Public Meeting Minutes: January 12, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting

January 12, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting Minutes

January 12, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting
Meeting Called to Order
Approval of Agenda
Announcements
Recognize Cookeville High School Select Choir for being selected to perform at the 2012 National School Boards Association (NSBA) Annual Conference at the Boston Convention & Exposition Center in Boston, MA
Board Reminder - Statement of Disclosure due by 1/31/12
Note School Board Appreciation Week in Tennessee - January 22-28, 2012
Approval of Minutes
Special Called Board Meeting - December 1, 2011, @ 4:45PM
Regular Board Meeting - December 1, 2011, @ 5:00PM
Special Called Board Meeting - December 9, 2011, @ 5:30PM
Approval of Consent Agenda
Payments/Purchases
Approval to purchase software (central office, free and reduced, free and reduced scanning, point-of-sale, online payments and check collection) from RFP's committee recommended MCS Software, LLC, Mandeville, LA at a cost of $32,472.51 to be paid from 143-73100-399.
Approval to purchase fifteen (15) IMacs for the Capshaw Elementary computer lab @ $999.00 each in the total amount of $14,985 to be paid from Capshaw Elementary School donations.
Approval of the purchase of two (2) Macbook 5 packs for Cane Creek Elementary in the amount of $8,790.00 to be paid from 142-71100-722-101.
Approval of the purchase of four (4) Promethean Boards for Cane Creek Elementary School from PCS (Personal Computer System) - Louisville, TN in the amount of $10,206.00 to be paid from 142-72210-790-101.
Approval to purchase Interactive White Boards (23) for critical need schools in the amount not to exceed $60,000.00 to be paid from 142-71100-722-581-1207, First to the Top grant funds per quote.
Approval of payment to Bass, Berry & Sims PLC - Nashville, Tennessee for legal services through November 23, 2011, in the amount of $1,443.00 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
Bids
Permission to Bid
System-wide Bids: Air Filters, Light Bulbs, Transportation: Petroleum Products/Automotive Parts/Bus Tires, Paint, Fire Suppression, Fire Alarm Inspection, Pest Control, Sprinkler Inspection & Testing, Copy Paper, Disposable Paper, Carpet, Emergency & Exit Lights, System-wide furnishings.
Sycamore Elementary Gym HVAC
Approval of Bids
Approval of the Finish Materials Bid for the Construction Projects at CHS, MHS, and UHS from the following vendors: Cavender's, Potter's Ace Home Center, Williams Wholesale, and Migliore's Carpet, as submitted to be paid from CHS, MHS, and UHS school CTE funds.
Budget Amendments/Line Item Transfers
Federal Budget Amendments - Fund 142
To better expend Freshman Academy grant funds
Title II.D. (231) needed to utilize funds more appropriately according to program needs
Title II.A. (201) due to a notice of allocation decrease from the State Department
Title I Consolidated Administration (011) due to larger 10-11 carry over than was originally appropriated
Federal Line Item Transfers - Fund 142
Title I (101) to utilize funds more appropriately
Title I Consolidated Administration (011) to utilize funds more appropriately
IAF Implementation grant to include Life, Medical, and Dental insurance expenses
General Purpose School Budget Amendments - Fund 141
To budget for TVA ENERNOC energy reduction grant
To budget donation from The Knights of Columbus for SE Students in the CDC classrooms
To reallocate funds to meet needs of SE students on IEP's
Other contracted services are needed to meet the IEP requirements of SE students
General Purpose School Line Item Transfers - Fund 141
To reallocate and better expend grant funds for the VOCRE program
Out of County and Over-night Trip Report
Grant Report
Other
Approval to amend the Putnam County Board of Education 403(b) plan document to add Life of the Southwest (LSW) as an approved investment provider.
Approval of Memorandum of Understanding for agreement between School-Based Services division of Centerstone Community Mental Health Centers, Inc. and Putnam County Board of Education.
Building Projects Discussion & Approval of Payments/Purchases
Prescott South Schools (PSS) Project Update
Release Retainage
Payment Cockrill Design & Planning - Knoxville, TN
One Year Warranty Walk Thru List
Burks Middle School Addition Project Update
Payment to Mid-State Construction Company - Livingston, Tennessee
Property Sale - 432 Ellis Avenue
Policy
Policy 3.3001, Use of Cellular Phones
Policy 4.209, Alternative Credit Options
Presentation, Discussion and/or Action
Healthier Schools Challenge Presentation - Lori Paisley
Director of Schools Search
Director of Schools Search Advisory Committee
Director of Schools Job Description
Director of Schools Recruitment and Selection Timeline
Monterey Naming Committee - Johnny Bowman
Adjournment
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