December 19, 2023 at 7:00 PM - Regular Meeting
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A. Call to Order
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A.1. Meeting is governed by the Nebraska Open Meetings Act as posted.
Discussion:
President Sinner referenced the Nebraska Open Meetings Act as posted and noted that the Board reserves the right to rearrange the order of the agenda and to convene an executive session in accordance with § 84-1410.
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A.2. The ESU 13 Board reserves the right to rearrange the order of the agenda.
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A.3. The ESU 13 Board reserves the right to convene an executive session in accordance with § 84-1410.
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B. Excuse Absent Board Member(s)
Action(s):
No Action(s) have been added to this Agenda Item.
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C. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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C.1. Consent Action Items
Action(s):
No Action(s) have been added to this Agenda Item.
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C.1.a. Minutes of meeting (November regular meeting and November Check Register)
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C.1.b. Treasurer’s Report
Action(s):
No Action(s) have been added to this Agenda Item.
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C.1.c. Fund Balance
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C.1.d. Budget Report
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C.1.e. Claims for Disbursement
Discussion:
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C.1.f. Staff Hire - Certificated
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D. Calendar:
Discussion:
Calendar:
December 22, 2023-January 4, 2024 - ESU Offices closed for Winter Break
January 16, 2024 - Regular Board Meeting January 21-28, 2024 - School Board Member Week in Nebraska January 21-22, 2024 - NASB Legislative Issues Conference - Lincoln March 14 & 15, 2024 - NRCSA 2024 Spring Conference - Kearney |
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E. Public Forum:
Discussion:
No Public Forum.
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F. Reports
Discussion:
Reports:
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F.1. Strategic Priority 3 - B.J. Peters, Tom Peacock, Mary Brummage
Discussion:
B.J. Peters, Tom Peacock, and Mary Brumage presented information on ESU's Strategic Priority #3 - ESU 13 will increase marketing efforts to generate visibility, increase awareness of services, and inspire stakeholder confidence. The team has created a communication plan. A branding effort will begin in the next quarter.
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F.2. Ronda Kinsey - Board Member Candidate - Question and Answer Session
Discussion:
A question and answer session was held for our Election District 7 Board candidate, Ronda Kinsey. Each seated Board member introduced themselves and the districts they serve.
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F.3. AESA Annual Meeting - November 28th-December 1, Anaheim, CA (Coon, Marx, Jones, Richards, Sinner, Winchester)
Discussion:
Six Board members, the ESU 13 Administrator, and ESU's SPED Director attended the AESA National Conference in Anaheim, CA. Highlights of the sessions attended, including Artificial Intelligence and mental health, were discussed.
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F.4. Head Start Director's Report, Policy Council, and Financial Reports for November
Discussion:
Krystie Hohnstein, Director of Head Start, informed the Board that the grant is ready to be submitted. There are no changes to the programming for the upcoming year. In the midst of FY24 CLASS review, 15/21 classroom observations have been recorded, submitted, and approved. January 29, 2024 is the deadline for all recordings to be submitted. No results from the Focus Area 2 Federal Review that took place the week of October 30th are available yet. There was discussion around the Notice of Proposed Rulemaking. Krystie referred them to the Early Childhood Learning and Knowledge Center (ECLKC) website for more information on the proposed changed.
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F.5. Administrator's Report
Discussion:
Administrator's Report:
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F.5.a. Records Retention and Disposition
Discussion:
Pursuant to Schedule 24 for Local Agencies regarding record retention, item number 24-57 (Meeting Minutes and Materials) states that official minutes may NOT be destroyed. All of our minutes from 1965 to present are in paper form and have been uploaded to our Public Drive for safekeeping. After contacting the Nebraska Records Management Division, ESU 13 is able to transfer our public records to the State Archives in Lincoln. Plans are being made to transport the paper binders from 1965 to 2016 from our storage to the Lincoln History Nebraska site.
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F.5.b. Nebraska Cybersecurity Network for Education
Discussion:
Dr. Barrett informed the Board of NCNE's Cybersecurity timeline of establishing a Technical Meeting for member ESU technology staff to meet and discuss cybersecurity. We are looking at applying for a second round of the SLCG funds which would include state-wide logging of cybersecurity issues.
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F.5.c. Emergency Operations Plan Review
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F.5.d. Administrator's Advisory Council
Discussion:
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F.5.e. Administrator's Professional Development
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F.5.f. Legislative Update
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F.6. Board Committee Reports
Discussion:
Board Committee Reports:
The Finance committee met this evening to discuss ESU 13's financial audit provided by Dana Cole & Company. Dr. Barrett reviewed some of the highlights of the audit. There were no material weaknesses or significant deficiencies found in the audit. The contract with Dana Cole & Company has now expired. Dr. Barrett recommended requesting an RFQ from Dana Cole & Company for future audits and the Board agreed. |
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F.7. Board Member Comments
Discussion:
Board Member Comments:
Dr. Winchester thanked ESU for being a part of the AWARE grant through Chadron Public Schools. That grant has now ended. President Sinner announced that the January, February, and March Board meetings will be held by videoconference. |
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G. Business
Discussion:
Business:
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G.1. Appointment of Board Member
Action(s):
No Action(s) have been added to this Agenda Item.
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G.2. Board Policy Article 3, Section 5 (D) Capital Asset Management - Final Reading
Action(s):
No Action(s) have been added to this Agenda Item.
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G.3. Board Policy Article 3, Section 5 (E) Inventory of ESU #13 Property - Final Reading
Action(s):
No Action(s) have been added to this Agenda Item.
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G.4. ESU 13 Financial Audit for 2022-2023
Action(s):
No Action(s) have been added to this Agenda Item.
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G.5. Executive Session for Administrator's Evaluation
Action(s):
No Action(s) have been added to this Agenda Item.
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H. Adjournment
Discussion:
President Sinner called the meeting adjourned. The next regular Board meeting will be held on January 16, 2024 at the ESU 13 Main Office, 4215 Avenue I, Scottsbluff, NE and by videoconference.
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