November 12, 2025 at 5:30 PM - Meeting Agenda

Description: 

BOD Meeting MINUTES 10/08/2025 

Wednesday, October 8, 2025 5:30 PM 

Virtual  

https://us02web.zoom.us/j/9971740415?pwd=uRvpk9kpSEhDUS9nrUQa3F8GDvOHNF.1&omn =81045492246 Meeting ID: 997 174 0415 

1. Call to Order Speaker(s): President  Kim Alexander 

1.a. Establish Quorum Speaker(s): Kim  Alexander

Start Time of Meeting 5:31

Kim Alexander - Dolores County School District

Julia Anderson - Joined at 5:50 PM - Dolores School District 

Jaydee Brunson - Ignacio School District

Holly Copenhagen - Joined at 5:34 - Silverton School District

Butch Mackey - Archuleta School District

Rachel McWhirter - Mancos School District  

Ed Rice - Montezuma Cortez School District 

Justin Talbot - Bayfield School District

 

1.b. Approve Agenda Speaker(s): Kim  Alexander 

      Jaydee Brunson motioned to approve the agenda. Rachel McWhirter

Seconded the motion. Motion passes unanimously. 

1.c. Approve Meeting Minutes from 9/10/25 

 Ed Rice motioned to approve last month's meeting minutes. Butch Mackey      seconded the motion. Motion passes unanimously.

2. Public Participation (G4) Speaker(s): President  Kim Alexander 

2.a. Superintendent Introduction Speaker(s): Elizabeth  Barszcz, Silverton

Superintendent was unable to attend this meeting. 

2.b. Call to Audience for Public Participation 

There was no public participation.

 

3. Reports 

3.a. Board Member Reports (G4) 

Mancos School District - A situation occurred that called for evacuation of the school. There were no consequential outcomes of evacuation but gave the district a good opportunity to practice the evacuation plan and observe it is effective.

Archuleta School District - Not much to report. They will be visiting Bayfield to observe, as a learning opportunity for the Board and District. 

Ignacio School District - Going good.

Montezuma Cortez School District - The Board received twelve applications for a new superintendent which were narrowed to 4 finalists. The Board will be making a decision on a new superintendent new week.

Bayfield School District - Their new superintendent has started with positive response from the Board and schools.

Silverton School District - A smooth start to the new school year. The Board is focused on strategic planning with a focus on building a new facility and maintenance on current building.

Dolores County School District (Dove Creek) - District is struggling with bus driver shortages. The Board is preparing for a new BEST grant to fund VoAg building, heating and cooling work on High School, and to modify High School entry security. 

 

3.b. Executive Director Report (G3) Speaker(s): Royce  Tranum 

      Royce has nearly completed meetings between District

Superintendents and San Juan BOCES leadership.

Training around SJBOCES Corrective Action Plan (CAP) is

completed. SJBOCES employees became RANDA trainers so districts

don’t have to travel to front range for training. Nearly in

compliance with 162 CASB policies and procedures. A legal

training sor all SSP’s, partnering with Caplan & Earnest was well

attended and well received by districts and staff. 

3.c. ESS Director Report (G1) Speaker(s): Brandi  Durr 

      Very busy supporting teams, teachers, and kids. She attended ESS

Conference. SJBOCES is using AIMSWEB to measure and assess 

curriculums. Hosted a Multi Tiered System of Support Day on 10/3 

with all districts represented.Upcoming is SJBOCES Bowling 

Extravaganza for students. SEAC meeting scheduled for 10/27/2025 

offering an open forum for community and districts. A meeting to 

support private schools (a legal requirement of Colorado BOCES is

scheduled for 10/28/2025. Much was learned during the CAP 

training.

3.d. Finance Director Report (G2) Speaker(s): Scotty  Brandstetter 

     Preparation for yearly Audit is complete. Currently working on 

 preparations for Data Pipeline upload. Scotty met with auditors to      schedule the audit for October 20, 2025.

3.e. Finance Committee Report (G2) 

The new committee is deeply in the learning phase. Generally learning the background behind where SJBOCES funding comes from and how it’s dispersed.

 3.f. eSchool Report (G5)  

Royce completed expulsion officer training, as required by CDE for   Superintendents. The eSchool Principal has been compiling evidence of student attendance for accurate student count.

3.g. San Juan BOCES Program Reports - Reports in packet. 

4. Information Items 

4.a. Strategic Plan Timeline Update (G1, G2, G3, G4,  

G5) Royce is working on all points of plan.

4.b. Quarterly Financials July-September 2025 (G2) Speaker(s): Scotty  Brandstetter

It shows projected revenue and currently received revenue. Shows

yearly expenses but could be a bit confusing due to timing 

differences in reporting versus spending. Each revenue stream has

its own financial statement. kkScotty and Royce explain and 

educate the Board on how some grants work and vary from other 

grants. 

4.c. 2nd Read Policies (G3) Speaker(s): Royce  Tranum 

      

4.c.i. GBEE*-E - Staff Use of Technology  

Acceptable Use Agreement 

4.c.ii. GBA - Open Hiring/Equal Opportunity 

4.c.iii. DGA_DGB Authorized Signatures, Check Signing Procedure -

Some discussion around DGA_DBG with some wording changes made to 

  policy 

4.d. 1st Read Policies (G3) Speaker(s): Royce  Tranum 

4.d.i. DJE - Bidding Procedures

4.d.ii. EGAEA - Electronic Communication 

4.d.iii. EHC* - Safeguarding Personal Identifying  

Information 

4.d.iv. IHAM 

4.d.v. IHAM-R 

4.d.vi. IKA - Grading/Assessment Systems 

4.d.vii. IKA-R - Grading/Assessment Systems 

4.d.viii. KDB - Public's Right to Know/Freedom of  

Information 

4.d.ix. KDBA* - Parent Notification of Employee  

Criminal Charges 

4.d.x. KLG - Relations with State and Federal  

Agencies 

4.d.xi. KLG-R - Relations with Federal Immigration Officials

This is missing information. SJBOCES needs to add a designee 

4.d.xii. KFA - Public Conduct on BOCES Property 

5. Discussion Items 

6. Future Board Items 

6.a. New Board Member Orientation Speaker(s): Royce  Tranum 

Royce has developed a training program for new Board members.

7. Action Items Speaker(s): Kim Alexander

Rachel McWhirter moved for a consent agenda, including 7.a., 7.b., and   

7.c. Ed Rice seconded the motion. Motion passes unanimously. Ed Rice motioned to accept the consent agenda. Jaydee Brunson seconded. Motion passes unanimously. Ed Rice motioned to accept DGA_DGB with discussed changes. Jaydee Brunson seconded. Motion passes unanimously. 

7.a. Approve Quarterly Financials July-September  2025 (G2) 

7.b. Approve GBEE*E-Staff Use of Technology  Acceptable Use Agreement 

7.c. Approve GBA-Open Hiring/Equal Oppotunity 

7.d. Approve DGA_DGB-Authorize

 

Signatures, Check  Signing Procedure 

 

8. Adjournment 

8.a. Move to Adjourn Speaker(s):Royce  Tranum 

Motion passes unanimously. Meeting adjourned at 7:01pm

 

Description:  Representing the SAC and Ignacio School District

Description:  Link to Program Report Folder

Description:  Link to Timeline Document

Description:  Link to BOD Handbook Folder