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November 16, 2021 at 7:00 PM - ESU 3 Regular Meeting

Minutes
1. Call to Order and Roll Call
Discussion:  Pursuant to Section 84-1411 of the Nebraska Statutes, notice of future meetings was be given by advertisement in the Omaha World Herald on November 11, 2021. 

In addition, the meeting was posted on the following locations: the ESU #3 Website, the ESU #3 Headquarters front door, and the Sparq Meetings host site.
1.1. Excused Board Members, if Applicable
Action(s):
Motion to excuse absent board members Brett Kuhn and Alan Moore Passed with a motion by Stuart Dornan and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
2. Nebraska Open Meetings Act Notice; Location of Posted Information
3. Recognition of Visitors
Discussion:  Kerry Gustafsson from Dana F. Cole & Company attended to provide a review of the Audit Report with the Board.
4. Public Comments
Discussion:  No public comments.
5. Approval of Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented Passed with a motion by Brenda Sherman and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
5.1. Approval of Previous Board Meeting Minutes
5.2. Personnel Report
5.2.1. Hired
5.2.2. Resigned/Terminated
5.3. Contract Report
5.4. Approval of National Travel and/or Lodging Expenses Exceeding the Applicable Federal Rate Report
5.5. Items for Disposal, Asset Change, or For Sale
5.6. Board Member Insurance Coverage
5.7. Head Start Leadership Reports, Policy Council Updates, Contracts, Etc.
6. Approval of Treasurer’s Report
Action(s):
Motion to approve the Treasurer's report as presented Passed with a motion by Ted Stilwill and a second by Stan Turner.
No Action(s) have been added to this Agenda Item.
Discussion: 

The Treasurer's Report noting receipts totaled $1,298,502.31 for the month and disbursements totaled $1,988,613.78.

7. Approval of Bills
Action(s):
Motion to approve bills as presented Passed with a motion by Ron Pearson and a second by Ted Stilwill.
No Action(s) have been added to this Agenda Item.
Discussion: 

Bills were presented in the amount of $1,581,672.84.

8. Administrative Report
Discussion:  Dr. Schnoes shared updates on the following topics: Budget and BC/BS costs, Facilities, Cybersecurity purchase, New planetarium for GF has arrived, Farm lease extension, 2022 Board Calendar, and future conferences.  
9. New Business Agenda Items
9.1. Review and Approve the 2020-21 Fiscal Year Audit
Action(s):
Motion to approve the 2020-21 Fiscal Year Audit Passed with a motion by Brenda Sherman and a second by Mary Scarborough.
No Action(s) have been added to this Agenda Item.
Discussion:  Kerry Gustafsson from Dana F. Cole & Company reviewed the FY2020-21 Audit Report with the Board.  There were no findings of any inappropriate uses of funds. 
9.2. Strategic Planning Process
Discussion:  Dr. Schnoes will reach out to Dr. Fred Brown to contract for his services in facilitating the Strategic Planning Process.
9.3. SOC Grant and Contract with Region 6
Action(s):
Motion to approve the contact with Region 6 for the SOC Grant for $579,268 Passed with a motion by Brenda Sherman and a second by Stan Turner.
No Action(s) have been added to this Agenda Item.
9.4. New Election District Boundaries for ESU #3
Action(s):
Motion to approve the new set of election boundaries for all ESU #3 Board Members as provided by UNO Passed with a motion by Brenda Sherman and a second by Stuart Dornan.
No Action(s) have been added to this Agenda Item.
Discussion:  The first set of maps from UNO were received for the committee to review.  This set allows for changes in boundaries to meet the legal requirements and keeps all 8 board members in their respective districts.  All board members will also represent more than one district. 

The Board committee (Alan, Mary, Stan and Ted - Ron filled in for Alan as alternate) met on Tuesday at 6:30 pm with Dr. Schnoes and Dr. Josie Schafer from UNO. 

The committee felt the maps were ready to share with the board.  Upon review, the maps fulfilled the requirements set for the project and received board approval.  
9.5. Approve District Service Plans for 2021-2022
Action(s):
Motion to approve the District Service Plans for 2021-22 Passed with a motion by Mary Scarborough and a second by Stan Turner.
No Action(s) have been added to this Agenda Item.
9.6. Set Date and Location for December Board Meeting
Action(s):
Motion to set the location, date, and time of the December Board Meeting for December 21st, 2021 at 6:30 pm at Jerico's Restaurant Passed with a motion by Ted Stilwill and a second by Brenda Sherman.
No Action(s) have been added to this Agenda Item.
Discussion:  The location, date, and time of the December Board Meeting was set for December 21st, 2021 at 6:30 pm at Jerico's Restaurant.
9.7. Review of ESU #3 Administrator Evaluation Process
9.8. Executive Session
Discussion:  No executive session was requested.
9.8.1. Reconvene to Regular Session
10. Adjournment
Action(s):
Motion to adjourn meeting Passed with a motion by Brenda Sherman and a second by Stuart Dornan.
No Action(s) have been added to this Agenda Item.

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