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October 15, 2019 at 7:30 PM - ESU 3 Regular Meeting

Minutes
1. Call to Order and Roll Call
1.1. Excused Board Members, if Applicable
Action(s):
Motion to excuse absent board member Phil Wright Passed with a motion by Ron Pearson and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
2. Nebraska Open Meetings Act Notice; Location of Posted Information
3. Recognition of Visitors
Discussion:  There were no visitors present.
4. Public Comments
Discussion:  No public comments.
5. Approval of Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented Passed with a motion by Stuart Dornan and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
5.1. Approval of Previous Board Meeting Minutes
5.2. Personnel Report
5.2.1. Hired
5.2.2. Resigned/Terminated
5.3. Contract Report
5.4. Approval of National Travel and/or Lodging Expenses Exceeding the Applicable Federal Rate Report
5.5. Items for Disposal, Asset Change, or For Sale
5.6. Board Member Insurance Coverage
6. Approval of Treasurer’s Report
Action(s):
Motion to approve the Treasurer's report as presented Passed with a motion by Denny Wilkins and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
Discussion: 

The Treasurer's Report noting receipts totaled $1,309,281.32 for the month and disbursements totaled $2,083,688.06.

7. Approval of Bills
Action(s):
Motion to approve bills as presented Passed with a motion by Ron Pearson and a second by Stuart Dornan.
No Action(s) have been added to this Agenda Item.
Discussion: 

Bills were presented in the amount of $1,829,075.19.

8. Administrative Report
Discussion:  Dr. Schnoes provided updates on the following items:  LR63 Study of ESUs; Gifford Farm flooding and land lease; Administrator Evaluation coming in November.
9. New Business Agenda Items
9.1. Interview prospective Board Members for District 2
Action(s):
Motion to appoint Ted Stilwill to fill the ESU #3 District 2 Board Member vacancy Passed with a motion by Alan Moore and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
Discussion:  Interviews with two candidates were held.  the first interview was held at approximately 7:45 pm with Richelle Simmons and the second interview was held at approximately 8:30 pm with Ted Stilwill.  Following the interviews, the board discussed the strengths and any challenges that each candidate would bring to the board.  A paper ballot vote was taken by the six board members.  Ted Stilwill received four votes and Richelle Simmons received two votes.  The board mentioned that both candidates were excellent and choice was difficult to make.
9.2. Approve FY 2020 Sarpy County / ESU #3 Head Start Grant and Budget Narrative
Action(s):
Motion to approve the Refunding Application for the the Head Start Program in the amount of $2,416,478 Passed with a motion by Denny Wilkins and a second by Stuart Dornan.
No Action(s) have been added to this Agenda Item.
9.3. Approve Head Start Transfer Grant
Action(s):
Motion to preliminarily approve the Transition Grant for Head Start funding up to the amount of $942,158.87 with authorization for Dr. Schnoes and Ron Pearson to proceed with signing the final grant when the actual grant amount is available Passed with a motion by Mary Scarborough and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
9.4. Approve Restatement for Educational Service Unit #3 403(b) Plan
Action(s):
Motion to approve the amendment and resolution for Restatement of the Educational Service Unit #3 403(b) plan Passed with a motion by Stuart Dornan and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
9.5. Approve Copier Contract
Action(s):
Motion to approve the five year contract with Access Systems using nine Sharp copiers Passed with a motion by Brett Kuhn and a second by Alan Moore.
No Action(s) have been added to this Agenda Item.
9.6. Audit Report
9.7. Selection of NASB Delegate Assembly Representative for ESU #3
Action(s):
Motion to select Alan Moore to represent ESU #3 at the 2019 NASB Delegate Assembly Passed with a motion by Brett Kuhn and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
9.8. NESUBA Information and Selection of Voting Representative
Action(s):
Motion to approve Ron Pearson and Mary Scarborough as the voting representatives for ESU #3 at the November NESUBA meeting. Passed with a motion by Denny Wilkins and a second by Brett Kuhn.
No Action(s) have been added to this Agenda Item.
9.9. 2018-19 Annual Report
Discussion:  The 2018-19 Annual Report was not finished yet but will be completed by the November deadline.
9.10. Student Services Remodeling Project
Action(s):
Motion to approve and accept 1) Base Bid of $813,000 with Alternate #1: adding $46,000 for cabling and Alternate #2: deducting $6000 for wood doors, for a total of $853,000 from Rogge General Contractors, Inc. ; 2) ESU #3 Heat Pumps bid from Trane for $90,073.00; for a grand total of $943,073 for the Student Services Remodel Project and giving Dr. Dan J. Schnoes, CEO, authority to sign the necessary contracts Passed with a motion by Alan Moore and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board reviewed the bids that were compiled by BVH and were overall pleased with the number of construction companies that submitted bids and dollar amounts associated to the bids for this project.
9.11. Brook Valley Wall Construction Project
Action(s):
Motion to approve the estimate from JFK Construction for $50,161 for the Brook Valley Wall Construction Project Passed with a motion by Brett Kuhn and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
9.12. Board Policy Updates
Action(s):
Motion to approve the updates to Board Policies Article 3 Sections J & K Passed with a motion by Brett Kuhn and a second by Denny Wilkins.
No Action(s) have been added to this Agenda Item.
9.13. Executive Session
Discussion:  Executive Session was not needed.
9.13.1. Reconvene to Regular Session
10. Adjournment
Action(s):
Motion to adjourn meeting Passed with a motion by Ron Pearson and a second by Stuart Dornan.
No Action(s) have been added to this Agenda Item.
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