Parking sign on the dead end and the street curbs reportedly being damaged by the Maintenance Department. She told them what she emailed back to the resident. Last, she explained to the board that if she sent past due utility accounts for collection, then they could no longer charge the accounts fees anymore. The board asked Clerk Dick to put this situation on the next meeting's agenda.
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11) OPEN PUBLIC HEARING AT 7:40 P.M.: Amend Kenesaw Comprehensive Plan and Rezone Lot 8, Block 1, Village of Kenesaw from R-2 (Urban Residential District) to C-2 (General Commercial District) and update the map.
Discussion:
Chair Knuth opened the Public Hearing at 7:43 p.m.
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11)a) PUBLIC COMMENTS:
Discussion:
Judy Mignery, Adams County Planning and Zoning, read the director's comments on record. There were no public comments.
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11)b) Close Public Hearing: (NO EARLIER THAN 7:45 P.M.)
Discussion:
Chair Knuth closed the Public Hearing at 7:47 p.m.
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11)c) Discussion - Approve/Deny: Proposed Ordinance No. 562-2023 for Rezoning Lot 8, Block 1 of the Village of Kenesaw from Urban Residential District to General Commercial District
Action(s):
No Action(s) have been added to this Agenda Item.
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12) PUBLIC COMMENT ON AGENDA ITEMS:
Discussion:
No Public Comment
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13) UNFINISHED BUSINESS
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13)a) Discussion - Approve/Deny: Nuisance Abatement Program - Rescind Declared Nuisances
Discussion:
The board was shown pictures of what the nuisance property 2023-KEN-1030 looked like as of December 11th, 2023. Tabled.
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13)b) Discussion - Approve/Deny: Next Asphalt Overlay Project
Discussion:
Tabled.
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13)c) Discussion - Approve/Deny: KVFD Appreciation Dinner
Discussion:
Trustee Ehly is still waiting for quotes. Tabled.
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13)d) Discussion - Approve/Deny: New Office
Discussion:
Tabled.
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14) Adjourn: Sine-Die
Discussion:
Adjourned to Sine-Die at 7:55 p.m.
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15) Board Re-Organization - Approve/Deny: Appointment of Chairperson for 2024
Action(s):
No Action(s) have been added to this Agenda Item.
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16) Chairperson Call Meeting to Order:
Discussion:
Chair Knuth called the meeting to order at 8:03 p.m.
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17) Chairperson Appointment of Positions:
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17)a) Appointment: 2024 Vice-Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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17)b) Re-Appointment: Casey Hughes as 2024 Village Superintendent
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17)c) Re-Appointment: Shelley Dick as 2024 Clerk/Treasurer
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17)d) Re-Appointment: Glen Kuehn as 2024 Assistant Village Superintendent
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17)e) Re-Appointment: Shon Lieske as 2024 Village Attorney
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17)f) Re-Appointment: Jeff Palik as 2024 Street Superintendent/Village Engineer
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17)g) Re-Appointment: Henry Wilson as 2024 Adams County Planning & Zoning Representative for Kenesaw
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17)h) Appointment: 2024 Safety Committee (equal number of representatives from Board and Staff)
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17)i) Appointment: 2024 Health & Sanitation Committee (Chairperson and nomination request of two community members)
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17)j) Appointment: 2024 Standing Committees -- Streets/Drainways; Structures & Content; Water/Wastewater and Public Relations/Human Resources.
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18) Board Approval: Appointment of Positions by Board Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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19) NEW BUSINESS
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19)a) Discussion: Figgins Construction Warranty for N Smith Ave Amor Coating
Discussion:
Clint Baker, Figgins Construction Owner, approached the board about the Armor Coating overlay their company did on N Smith Ave. They stated that they were not sure what happened, but the street would be fixed in the spring at no cost to the village.
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19)b) Discussion - 32 Mile Creek Watershed Update by Scott Nielsen & JEO
Discussion:
Scott Nelson, Little Blue NRD, and Mike Placke, JEO, gave the board an update on the 32-mile creek watershed study. Mike stated that the first phase of the study should be done in May 2025. The second phase would take 1–2 years to complete, and then the third phase is construction. He also informed the board that the first and second phases are 100% paid for by the Federal Government and possibly the third phase could be too, depending on what needs to be done. Scott explained to the board that the Little Blue NRD has been budgeting money to cover phase three if need be.
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19)c) Review - Approve/Deny: 2023 Ambulance Run Bonuses
Action(s):
No Action(s) have been added to this Agenda Item.
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19)d) Discussion - Approve/Deny: Auditorium Renovation that includes Village Office and Board Room
Discussion:
The board is waiting until they receive feedback from the Community Needs Assessment Survey to decide. Tabled.
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19)e) Discussion - Approve/Deny: CNAS Committee or Village Board have Final Approval of Questions on the CNAS Survey
Action(s):
No Action(s) have been added to this Agenda Item.
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20) Adjourn to Executive Session: Staff Year-End Bonus
Action(s):
No Action(s) have been added to this Agenda Item.
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21) Adjourn to Regular Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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22) Action from Executive Session:
Action(s):
No Action(s) have been added to this Agenda Item.
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23) Adjournment:
Next Meeting: Tuesday, January 9, 2024 at 7:30 p.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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