October 17, 2023 at 6:00 PM - Regular Meeting
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A. Call to Order
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A.1. Meeting is governed by the Nebraska Open Meetings Act as posted.
Discussion:
President Sinner referenced the Nebraska Open Meetings Act as posted and noted that the Board reserves the right to rearrange the order of the agenda and to convene an executive session in accordance with § 84-1410.
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A.2. The ESU 13 Board reserves the right to rearrange the order of the agenda.
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A.3. The ESU 13 Board reserves the right to convene an executive session in accordance with § 84-1410.
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B. Excuse Absent Board Member(s)
Action(s):
No Action(s) have been added to this Agenda Item.
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C. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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C.1. Consent Action Items
Action(s):
No Action(s) have been added to this Agenda Item.
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C.1.a. Minutes of meeting (Minutes of Budget Hearing, Tax Request Hearing, and September regular meeting)
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C.1.b. Treasurer’s Report
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C.1.c. Fund Balance
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C.1.d. Budget Report
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C.1.e. Claims for Disbursement
Discussion:
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D. Calendar
Discussion:
Calendar items were noted.
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E. Public Forum:
Discussion:
No Public Forum
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F. Reports
Discussion:
Reports:
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F.1. Jack Moles - Executive Director, Nebraska Rural Community Schools Association
Discussion:
Jack Moles, Executive Director of Nebraska Rural Community Schools Association (NRCSA) presented information on NRCSA. ESU 13 is a member. The goals of NRCSA are to maintain a presence at the state level, work to get state funding for rural school districts, maintain local control, and to improve the rural teacher shortage problem. He also reviewed the benefits of membership and that the Association is striving to connect with Boards of Education in bringing updates on legislative issues.
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F.2. Strategic Priority 2 - ESU 13 will evaluate organizational effectiveness for the purpose of planning, improving supports and services and allocating resources.
Discussion:
ESU 13's Strategic Priority #2 states that ESU 13 will evaluate organizational effectiveness for the purpose of planning, improving supports and services, and allocating resources. Dr. Laura Barrett presented a timeline for achieving the goal:
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F.3. Head Start Reports
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F.3.a. Director's Report, Policy Council Minutes, Financial Statements
Discussion:
Head Start Reports from Director Krystie Hohnstein:
Director's Report, Policy Council Minutes, and Financial Statements: Board member Diane Coon is resigning her position as Head Start Policy Council liaison. If someone would be interested in stepping into that role, please let Krystie know. FY24 CLASS (Classroom Assessment Scoring System) review has been scheduled, and we will submit our recorded classroom observations to the CLASS reviewers between November 27, 2023, and January 29, 2024. All CLASS reviews are done through submitted recordings at this point in time. During our November board meeting we will further discuss our continuation grant submission and I will ask for approval to submit at that time. We are applying for year 5 of our 5-year cycle. There are no major program changes coming up, so the grant will look similar to last year, but we are still waiting on our funding letter to know what amount we are eligible to apply for. With the current government situation, and the possibility of a shutdown in November, we are unsure of what this will look like, but will keep the board posted as we learn more. We are currently funded through March 31, 2024, and they have assured us that any government shutdown will not affect child and family services that we provide at a program level at this time. It will potentially affect the supports that our program has at the regional and national level, but NHSA (National Head Start Association) has given us resources to utilize if this should happen. |
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F.3.b. Head Start Federal Review Team
Discussion:
Krystie updated the Board on the dates of the Federal Review that will take place on October 30 through November 4th. Wednesday, November 1st from 2:45-3:15 PM is the Board discussion session with our federal reviewers. If anyone would like to be a part of this discussion, please reach out to Krystie or Desira. The meeting can be done virtually, in-person, or hybrid, so let us know how you would like to participate, and we will make sure anyone who needs the link for a virtual meeting has that. The review lead also said that it is encouraged that Board members bring materials that have been shared with them in the past year, if they would like to, so that they can share that with the team as well.
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F.3.c. Poverty Simulation and Implicit Bias Training - January 26, 2024
Discussion:
On January 26, 2024, we are hosting a training for all ESU 13 Head Start staff and all Head Start Preschool Partnership staff. This training will be held from 9:00-3:00, lunch included, and will contain two sessions. One session will be a Poverty Simulation facilitated by UNL Extension and the other will be a training on Implicit Bias and be facilitated by Caitlyn Weaver, an ESU 13 School Psychologist. We would love to have our board members participate in this great training opportunity, so if you are interested, please contact Krystie or Desira, and we will make sure you are all set up to attend.
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F.4. Administrator's Report
Discussion:
Administrator's Report:
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F.4.a. Nebraska Cybersecurity Network
Discussion:
Cybersecurity:
Nebraska Cybersecurity Network has submitted a grant application to provide regional cybersecurity support. The application has passed state review and is under federal review. A state coordinator has been hired to explore software options. If awarded, the grant will help cover costs for software, organization training at districts and Emergency Response Team. |
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F.4.b. Safety Updates
Discussion:
ESU 13 had its yearly ALICAP safety visit with Ken Navratil on September 26th. The experience modifier is now 0.75. Mr. Navratil also visited the HATC and ELC locations.
Today, ESU 13 along with Scottsbluff Public Schools, Community Christian School, and St. Agnes participated in a safety drill that included law enforcement, safety officials and the fire department. The results of the drill and continued improvement strategies were discussed at ESU 13 after the drill. |
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F.4.c. Facilities Update
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F.5. Board Committee Reports
Discussion:
Board Committee Reports: none
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F.6. Board Member Comments
Discussion:
Board Member Comments:
President Sinner and Richards will be working on recruitment of the Board vacancy. Dr. Winchester attended the Mental Health conference that was held in Chadron. Dr. Winchester commended the planning committee on the quality of the break-out session. She also noted that the Chadron School Board commended ESU 13's High Quality Instructional Materials (HQIM) provided by the Professional Learning department. Dr. Winchester informed the Board of the new programs at the Job Corp. The Job Corp is now accepting only Nebraska students. |
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G. Business
Discussion:
Business:
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G.1. Proposed Amendments to Article 2 - Final Reading
Action(s):
No Action(s) have been added to this Agenda Item.
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G.2. Bus Barn Addition
Action(s):
No Action(s) have been added to this Agenda Item.
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H. Adjournment
Discussion:
President Sinner called the meeting adjourned at 7:25 PM. The next regular meeting will be held on Tuesday, November 21, 2023 at the Main Office, 4215 Avenue I, Scottsbluff, NE at 7:00 PM.
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