July 14, 2025 at 7:30 PM - Board of Education Regular Meeting
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1. Opening the Meeting
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1.A. Call to Order and Roll Call
Discussion:
The next board meeting will be August 12 at 7:30 pm.
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1.B. Recognize Open Meetings Act
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1.C. Status of Absent Board Members
Action(s):
No Action(s) have been added to this Agenda Item.
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1.D. Publication of Meeting
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1.E. Pledge of Allegiance
Discussion:
The Pledge of Allegiance was recited by all present.
Public hearing was held for the Student Fees Policy. |
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2. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Celebration of Excellence
Discussion:
A celebration of excellence was heard for the Lady Jays volleyball team having good attendance for summer volleyball. They hosted a team camp with Southeast Community College for 5th-8th grade in the morning and 9th-11th in the afternoon. It was a fun day of volleyball and each player worked hard on skills and communication. On Wednesday evenings they will be competing in a 4-week-long league, playing teams from Fullerton, Palmer, Central Valley and Burwell. The board was also informed that Mr. Folkers is excited to be moving to Elba and should be moved into his house by the end of July.
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3.A. Volleyball:
Lady Jays started summer volleyball in June and have had a good attendance or 8 girls most of the summer. We hosted a team camp with Southeast Community College with 5th-8th grade in the morning and 9-11th in the afternoon. This was a fun day of volleyball and each player worked hard on skills and communication. We will be competing in a 4 week long league on Wednesday evenings, playing schools from Fullerton, Palmer, Central Valley and Burwell. |
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3.B. Mr. Folkers is excited to be moving to Elba and should be in fully by the end of July.
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4. Public Comment
Discussion:
No public comments were heard.
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5. Information Items: Administration and Board Committee Reports
Discussion:
The AD, Superintendent and Principal reports were given. Board committee reports were also given.
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5.A. Athletic Director
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5.B. K-12 Principal
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5.C. Superintendent
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5.D. Board Committee Reports
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6. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the June regular meeting are attached.
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6.B. Financial
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6.C. Bills and claims for
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6.D. Policy update 1002 "Creation, Amendment, and Distribution of Policies."
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6.E. Policy update 2006 "Complaint Procedure."
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6.F. Policy update 3003 "Bidding for Construction, Remodeling, Repair, or Site Improvements."
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6.G. Policy update 3004.1 "Fiscal Management for Purchasing and Procurement Using Federal Funds."
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6.H. Policy update 3023 "Records Management and Retention."
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6.I. Policy update 3026 "Handbooks."
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6.J. Policy update 3036 "Purchasing (Credit) Card Program."
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6.K. Policy update 3043 "Design Build Contracts."
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6.L. Policy update 3047 "Data Breach Response."
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6.M. Policy update 4051 "Staff and District Social Media Use."
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6.N. Policy update 4057 "Superintendent Evaluation."
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6.O. Policy update 4059 "Behavioral and Mental Health Training."
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6.P. Policy update 5001 "Compulsory Attendance and Excessive Absenteeism."
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6.Q. Policy update 5002 "Admission of Students."
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6.R. Policy update 5003 "Admission of Part Time Students."
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6.S. Policy update 5015 "Protection of Pupil Rights."
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6.T. Policy update 5018 "Parent and Guardian Involvement in Education Practices."
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6.U. Policy update 5031 "Student Appearance."
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6.V. Policy update 1002 "Handbooks."
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6.W. Policy update 6031 "Emergency Exclusion Procedures."
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6.X. Policy update 6034 "Concussion Awareness."
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7. Discussion Items
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7.A. Public Discussion on Policy 6025 "Student Cell Phone and Other Electronic Devices"
Discussion:
There was a new bill passed through the legislature that bans cell phone use in school except during designated times. KSB sent out guidelines with some flexibility for the policy and our current policy meets these guidelines. It was necessary to have time for the public to voice their concerns about the policy, then we will vote to re-approve the current cell phone policy.
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7.B. Policy 6044 "Participation and Assignment of Athletic Teams."
Discussion:
'State law requires schools to designate all athletic teams as male, female, or coed. It further restricts participation on those teams to a student's "sex," which is defined by the student's reproductive anatomy. The law requires a student's sex to be confirmed on a document signed by a doctor or under the supervision of a doctor. This was discussed by the board that a sports physical form signed by a doctor would be sufficient documentation.
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7.C. Policy 6045 "Behavioral Intervention."
