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November 17, 2020 at 7:00 PM - ESU 3 Regular Meeting

Minutes
1. Call to Order and Roll Call
Discussion:  Pursuant to Section 84-1411 of the Nebraska Statutes, notice of future meetings was be given by advertisement in the Omaha World Herald on November 12, 2020. 

In addition the meeting was posted on the following locations: the ESU #3 Website, the ESU #3 Headquarters front door, and the Sparq Meetings host site.
1.1. Excused Board Members, if Applicable
2. Nebraska Open Meetings Act Notice; Location of Posted Information
3. Recognition of Visitors
Discussion:  John, the grandson of Board Member Alan Moore was present.
4. Public Comments
Discussion:  No public comments.
5. Approval of Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented Passed with a motion by Stuart Dornan and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
5.1. Approval of Previous Board Meeting Minutes
5.2. Personnel Report
5.2.1. Hired
5.2.2. Resigned/Terminated
5.3. Contract Report
5.4. Approval of National Travel and/or Lodging Expenses Exceeding the Applicable Federal Rate Report
5.5. Items for Disposal, Asset Change, or For Sale
5.6. Board Member Insurance Coverage
5.7. Head Start Leadership Reports, Policy Council Updates, Contracts, Etc.
6. Approval of Treasurer’s Report
Action(s):
Motion to approve the Treasurer's report as presented Passed with a motion by Denny Wilkins and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
Discussion: 

The Treasurer's Report noting receipts totaled $1,256,223.70 for the month and disbursements totaled $2,018,366.00.

7. Approval of Bills
Action(s):
Motion to approve bills as presented Passed with a motion by Alan Moore and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
Discussion: 

Bills were presented in the amount of $1,428,991.12.

8. Administrative Report
Discussion:  Dr. Schnoes reported on the following topics:  Current budget status, 2021 Board Calendar, Head Start's Competitive Grant, Superintendent Meetings, Final Election Results for Board members (all incumbents re-elected), Upcoming events, including the December Board Meeting @ 7:00 pm possibly going virtual.
9. New Business Agenda Items
9.1. Interview prospective Board Member for District 7
Action(s):
Motion to appoint Brenda Sherman to fill the ESU #3 District 7 Board Member vacancy, starting on January 1, 2021 Passed with a motion by Stuart Dornan and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board interviewed Brenda Sherman for the open board seat from District 7.  The board approved Brenda to fill the open position as of January 1, 2021.
9.2. Review and Approve the 2019-20 Fiscal Year Audit
Action(s):
Motion to approve the 2019-20 Fiscal Year Audit Passed with a motion by Brett Kuhn and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
Discussion:  Jan Glenn, ESU #3 Chief Financial Officer, reviewed the Audit findings with the board.  There were no significant issues found during the audit.  The Board commended Jan and her staff for not only the work that the audit takes, but the attention to detail on all financial issues.
9.3. Approve Audit Proposal and Contract for 2020-2023
Action(s):
Motion to approve the contract with Dana F. Cole & Company LLP as ESU #3 Auditors for 2020-2023 Passed with a motion by Brett Kuhn and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
9.4. Approve Incentive Request for the Sarpy County / ESU #3 Head Start and Early Head Start Programs
Action(s):
Motion to approve the Incentive Request Proposal for the Sarpy County / ESU #3 Head Start and Early Head Start Programs for a total of $54,309.00 Passed with a motion by Brett Kuhn and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
9.5. Approve District Service Plans for 2020-2021
Action(s):
Motion to approve the District Service Plans for 2020-21 Passed with a motion by Stuart Dornan and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Schnoes presented a summary of the projected personalized services for each district as built into their District Service Plans.
9.6. Review of ESU #3 Administrator Evaluation Process
Discussion:  The Board members were provided with the necessary documentation to work on Dr. Schnoes' evaluation.  Members were to complete their review within two weeks and send the completed forms to President Ron Pearson.  Mr.Pearson will review the results with Dr. Schnoes prior to the December Board Meeting.
9.7. Executive Session
Discussion:  Going into closed session was not needed at this time.
9.7.1. Reconvene to Regular Session
10. Adjournment
Action(s):
Motion to adjourn meeting Passed with a motion by Mary Scarborough and a second by Denny Wilkins.
No Action(s) have been added to this Agenda Item.
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