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January 27, 2011 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Call to Order - 6:00 p.m.
Speaker(s):  Dan Schlafer
2. Welcome to Visitors
Speaker(s):  Dan Schlafer
3. Tribute to Jerry Patton
Speaker(s):  Dan Schlafer
4. Moment of Silence
Speaker(s):  Dan Schlafer
5. Pledge to Flag
Speaker(s):  Dan Schlafer
6. Special Recognition: Jake Campbell, Pleasant Hill Elementary - County Spelling Bee Champion
Speaker(s):  Dan Schlafer
7. Roll Call
Speaker(s):  Dan Schlafer
8. *Approval of Minutes of December 16, 2010
Speaker(s):  Dan Schlafer
9. *Approval of Agenda
Speaker(s):  Dan Schlafer
10. Community Comments
Speaker(s):  Dan Schlafer
11. Recognition of County-wide Light Switch Winners presented by Nancy McBee, Trane Representative
Speaker(s):  Dan Schlafer
12. Commitment to Graduate Program presented by Lisa Spain
Speaker(s):  Dan Schlafer
13. School Board Reports
Speaker(s):  Dan Schlafer
13.A. TLN Report
Speaker(s):  Sandra Brewer
14. Legal Report
Speaker(s):  Earl Patton
15. Director of Schools Report
Speaker(s):  Aarona VanWinkle
15.A. Report on Progress of Energy Efficient Schools Initiative
Speaker(s):  Aarona VanWinkle
Rationale:  The lighting and water scopes for all of the schools are complete and placed into warranty.

All of the vendmisers for the vending machines have been installed at all of the schools.

The window installation at Pine View is complete and the windows at Homestead will be complete by the end of this week.

The Building Automation System Workstation was installed in the Maintenance Department and is communicating to the schools that the controls are complete.  Graphics for the schools are being added as we commission the rest of the schools.

The controls are complete at Glenn Martin and South.  We will start commissioning Homestead next week.

The remaining work consists of controls at the rest of the schools and the HVAC upgrade at CCHS.


15.B. Cumberland County Schools State Report Card
Speaker(s):  Rebecca Wood
15.C. *Approval of Memorandum of Understanding between CCBOE and CCEA
Speaker(s):  Aarona VanWinkle
Rationale:  During 2010-2011 budget preparation, the BOE recommended a 6% increase for certified employees on the local pay step increases.  The discussion started out as a 3% increase for teacher step raises since support staff received a 3% step increase.  A 3% step raise for teachers was estimated to be a total of $12,628.94 which amounted to about $24 a teacher for the total year’s increase.  Mr. Blalock made a recommendation that we increase that to a 6% increase on the local pay step which amounted to $25,257.88 to be divided between all the certified employees.  We budgeted $26,000 to cover the 6% local step increase.  Since this has to do with salary benefits it must be negotiated with CCEA.  They countered our 6% on each step with the pay scale that is presented in the BOE packet.  It was their thought that more emphasis should be placed on longevity and additional degrees than on beginning teachers.  You will notice it is their recommendation that beginning teacher have a $37 dollars a year increase and that a certified employ with a doctoral degree and 25 years or more receive $63 dollars more a year.  I told them I would present their recommendation to the board.

Since Cumberland County does not contribute more than the minimum provided by the BEP formula,  all pay for certified employees above the $38,000 generated by the formula must be funded through Component 3 of the BEP allotment. 
15.D. Review of 2010-2011 School Calendar
Speaker(s):  Aarona VanWinkle
Rationale:  Today makes 17 days that we have missed because of dangerous road conditions.  Using the 3 schedule staff development days as regular school days, we now have 4 days that must be completed.  I am concerned that we may miss more days as we have the months of February and March remaining.  Students are required to attend school for 6.5 hours to equal one day.

