Public Meeting Minutes: September 4, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting

September 4, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting Minutes

September 4, 2012 at 5:00 PM - Putnam County Board of Education Regular Meeting
Meeting Called to Order
Approval of Agenda
Election of 2012-2013 Board Chairman/Vice-Chairman
Announcements
Discuss date for October Regular Board Meeting (New Board member training October 4-5, 2012)
Approval of the Minutes
Regular Board Meeting - August 2, 2012, @ 5:00 PM
Special Called Board Meeting - August 16, 2012, 5:00 PM
Approval of the Consent Agenda
Payments/Purchases
Approval of payment to Moore, Rader, Clift and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from May 15, 2012, to August 22, 2012, in the amount of $8,921.86 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
Approval of purchase of fifty-eight (58) 21.5" i-Mac computers from Apple Computers for Avery Trace Middle School (ATMS) in the amount of $66,642.00 to be paid from 142-71100-722-101.
Approval of purchase of one (1) iPad cart with thirty (30) iPad's, one (1) MacBook cart and forty-two (42) MacBooks from Apple Computers for Algood Middle School (AMS) in the amount of $57,503.00 to be paid from 142-711-722-101.
Approval of the purchase of three (3) iPad2 10 packs and one (1) iPad Learning Lab from Apple Computers for Prescott South Middle School (PSMS) in the amount of $17,669.00 to be paid from 142-71100-722-101.
Approval of the purchase of thirty0one (31) MacBook Pro 13" laptops from Apple Computers for Cornerstone Middle School (CMS) in the amount of $34,069.00 to be paid from 142-71100-101.
Approval of payment to Frontline Technologies - Exton, PA for Aesop in the total amount of $11,943.50 to be paid from 141-72230-399 in the amount of $$375.00; 141-72210-399 CURRI in the amount of $10,308.50; and 141-72220-399 in the amount of $1,260.00.
Approval to purchase from PCS distance learning equipment in the implementation of the U.S. Department of Agriculture Rural Utilities Service Grant in the amount of $480,639 to be paid from 141-71100-722-RUSII.
Bid (None Submitted)
Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
CSHP - To budget $500.00 donated from Jason Barnes/Workout Anytime to purchase incentives for Staff Wellness program
SPED - To allocate funds for the "Transition to Work Program" Grant awarded to PCS for the 2012-13 school year
Grants - To allocate budget for Cummins STEM Equipment Grant
Grants - Carryover of cummins I AM Grant funds from 2011-12
Grants - To allocate budget for Cummins I AM Grant funds for the 2012-13 school year
General Purpose School Line Item Transfer - Fund 141
504PG - To purchase new computer and laptop
Federal Project Budget Amendments - Fund 142
Federal Programs - Title I (101) to utilize funds more appropriately according to program needs
SPED - To correct Preschool carryover 12-21 allocation
SPED - To correct beginning balance for the federal IDEA carryover funds
Grants - To establish 21st CCLC grant budget for 2012-2013 school year
Federal Projects Line Item Transfer - Fund 142
Federal Programs - Title II (201) to utilize funds more appropriately
Approval of Out-of-County/Overnight Trip Report, as submitted.
Approval of Grant Report, as submitted.
Other
Approval to enter into a membership agreement with the National Joint Powers Alliance (NJPA) national purchasing cooperative.
Approval of the 2012-2013 individual school budgets, as submitted.
Approval to move to GPS Fund 141 per GASB 54 requirements: $9,408.30 from Fund 177 (Jere Whitson Capital Project) to GPS Unassigned Fund Balance (39000); and $55,154.02 from Fund 156 (Capital Project Fund predating current bond Issue) to GPS - Committed to Capital Outlay (34675)
Approval of the request from the City of Cookeville to utilize one (1) out-of-service bus (#51) for a Fire Service Training Session that would be returned to Putnam County Schools for scrap disposal.
Approval of the 2012-2013 Athletic Trainer Services Agreement with Star Physical Therapy, as submitted.
Building Projects Discussion & Approval of Payments/Purchases
Capshaw Elementary School Structural Stabilization Project Update
Payment to Rembco Geotechnical Contractors
Cornerstone Middle School HVAC Improvements Update
Payment #03 to Carwile Mechanical Contractors, Inc.
Payment #04 Carwile Mechanical Contractors, Inc.
Burks Addition Project Update
Payment #13 to Mid-State Construction
Partial release of retainage to Mid-State Construction
Mid-State Construction's Proposed Change Order #002
Policy
Policy 1.400, School Board Meetings
Policy 1.704, Charter Schools
Policy 3.404, Private Vehicles (Recommend PCBOE present policy)
Policy 3.500, Food Service Management
Policy 4.408, Use of Multimedia
Policy 4.603, Promotion and Retention
Policy 5.109, Evaluation
Policy 5.117, Procedure for Granting Tenure (Recommend PCBOE present policy)
Policy 5.200, Separation Practices for Tenured Teachers
Policy 5.201, Separation Practices for Non-Tenured Teachers
Policy 5.202, Separation Practices for Non-Certified Employees (Recommend PCBOE present policy)
Policy 5.801, Director of Schools Recruitment and Selection
Policy 5.803, Evaluation of the Director of Schools
Policy 6.202, Home Schools (Recommend PCBOE present policy)
Policy 6.304, Student Discrimination/Harassment and Bullying/Intimidation (Recommend PCBOE present policy)
Policy 6.316, Suspension/Expulsion/Remand
Policy 6.4081, Safe Relocation of Students
Presentation, Discussion and/or Action
Update - Math Tutoring Request
Fund 141 - General Purpose School Budget Draft #4
Adjournment
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