September 22, 2014 at 6:00 PM - Regular Board of Education Meeting
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I. Call to Order
Agenda Item Type:
Procedural Item
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II. Pledge of Allegiance and Program
Agenda Item Type:
Procedural Item
Rationale:
Woodland Elementary 3rd grade students will perform under the direction of Ms. Susie Carden.
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III. Approval of Agenda
Agenda Item Type:
Procedural Item
Recommended Motion(s):
Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV. Special Reports/Presentations
Agenda Item Type:
Procedural Item
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IV.A. Good News
Agenda Item Type:
Action Item
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IV.B. Just the Facts About Oak Ridge Schools
Agenda Item Type:
Action Item
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V. Public Forum
Agenda Item Type:
Procedural Item
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VI. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Board Minutes: 8-25-14
Speaker(s):
Bruce Borchers
Agenda Item Type:
Consent Item
Rationale:
I recommend approval of the board minutes: 8-25-14.
Attachments:
()
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VI.B. FY'15 Budget Transfer - 1 - Transfer of Funds - Second Reading
Speaker(s):
Karen Gagliano
Agenda Item Type:
Consent Item
Rationale:
I recommend the approval of the transfer of funds detailed on the attached information.
Attachments:
()
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VI.C. Medical Leave Request
Speaker(s):
Chris Lee
Agenda Item Type:
Consent Item
Rationale:
I recommend the approval of a request for leave for a teacher. Backup documentation is attached.
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VI.D. Medical Leave Request
Speaker(s):
Chris Lee
Agenda Item Type:
Consent Item
Rationale:
I recommend approval of a request for leave for a teacher. Backup documentation is attached.
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VI.E. Medical Leave Request
Speaker(s):
Chris Lee
Agenda Item Type:
Consent Item
Rationale:
I recommend approval of a request for leave for a teacher. Backup documentation is attached.
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VII. Items for Action
Agenda Item Type:
Action Item
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VII.A. FY2014 Internal School Funds Audit/Financial Report for Individual School Locations
Speaker(s):
Karen Gagliano
Agenda Item Type:
Action Item
Rationale:
I recommend approval of the FY’2014 Financial Audit Report for the Individual School Locations – Student Activity Funds. Please see attachment.
Recommended Motion(s):
Motion to approve the FY2014 Financial Audit Reports for the individual school locations - student activity funds Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VII.B. Contract with Patterson, Hardee & Ballentine, PC to perform FY'15 Financial Audit
Speaker(s):
Karen Gagliano
Agenda Item Type:
Action Item
Rationale:
I recommend approval of the attached contract with Patterson, Hardee & Ballentine, PC (PBH) to perform the FY’15 Financial Audit at a fee of $27,950. Schools are required to contract with independent auditors annually for the provision of an independent audit of all financial activities. This is the second year of the three-year proposal accepted from PBH, representing no increase in fees over the FY’14 contract.
Recommended Motion(s):
Motion to approve the contract with Patterson, Hardee & Ballentine, PC to perform the FY'15 Financial Audit Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VII.C. FY'15 Budget Amendment - 1 - Transportation Changes - Second Reading
Speaker(s):
Karen Gagliano
Agenda Item Type:
Action Item
Rationale:
I recommend the approval of the Budget Amendment to use $500,000 from fund balance for student transportation changes.
Recommended Motion(s):
Motion to approve budget amendment to use $500,000 from fund balance for student transportation changes Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VII.D. Capital Improvements Program
Speaker(s):
Allen Thacker
Agenda Item Type:
Action Item
Rationale:
I recommend approval of the proposed CIP for fiscal years FY’16 – FY’22. The level of funding for FY’16 is unknown at this time. Previous planned projects have been shifted as necessary based upon priority. Funding for budgeting purposes has been estimated at previous levels. Adjustments may be made as more information becomes available from the City of Oak Ridge. Please see attached.
Recommended Motion(s):
Motion to approve the Capital Improvements Program Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VII.E. Board Policies - Section 3
Speaker(s):
Karen Gagliano
Agenda Item Type:
Action Item
Rationale:
I recommend approval of Board Policies Section 3.
Recommended Motion(s):
Motion to approve Board Policies Section 3 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VII.F. Suspend Second Reading Requirement for Board Policies Section 3
Speaker(s):
Bruce Borchers
Agenda Item Type:
Action Item
Rationale:
I recommend approval to suspend the second reading requirement for Board Policies Section 3.
Recommended Motion(s):
Motion to approve suspending second reading requirement for approval of Board Policies Section 3 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.G. Orchestra Field Trip
Speaker(s):
Chris Marczak
Agenda Item Type:
Action Item
Rationale:
I recommend approval for Oak Ridge High School Orchestra to travel to Annapolis, MD to compete in the Worldstrides Heritage Performance Festival on April 16 - 19, 2015.
Recommended Motion(s):
Motion to approve the Orchestra field trip to Annapolis, MD Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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VIII. Items for Information
Agenda Item Type:
Procedural Item
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VIII.A. Transportation Update
Speaker(s):
Diane Gibson
Agenda Item Type:
Information Item
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VIII.B. Financial Reports for June, July, and August
Speaker(s):
Karen Gagliano
Agenda Item Type:
Information Item
Rationale:
Attached are Financial Reports for June, July and August 2014.
Attachments:
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VIII.C. Enrollment Report
Speaker(s):
Chris Marczak
Agenda Item Type:
Information Item
Rationale:
Please see attached Enrollment Report for the period ending September 8, 2014.
Attachments:
()
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IX. Items for Discussion
Agenda Item Type:
Information Item
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IX.A. FY'14 Draft Comprehensive Annual Financial Report (CAFR) - Audit for Oak Ridge Schools
Speaker(s):
Karen Gagliano
Agenda Item Type:
Information Item
Rationale:
I recommend approval of the “DRAFT” of the FY2014 Comprehensive Annual Financial Report – Audit for Oak Ridge Schools. Please see attached document.
Attachments:
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IX.B. Board and Superintendent Evaluation
Speaker(s):
Keys Fillauer
Agenda Item Type:
Information Item
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X. Old Business
Agenda Item Type:
Procedural Item
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XI. New Business
Agenda Item Type:
Procedural Item
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XII. Communications
Agenda Item Type:
Procedural Item
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XIII. Adjournment
Agenda Item Type:
Procedural Item
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