The Attendance guidelines (B-105) give us the procedure for make-up days.  There are several options available to us.  
  • Presidents' Day is February 21 which could be used to make up one day.
  • Reduce time scheduled for spring break.
  • Extend the school year (the school year may legally be extended to June 30).
  • Schedule classes on Saturdays.
  • Additional time at the end of each day to accumulate missed time.  Thirty minutes has been approved by the state.  If 30 minutes are added to the school day it will take 13 days to equal 1 school day.  We could petition the state to go 43 minutes extra per day which would take 9 days of extended time to equal 1 school day.
(Note:  It is recommended in the Attendance Guidelines that the last 2 options only   be considered as a last resort for making up days missed.)

Other surrounding systems to our west and north are in similar situations:  Montery has missed 14 and must make up one at this time.  Putnam has missed 12 days.  Fentress has missed 17 days and must make up 4 of them.  Overton has missed 15 days and must make up 2.  White County has missed 12 and must make up any additional days missed. Morgan has missed 14 and must make up 2.  
15.E. FYI
Speaker(s):  Aarona VanWinkle
15.E.1. TSBA Day on the Hill
Speaker(s):  Aarona VanWinkle
Attachments:
15.E.2. TSBA Employment Law Seminar
Speaker(s):  Aarona VanWinkle
15.E.3. Attendance Report
Speaker(s):  Aarona VanWinkle
Attachments:
15.E.4. Updated Policies
Speaker(s):  Aarona VanWinkle
Attachments:
15.E.5. February School Calendar of Events
Speaker(s):  Aarona VanWinkle
15.E.6. Annual Planning Calendar
15.E.7. 12 Month Agenda
15.E.8. Facilities and Maintenance Plan
Attachments:
15.E.9. Character Counts
16. School Board Committees
Speaker(s):  Dan Schlafer
16.A. Attorney Contract Committee
Speaker(s):  Jim Blalock
16.B. Safety Committee
Speaker(s):  Gordon Davis
16.C. Building and Grounds Committee
Speaker(s):  Richard Janeway
17. Business Manager Report
Speaker(s):  Cindy Randol
17.A. December Monthly Financial Report
Speaker(s):  Cindy Randol
17.B. Sales Tax Report
Speaker(s):  Cindy Randol
Attachments:
18. *Consent Agenda
Speaker(s):  Dan Schlafer
18.A. Approval of Field Trips
Speaker(s):  Dan Schlafer
18.A.1. CCHS Track Team
Speaker(s):  Dan Schlafer
18.A.2. North Cumberland Honors Trip
Speaker(s):  Dan Schlafer
18.A.3. SMHS Beta Club
Speaker(s):  Dan Schlafer
18.B. Approval of Volunteers
Speaker(s):  Dan Schlafer
18.B.1. CCHS
Speaker(s):  Dan Schlafer
18.B.2. Homestead Elementary
Speaker(s):  Dan Schlafer
18.B.3. Pleasant Hill Elementary
Speaker(s):  Dan Schlafer
18.C. Approval of Bus Specifications
Speaker(s):  Dan Schlafer
18.D. Approval of 1st Reading on Policies
Speaker(s):  Dan Schlafer
18.D.1. 1.808 - Registered Sex Offenders
Speaker(s):  Dan Schlafer
18.D.2. 3.403 - Traffic and Parking Controls
Speaker(s):  Dan Schlafer
18.D.3. 4.201 - Basic Curriculum Program
Speaker(s):  Dan Schlafer
18.D.4. 4.203 - Advanced College Placement
Speaker(s):  Dan Schlafer
18.D.5. 4.204 - Summer School
Speaker(s):  Dan Schlafer
18.D.6. 4.209 - Alternative Credit Options
Speaker(s):  Dan Schlafer
18.D.7. 4.402 - Selection of Instructional Materials (Other than Textbooks)
Speaker(s):  Dan Schlafer
18.D.8. 4.502 - Parent/Family Involvement
Speaker(s):  Dan Schlafer
18.D.9. 4.5021 - Family Engagement
Speaker(s):  Dan Schlafer
18.D.10. 4.700 - Testing Programs
Speaker(s):  Dan Schlafer
19. Old Business
Speaker(s):  Dan Schlafer
20. Questions from Media
Speaker(s):  Dan Schlafer
21. Adjournment
Speaker(s):  Dan Schlafer
22. *Indicates Board Approval Required
Speaker(s):  Dan Schlafer
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