Discussion:
State law requires school districts to develop and adopt a policy regarding the use of behavioral interventions. The policy must be consistent with or comparable to the model policy developed by the State Department of Education. Mr. Kelly and Mr. Potter went with "comparable to" and tried to draft a policy that wouldn't be too onerous compared to common and best practices they have seen prevalent across the state.
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7.D. Midwest Restaurant Supply quote
Discussion:
During the food inspector's visit, the school cooks and administration were informed that we needed to get a new serving line table due to the old one being wooden. In addition, the upper and lower wooden cabinets should be replaced. Mr. Kelly recommended purchasing all the stainless-steel cabinets because the prices for them are only going to increase, and we are eventually going to get cited for having the wooden cabinets. Board concerns were voiced about the cost of these items. Mr. Kelly assured the board that the school's budget would cover this and that it is necessary to get this done so we don't have issues with the food inspector in the future.
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7.E. Drew from Raven Tech will present the quotes for new server racks, upgrade to the bell system, and vape detectors.
Discussion:
Drew from Raven Tech was at the meeting to present the quotes for new server racks, upgrades to the bell system, and vape detectors. They would like to move the server rack from the Business Room to the storage closet in the Music Room. The upgrades to the bell system would be much easier to operate than the current one and make school-wide communication more effective. New vape detectors are recommended because our current detectors are not placed at the correct heights and therefore are not as effective as they could be.
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7.F. Updated Certified and Classified Staff Handbooks
Discussion:
The updates to the staff handbook were discussed. There are no major changes from last year's handbook.
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7.G. Updated Student Handbook
Discussion:
The updates to the Student-Parent Handbook were discussed. The only big change for this year is the ending time of the school day. School will be let out at 3:30 pm due to the removal of "Homeroom" on the class schedule.
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7.H. Updated Activities Handbook
Discussion:
The updates to the Activity Handbook were discussed. The board would like to make changes to the drug testing policy as listed in the handbook. Mr. Kelly will work on making those changes.
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7.I. Sprinkler rental agreement.
Discussion:
The Village of Elba decided that they would like to rent the new sprinkler system, for the football field, during the months that we would use it. They would charge $150 per use and anticipate it being watered twice a month. This agreement would mean that they are responsible for moving, setting up and running the sprinkler. In addition, they would maintain ownership and would incur all maintenance charges on the sprinkler. It was suggested that watering more than twice a month would need superintendent's approval.
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7.J. Breakfast and lunch price increases.
Discussion:
With the cost of food and the state pushing for schools to increase their cost per meal, we need to increase prices. This increase will not affect our students because they are currently getting free lunch through a grant program. However, if that grant runs out, and we haven't increased our prices by then, we could be in trouble with the state. The amounts presented are comparable to surrounding schools.
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8. Action Items
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8.A. Presentation, discussion, and/or official action to approve policy 6044 "Participation and Assignment of Athletic Teams."
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Kelly asked for approval of new Policy 6044 "Participation and Assignment of Athletic Teams."
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8.B. Presentation, discussion, and/or official action to approve policy 6045 "Behavioral Intervention."
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Kelly asked for board approval of Policy 6045 "Behavioral Intervention."
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8.C. Presentation, discussion, and/or official action to approve policy update 6025 "Student Cell Phone and Other Electronic Devices."
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Kelly asked for approval of updated Policy 6025 "Student Cell Phone and Other Electronic Devices."
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8.D. Presentation, discussion, and/or official action to approve Midwest Restaurant Supply quote for purchase of serving table or quote for serving table and upper and lower cabinets.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.E. Presentation, discussion, and/or official action to approve Raven TECH quote for purchase and installation of a new bell and intercom system.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.F. Presentation, discussion, and/or official action to approve Raven TECH quote for purchase and installation of a new network rack.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.G. Presentation, discussion, and/or official action to approve Raven TECH quote for purchase and installation of a new door access control rack.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.H. Presentation, discussion, and/or official action to approve Raven TECH quote for purchase and installation of a vape detector system.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.I. Presentation, discussion, and/or official action to approve the sprinkler rental agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.J. Presentation, discussion, and/or official action to approve 2025-2026 Certified and Classified Staff Handbooks.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.K. Presentation, discussion, and/or official action to approve 2025-2026 Student Handbook.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.L. Presentation, discussion, and/or official action to approve 2025-2026 activities handbook.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.M. Presentation, discussion, and/or official action to approve breakfast and lunch prices for the 2025-2026 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Public Comment
Discussion:
No public comments were heard.
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10. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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