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April 20, 2021 at 7:00 PM - ESU 3 Regular Meeting

Minutes
1. Call to Order and Roll Call
Discussion:  Pursuant to Section 84-1411 of the Nebraska Statutes, notice of future meetings was be given by advertisement in the Omaha World Herald on 4/15/21. 

In addition the meeting was posted on the following locations: the ESU #3 Website, the ESU #3 Headquarters front door, and the Sparq Meetings host site.
1.1. Excused Board Members, if Applicable
2. Nebraska Open Meetings Act Notice; Location of Posted Information
3. Recognition of Visitors
Discussion:  ESU #3 Administrative Assistant, Kristen Kalk attended in preparation for taking minutes in future meetings.   
4. Public Comments
Discussion:  No public comments. 
5. Approval of Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented Passed with a motion by Brenda Sherman and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
5.1. Approval of Previous Board Meeting Minutes
5.2. Personnel Report
5.2.1. Hired
5.2.2. Resigned/Terminated
5.3. Contract Report
5.4. Approval of National Travel and/or Lodging Expenses Exceeding the Applicable Federal Rate Report
5.5. Items for Disposal, Asset Change, or For Sale
5.6. Board Member Insurance Coverage
5.7. Head Start Leadership Reports, Policy Council Updates, Contracts, Etc.
6. Approval of Treasurer’s Report
Action(s):
Motion to approve the Treasurer's report as presented Passed with a motion by Stuart Dornan and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
Discussion: 

The Treasurer's Report noting receipts totaled $2,031,140.77 for the month and disbursements totaled $1,792,306.41.

7. Approval of Bills
Action(s):
Motion to approve bills as presented Passed with a motion by Brenda Sherman and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
Discussion: 

Bills were presented in the amount of $1,645,993.26.

8. Administrative Report
Discussion:  Dr. Schnoes shared updates on the following topics:  2020-21 Budget, Legislative bills to watch, Election District reorganization, and the Head Start Program.
9. New Business Agenda Items
9.1. Department Presentation: Information Systems and Technology
Discussion:  Bill Pulte, CIO with the Information Systems and Technology Department presented a review of past, current and future projects that the IST department is working on.   
9.2. Set Date and Location for June Board Meeting and Retreat
Action(s):
Motion to set the date of the June Board Meeting and Retreat on June 22, 2021 at 7:00 pm, at Gifford Farm Passed with a motion by Mary Scarborough and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
Discussion:  The board meeting date for June was moved to June 22nd due to board member conflicts on June 15th.
9.3. Approve EHA BC/BS plan for 2021-22
Action(s):
Motion to approve EHA BC/BS $1200 deductible plan with the option with Alternate Networks for 2021-22 Passed with a motion by Stuart Dornan and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Schnoes and Jan Glenn shared information regarding the three options for BC/BS through EHA for 2021-22.  
9.4. Approve HVAC Control System for Brook Valley
Action(s):
Motion to approve the purchase of a new HVAC Control System from Automated Energy Solutions, Inc. for Brook Valley for $62,874.00 Passed with a motion by Brett Kuhn and a second by Stan Turner.
No Action(s) have been added to this Agenda Item.
9.5. Master Services Agreement between ESU Coordinating Council and ESU #3
Action(s):
Motion to approve ESU #3 to participate in all cooperative projects offered by ESUCC for the 2021-22 school year, as specified in the Master Services Agreement; the Board authorizes the administrator of the ESU to sign the Master Services Agreement on the ESU’s behalf Passed with a motion by Ted Stilwill and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
9.6. Review COVID-19 Resolution and FFCRA Extension
Action(s):
Motion to end the FFCRA extension as of April 30, 2021 Passed with a motion by Stuart Dornan and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
Discussion:  The board discussed two options for the ending date of the extension of FFCRA, April 30 and May 31, 2021.  Due to the high percentage of vaccinations already received by staff, the decision was made to end the extension of FFCRA on April 30, 2021.
9.7. Sarpy County / ESU #3 Head Start Non-Federal Share Waiver
Action(s):
Motion to approve the request for a Non-Federal Share Waiver in the amount of $144,723 for the Sarpy County / ESU #3 Head Start Program Passed with a motion by Mary Scarborough and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
9.8. Approve COLA grant for the Sarpy County / ESU #3 Head Start / Early Head Start
Action(s):
Motion to approve the Cost of Living Adjustment (COLA) Grant Application for $30,954 for the Sarpy County / ESU #3 Head Start /Early Head Start Program Passed with a motion by Brett Kuhn and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
9.9. Review Article 2 Board Policies
Discussion:  A brief review of Article 2 of ESU #3's Board Polices were held.  All board members were present. 
10. Adjournment
Action(s):
Motion to adjourn meeting Passed with a motion by Ron Pearson and a second by Stan Turner.
No Action(s) have been added to this Agenda Item.
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