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August 18, 2020 at 7:30 PM - ESU 3 Regular Meeting

Minutes
1. Call to Order and Roll Call
1.1. Excused Board Members, if Applicable
Action(s):
Motion to excuse absent board members Alan Moore, Stu Dornan, and Phil Wright Passed with a motion by Ron Pearson and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
2. Nebraska Open Meetings Act Notice; Location of Posted Information
3. Recognition of Visitors
Discussion:  No visitors present.
4. Public Comments
Discussion:  No public comments.
5. Approval of Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented Passed with a motion by Denny Wilkins and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
5.1. Approval of Previous Board Meeting Minutes
5.2. Personnel Report
5.2.1. Hired
5.2.2. Resigned/Terminated
5.3. Contract Report
5.4. Approval of National Travel and/or Lodging Expenses Exceeding the Applicable Federal Rate Report
5.5. Items for Disposal, Asset Change, or For Sale
5.6. Board Member Insurance Coverage
5.7. Head Start Leadership Reports, Policy Council Updates, Contracts, Etc.
6. Approval of Treasurer’s Report
Action(s):
Motion to approve the Treasurer's report as presented Passed with a motion by Ted Stilwill and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
Discussion: 

The Treasurer's Report noting receipts totaled $1,054,770.44 for the month and disbursements totaled $2,039,122.86.

7. Approval of Bills
Action(s):
Motion to approve bills as presented Passed with a motion by Mary Scarborough and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
Discussion: 

Bills were presented in the amount of $1,957,466.82.

8. Administrative Report
Discussion:  Dr. Schnoes shared information on the following topics:  Facilities update, 2020 Legislative session bills and vetoes, AESA news and Central Region board opening, Covid-19 update, NASB awards update and future conferences. 
9. New Business Agenda Items
9.1. Review COVID-19 Resolution
Discussion:  No action was taken, the resolution will stay in effect.
9.2. September Board Meeting Date for 2020-21 Public Budget Hearings
Action(s):
Motion to set the Public Budget Hearing on the 2020-21 General Fund Budget and the Public Budget Hearing on the 2020-21 General Fund Property Tax Request for September 15, 2020 @ 7:00 p.m. and 7:15 p.m. respectively at ESU #3 Passed with a motion by Denny Wilkins and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
9.3. Review the Proposed 2020-21 Budget
Discussion: 

An overview of the proposed budget was presented to the ESU #3 board. Jan Glenn assisted with the budget presentation and addressed board questions and input.

9.4. Authorization to Sign ESU #3 Service Contracts for 2020-21
Action(s):
Motion to authorize Dr. Dan J. Schnoes, or his designee, to sign ESU #3 service contracts on behalf of the ESU #3 Board for the 2020-21 fiscal year Passed with a motion by Brett Kuhn and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
9.5. ALICAP Coverage
Discussion:  The board received notification of the lack of liability coverage for COVID-19 issues by reviewing the letter from ALICAP.  It was noted that the ESU #3 Pandemic Guide will provide the guidance needed to address safety issues with ESU #3 programs and services.
9.6. ESU #3 Pandemic Guide
Action(s):
Motion to support the current version of the ESU #3 Pandemic Guide as designated on the staff website Passed with a motion by Brett Kuhn and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
Discussion:  The Pandemic Guide was reviewed and well received.  The board understood that this document will be updated as needed during the current pandemic. 
9.7. Approve Board Policy Updates for Article 6 Head Start
Action(s):
Motion to approve the updated Head Start Policies in Article 6 Passed with a motion by Denny Wilkins and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
9.8. Approve Handbook Changes, Updates and Additions for 2020-21
Action(s):
Motion to approve the additions and changes to the 2020-21 ESU #3 Employee Handbook and the Head Start 2020-21 Parent Handbook as presented Passed with a motion by Ted Stilwill and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
Discussion:  The approved additions and changes will be made prior to notification sent our to employees, students, and parents.  Regular procedures for acknowledging receipt of the 2020-21 Handbooks will be followed.
10. Adjournment
Action(s):
Motion to adjourn meeting Passed with a motion by Brett Kuhn and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
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