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June 5, 2014 at 5:00 PM - Putnam County Board of Education Regular June Board Meeting

Minutes
Meeting Called to Order
Approval of Agenda
Announcements
Note Adult High School Graduation on Friday, June 6, 2014, at 7:00 PM at Avery Trace Middle School Auditorium
Approval of Minutes
Minutes Regular May Board Meeting - May 1, 2014, @ 5:00 PM
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from February 22, 2014, to May 20, 2014, in the amount of $8,424.04 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
Approval to purchase fifty-two (52) iPad minis with cover from Apple in the total amount of $18,705.00 to be paid from 142-72210-790-850, Other Equipment, as submitted.
Bids/Quotes
Approval of the Bus Lift bid from the lowest and best bidder, Heavy Duty Lift & Equipment Inc. - Flowery Branch, Georgia, in the total amount of $27,500.00 for four (4) Mobile Bus Lifts to be paid from 141-72710-729, Equipment, as submitted on the bid tally sheet.
End-of-the-Year Clean-up Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
Reallocation of Medical Insurance based on benefit participation
To budget for additional funds paid from individual schools for Substitute Teachers
To budget for additional funds paid from individual schools for employee stipends
To budget for State Revenue for Job Training Partnership Act
To budget additional revenue (State & Federal) for Adult Education
To allocate supplemental award of $7500 and reallocate funds for better utilization
General Purpose School Line Item Transfers - Fund 141
Regular Instruction Program 71100
Alternative Instruction Program 71150
To better allocate Special Education funds
Vocational Educational Program 71300
Adult Education 71600
Attendance 72110
Health Services 72120
Other Student Support 72130
Regular Instruction Program 72210
Alternative Instruction Program 72215
To better allocate Special Education Funds 72220
Vocational Education Program 72230
Adult Education 72260
Board of Education 72310
Director of Schools 72320
Office of the Principal 72410
Fiscal Services 72510
Human Services/Personnel 72520
Operation of Plant 72610
Maintenance of Plant 72620
Transportation 72710
Central and Other 72810
Food Services 73100
Early Childhood Education 73400
Family Resource 02001
Federal Projects Budget Amendments - Fund 142
To allocate supplemental award of $7500 and reallocate funds for better utilization
Federal Projects Line Item Transfers - Fund 142
Special Education - To reallocate Federal Transition Grant Funds
Special Education - To reallocate funds for IDEA Part B to pay for Employee Medicare and in-county travel
CTE - To reallocate Perkins IV grant funds for better utilization
Federal Programs - Consolidate Administration (011)
Special Education - To reallocate the Federal Paraprofessional Education Grant funds
School Nutrition Budget Amendment - Fund 143
Transfer monies to operating transfers
Extended School Program Line Item Transfer - Fund 146
Extended School Program 73300
Out-of-County & Overnight Trip Report
Grant Report
Other
Approval of Community Eligibility Provision for the following schools: Group I: Algood, Baxter, Cane Creek, ParkView, Sycamore, White Plains Academy and Group II: Avery Trace, Burks, Cornerstone, Jere Whitson, MHS, Northeast, and Prescott South Elementary.
Approval to extend the existing Pitney Bowes Postage Meter Lease Agreement between Pitney Bowes Global Financial Services and Putnam County Schools for the 2014-2015 school year, as submitted.
Approval of contract with DeKalb County for a Special Education Program for one (1) student for the 2014-15 school year with DeKalb County responsible for tuition and other services agreed upon, as submitted.
Approval of entering into contract with L.B.J.&C. Head Start for the 2014-15 school year, as submitted.
Approval to contract with Club Invention to provide Summer STEAM Academy programming in the amount of $12,500 to be paid from 142-73300-399-436, 21st CCLC Contracted Services, and 141-73300-399-02003, LEAPs Contracted Services, as submitted.
Approval of the amendment to the lease agreement between the Putnam County Board of Education and Tennessee Tech for space used by the Independence Program, as submitted.
Approval of the PASS Program Update for the 2014 - 2015 school year, as submitted.
Approval of a partnership with WCTE Upper Cumberland PBS and Putnam County School System for An American Graduate: Let's Make It Happen Grant, as submitted.
Approval of the Calvert Education Partners Agreement between Putnam County School System (the "Virtual School") and Calvert Education Educational Services, LLC - Hunt Valley, Maryland ("Calvert Education") relating to Virtual School's virtual public school offering, as submitted.
Approval to enter into contract with Herren Glass and Mirror, Inc. and with Kenneth Jones Company, Masonry Contractors, for the emergency repairs to Algood Elementary School in the respective estimated amounts of $2,719.00 and $11,938.00, as submitted.
Approval of a partnership with WCTE Upper Cumberland PBS and Putnam County School System for Ready to Learn Transmedia Demonstration Stations - Cohort #3, as submitted.
Building Projects Discussion & Approval of Payments/Purchases
New Monterey High School Project Update
Proposed Change Orders (PCOs)
PCO #20
PCO #40
PCO #42
PCO #49
PCO #51
PCO #58
PCO #59
Revised PCO #06 previously approved on 10-07-14 due to cost change
PCO #43
Change Orders
Change Order #005
Payments
Rouse Construction Company
GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
redChair: architects - Knoxville, Tennessee for the Kitchen Disposals and Interceptor Changes (100% complete)
redChair: architects - Knoxville, Tennessee for the Spring Curtain Drain Design (100% complete)
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
New Upperman Middle School Project Update
Proposed Change Orders (PCOs)
PCO #61
PCO #69
PCO #70 (revised)
PCO #71
PCO #72
Payments
R.G. Anderson Company, Inc. - Nashville, Tennessee
GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
redChair: architects - Knoxville, Tennessee for Kitchen Disposals and Interceptor Changes (100% complete)
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
Policy
Approval on first reading ONLY
New Policy, Bereavement Leave
New Policy, Criminal Records Checks
Policy 5.302, Sick Leave
Policy 5.310, Vacation and Holidays
Approval on first and final reading
Policy 1.803, Tobacco-Free Schools
Policy 6.205, Student Assignment
Discussion/Presentation
Tenure Recommendations
Enrollment Status Update - Corby King, Attendance Supervisor
Discuss GCA Services Group's request for a CPI Increase for the 2014-2015 school year
General Purpose School Budget Draft #2
RECESS & RECONVENE MEETING FOR LONG RANGE FACILITIES PLANNING INTERVIEWS
Long Range Facilities Planning Interviews
Cope Associates, Inc. Architecture - Knoxville, TN
Hart Freeland Roberts Design - Brentwood, TN
Upland Design Group, Inc. - Crossville, TN
Adjournment
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