Public Meeting Minutes: June 28, 2018 at 5:00 PM - Putnam County Regular July Board Meeting

June 28, 2018 at 5:00 PM - Putnam County Regular July Board Meeting Minutes

June 28, 2018 at 5:00 PM - Putnam County Regular July Board Meeting
Meeting Called to Order
Approval of Agenda
Announcements
Note the Tennessee Comptroller of the Treasury's certificate presented to Putnam County in recognition of its clean financial and compliance audit report for the fiscal year ending June 30, 2017.
Director's Reports
General Purpose School Cash Flow Analysis
Personnel Report
2017 annual report of investment earnings from individual schools pursuant to Policy 2.402
Approval of Minutes
Minutes of the Regular June Board Meeting - Thursday, June 7, 2018, @ 5:00 PM
Approval of Consent Agenda
Payments/Purchases
Approval of the purchase of ELA novels and texts for grades 5 - 12 for the 2018-2019 school year from American Reading Company in the amount of $62,428.18 to be paid from textbooks and materials.
Approval of the payment of a $20 Monthly Stipend for cell phone usage for the 2018-2019 school year per Policy 3.3001, Use of Cellular phones to be paid from 141-72220-199 for the following Special Education personnel: Sheri Roberson, Terri Melton, Tonia Wheeler, Laura Rich, Renee Gilles, Jessica Johns, Sheree Bernard, Tammy Julian, and Shelia Barker.
Approval of payment of a $20 stipend for Brenda Hughett for cell usage for Extended Learning Programs beginning July 1, 2018 - June 30, 2019 per Policy 3.3001, Use of Cellular Phones, as submitted.
Approval to purchase the renewal of Aerohive network device support subscription for 411 wireless access points and network switches from Central Technologies, Inc. - Knoxville, Tennessee (per State of TN Contract #49083) in the amount of $20,997.00 to be paid from 141-71100-722-01607, as submitted.
Approval of the purchase of Quaver Music Digital Curriculum for PreK-4 Music - 6 year adoption cycle from Tennessee Book Company, as submitted.
Approval of the purchase of the System-wide Universal Screener from NWEA MAP - Portland, Oregon for the 2018-2019 school year not to exceed $97,650 to be paid from 141-72210-599-02103, as submitted.
Approval of the payment to International Baccalaureate Organization for the 2018-2019 MYP Annual School fees for Cookeville High School in the amount of $10,500.00 to be paid from 141-72210-599-2103, as submitted.
Approval of the payment to International Baccalaureate Organization for the 2018-2019 Annual School Fees for Cookeville High School in the amount of $11,650.00 to be paid from 141-72210-599-2103, as submitted.
Approval of the payment to ACT, Inc. for the Spring 2018 11th Grade ACT assessment in the amount of $27,486.00 for 763 students to be paid from 141-72130-322-2103, as submitted.
Approval of the purchase of science textbooks grades 5 - 8 and Biology in the total amount of $399,183.90 from Tennessee Book Company to be paid from textbooks and materials, as submitted.
Approval to purchase video security system equipment upgrades for Cookeville High School in an amount not to exceed $24,990.00 from Central Technologies, Inc. on the Anderson Co. Schools catalog contract to be paid from 141-72250-790, Other Equipment, as submitted.
Bids/Quotes/Sealed bids/RFPs
Approval of the renewal of the System-wide Pest Control bid with Optimus Pest Solutions - Smithville, Tennessee for the 2018-2019 school year.
Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
Finance - Additional revenue received from Transportation Trip pay
General Purpose School Line Item Transfers - Fund 141
LEAPS - Amend budget to better utilize spending
Federal Projects Budget Amendments - Fund 142
Federal Programs - Blending Funds (111) to move family engagement appropriations to Title IA
Federal Programs - Title I Neglected (121) State Department reduced 2017-2018 allocation
Finance - To establish Read to Be Ready Summer Grant
Finance - To match budget to amounts approved by State
Finance - To amend budget to better utilize grant funds
Special Education - To budget additional supplemental funds awarded by the State Dept for IDEA Part B
Federal Projects Line Item Transfers - Fund 142
Federal Programs - Consolidated Administration 011 to cover fixed charges
Federal Programs - Title I (101) to cover fixed charges
Federal Programs - Title III (301) to cover fixed charges
Federal Programs - Title V (501) to cover fixed charges
School Nutrition Budget Amendment - Fund 143
School Nutrition - Increase budget for actual commodities received for 17-18 SY
Approval of Out-of-County and Overnight Trip Report
Approval of Grant Report, as submitted.
Other
Approval of the Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees for the 2018-19 school year, as submitted.
Approval of the certified pay scales (pending budget approval), as submitted.
Approval to enter into a capital lease agreement for a three year lease renewable annually, from Apple, Inc., to lease 900 MacBook (laptop computers) in the annual payment amount of $370,709.20, with half to be paid twice a year per attached schedule, in the total three year lease amount of $1,112,127.60 with a $1.00 purchase price at the end of year three, to be paid from 141-71100-722-01607, Regular Instructional Equipment, as submitted.
Approval of Complaint Managers for 2018-2019 school year, as submitted.
Approval of the Memorandums of Understanding (MOUs) for the 2018-2019 Tennessee Specific Industry Certifications for Human and Social Sciences Pilot for Cookeville and Monterey High schools and for the Dietetics and Nutrition Pilot for Cookeville and Upperman High schools, as submitted.
Approval of the 2018-2019 Consolidated Application, as submitted.
Approval of the Upper Cumberland School Districts Work Ethic Distinction Standard District and Business Memorandums of Understanding from the ATC Automation, Morningside Assisted Living, Flowserve Corporation, and Qualified Staffing businesses, for the 2018-2019 school year for Cookeville, Monterey, and Upperman High Schools, as submitted.
Approval of the 2018-19 Organizational Chart, as submitted.
Policy
Policy 6.200, Attendance
Discussion/Presentations
2018-19 Budgets
Fund 141 General Purpose School Budget Draft #3
Fund 142 Federal Projects Budget
Fund 143 Food Service Budget
Fund 146 Extended School Program Budget
Adjournment
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