March 10, 2025 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
President Melinda Ryan called the meeting to order at 6 pm. Assistant Superintendent Johnny Bilby led the Pledge of Allegiance. |
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the BOE Meeting Minutes.
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2.11.2025-BOE Meeting Minutes
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Approval of the 2024-25 General Fund Purchase Order Encumbrance numbers 677 through 762.
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Approval of the 2024-25 Building Fund Purchase Order Encumbrance numbers 150 through 165.
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Approval of 2024-25 Child Nutrition Fund Purchase Order Encumbrance numbers 79 through 83.
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Approval of the 2024-25 Lease Revenue Fund Purchase Order Encumbrance numbers 34 through 42.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the District (School Year) Calendar for 2025-26.
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Approval of April 1, 2025, District Capacity Numbers.
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Approval of the 2024-25 Audit Contract and Engagement Letter with Bledsoe, Hewett & Gullekson.
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Approval of the 2025-26 renewal of the Therapy Works Contract
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Approval to select Terracon to provide the 3rd party Inspections and Testing for the Sapulpa High School Campus project (Bond 2023).
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Approval of the 2025-26 Yearbook Contracts for Sapulpa Public Schools:
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Sapulpa High School--Varsity
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Sapulpa Jr. High--Varsity
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Sapulpa Middle School--Walsworth
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Freedom Elementary--Varsity YB
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Holmes Park Elementary--Focus
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Jefferson Heights Elementary-Ruth Kelly Studio
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Liberty Elementary Stem Academy-Jostens
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Approval of the 2025-26 Lincoln Christian Winter Classic Contract for Boys/Girls Varsity Basketball.
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Approval of a generous Home, Health, & Hygiene grant from Ascension St. John's for $3,500 to supplement the Chieftain Care supplies/program.
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Approval of an anonymous generous donation of $18,500 for unpaid lunch accounts ($200), JH Stem ($2,500), and Chieftain CARE program ($14,000).
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Declaration of Surplus
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SJH Spanish Curriculum and Instructional Supplies
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Approval of Out-of-State Activity Request as per attachment.
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JROTC-Allen, TX
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
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Superintendent Comments
Discussion:
To kick off the meeting, Superintendent Armstrong used part of his comments time to introduce the Teachers of the Year from each site. The 4 Support Employees of the Year will be introduced at the April 17th Celebratory Banquet. He highlighted some of the consent agenda items; the approved 2025-26 Calendar was similar to last year. The Building Fund as of February is just a little north of 1 million, with a small increase to come in April. There was a generous anonymous donation of $18,500 made to the Chieftain Care Program; a $13,000 credit was given for surplussed Chromebooks through the company we buy from. This is a rare occurrence; Girls Basketball is headed to the Big House for the State Tourney. Playing Putnam North at Noon tomorrow; Spring Break starts Friday, March 14th. There will be only seven and a half weeks of school left when we return.
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Bond Projects Update
Discussion:
HS Project: Bid Opening tomorrow at 2 pm. Demo started in area #1 (in front of the HS and SJH). Pad/Pier preparation could cause HS programs to be moved off campus for the summer. Lots of stuff is happening. Westside Project: Is a little delayed. The first pitch is looking to be the last week of March or the first week of April.
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Action Items
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New Business - items not known or foreseen when agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove Change Order #3 for an increase of $158,119.07 for the Westside Baseball/Softball Complex.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the Engagement Letter with McDonald Hopkins PLC.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel as listed, to conduct the ongoing evaluation of the Superintendent, and to discuss the purchase or appraisal of real property as authorized by 25 O.S. Section 307(B)(1) and 307(B)(3) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
President Melinda Ryan acknowledged the board's return to Open Session at 7:16 pm. |
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:48 pm to discuss Personnel as listed, to conduct an ongoing evaluation of the Superintendent, and to discuss the purchase or appraisal of real property as authorized by 25 O.S. Section 307(B)(1) and 307(B)(3) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:16 pm. Present in Executive Session were Steve McCormick, Larry Hoover, Wayne Richards, Melinda Ryan, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Jennie Price, effective March 10, 2025, through May 20, 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Lou Anne Wood, effective March 12, 2025, through April 04, 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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