April 16, 2024 at 4:00 PM - Board of Education Regular Meeting/Budget Work Session
| Regular Board | |
| Attendance Taken on 4/16/2024 at 4:06 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Absent |
| Present: 6, Absent: 1 | |
| Regular Board | |
| Attendance Taken on 4/16/2024 at 5:14 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 7, Absent: 0 | |
| Minutes | |
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I. CALL TO ORDER
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
Discussion:
In attendance: Dr. Trey Duke, Daniel Owens, Sheri Arnette, Angela Fairchild, Lisa Trail, Jenny Ortiz, Kim Fischer, Beth Prater, April Zavisa, Andy Taylor, Sandy Scheele, Jaclyn Saunders, Maria Johnson, Ken Rocha, Don Bartch, Larry Willeford, Brian Rome, Tyra Murray, Autumn DePriest, Chris George, Amanda Adams, Maryam Hill, and Brandie Garland
Assistant City Attorney Lauren Bush and City Liaison Bill Shacklett Incoming Board Member Ms. Jeanette Price David 5:16 |
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I.A. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Rationale:
The Pledge of Allegiance will be led by Board Member Ms. Barbara Long.
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II. APPROVAL OF AGENDA
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Public Comment
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
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IV. CONSENT ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Approval of 4-9-24 Board Budget Meeting Minutes
Agenda Item Type:
Consent Item
Attachments:
()
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V. ACTION ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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V.A. Approval of Budget Amendment-FY24 General Purpose Fund-TN Risk Management Trust Grant
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.B. Approval of Budget Amendment-FY24 General Purpose and Extended School Program Fund
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VI. REPORTS AND INFORMATION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VII. BUDGET WORK SESSION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
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VII.A. Updates and Unfinished Business from 4-9-24 Board Budget Discussion
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke gave a shout out to Finance Director Daniel Owens, Beth Prater and the Finance team for their hard work in preparing the 2024-2025 Budget.
Dr. Duke answered questions and concerns from the Board at the 4/9 budget meeting. He shared that the budget feedback survey went out to all parents and they received 1100 responses and those responses continued to line up with what was originally reported when the survey first went out. Dr. Duke shared the building capacity report per school. There was some discussion regarding growth at certain schools and the possible need for portables in the future. Finally, Dr. Duke shared a list of items that Mr. Settles requested regarding upgrades at the central office. |
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VII.B. 2024-2025 General Purpose Budget
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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VII.B.i. Revenues
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke and Mrs. Arnette discussed their concerns with the longtime partnership with Head Start. They explained that for the amount of money that is received through this program, the amount of work on the teachers to comply with HeadStart requirements was far too heavy. Dr. Duke and Mrs. Arnette feel that with the social work support, along with the mental health supports that we now have in place, our system can serve these students and parents without this partnership.
Mr. Ballard mentioned that there was current legislation that would change the grocery sales tax. He asked if that would have an impact on the budget. Dr. Duke said that he would look into that. Dr. Duke went over the proposed salary adjustments with incoming teachers, teachers in the 17-25 year gap, and classified staff. |
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VII.B.ii. Expenditures
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke spoke briefly on each line item in the budget.
April Zavisa explained the decreases in costs in the technology budget. Dr. Duke said that April has been great at looking at contracts and knowing how to decrease costs for the system in the technology line. Dr. Duke explained that City Attorney Adam Tucker is drafting language to go before city council regarding board pay at the request of the board at the 4/9 budget meeting. The new rate will be a flat $400.00 per month, with the Board Chair receiving an extra $50.00 per month. At the request of Mr. David Settles at the 4/9 budget meeting, there was discussion on health insurance being offered to the Board. Attorney Lauren Bush shared information regarding the State insurance plan that is available to Board members. Dr. Duke said that as far as having the same health insurance as MCS employees, he would have Kathleen Hunsicker, Benefits Administrator, reach out to each Board member to explain the availability of insurance coverage. The Board agreed that they would like to know what is available as far as insurance coverage. Mr. Ballard felt that offering insurance, along with the pay increase, would be a great recruitment tool for future board members. Dr. Duke said that this addition would require a change in policy as well as a budget allocation. Mrs. Bush will prepare a draft policy for the May 14th board meeting regarding the addition of insurance benefits for the Board. Dr. Duke added that if this is how the Board wanted to proceed, he would like to know before the April 30th meeting so that it would be added to the budget. He said that if it happens after April 30th, that would require a budget amendment. The Board agreed that they were in favor of pursuing this. David Settles asked if it is possible that the policy be restrictive. In other words, can the Board be limited to the plans that are available? Mrs. Bush said that she would call Benefits Administration and find out. Mr. Settles asked to have a conversation regarding the Director's salary. He said that he would like to see a bonus and general increase in pay for the Director. He said that he feels that the Director is doing an extraordinary job and would like to see this happen. Mrs. Bush explained that any changes will need to be made 45 days prior to an election, so that would be by the end of May. Dr. Duke explained that the Board would be receiving an evaluation packet on April 30 and the evaluation would be complete by June. Mr. Settles felt that it would be a good idea for the executive committee meet with the attorney to discuss this and have it ready by the April 30th meeting, so that this could be in the budget without having to do a budget amendment. Mr. Campbell said that he could meet before the 30th to discuss this. Mrs. Bush said that she would be in touch with Mr. Campbell. Don talked about basketball promote as a city thing clinics our schools with our students Clinics Saturdays in October The board likes the clinic ideas Going into fund balance about 4.7 million dollars are we comfortable going into our savings account add about 1.7 million to fund balance 24. 4 million in fund balance now 19 million is unassigned can do with it what we want in legal limits if we used every penny of 4 million dollars we would still be left with 14.4 million in fund balance which is still 12.8 of expenditures HVAC here CLA and SC roofs will move up with the county shared bonds that we will receive from new elementary school that the county is being buil keyless entry by June 30 app for teachers to send alert-they all have licenses if they want to put on their phone BL PA systems so that all teachers can hear in all areas-goes through the phones and then through speakers very old can't find people to work on them we can usually tweak things that happen as they happen can't say enough about what Randy has brought to our system-very successful first year |
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VII.B.iii. Fund Balance
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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VII.C. 2023-2024 Cafeteria Budget
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke explained that we would offer free breakfast and lunch to all students next year. He also explained that we have always paid the farmers a flat farmers schedule but we are moving them to our pay scale. He said that their program would be tied into our curriculum.
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VII.D. 2024-2025 Federal Budgets
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke briefly presented the Federal Consolidated budget to the board and explained that it was the basically the same as last year.
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VII.D.i. Federal Consolidated
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
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VII.D.ii. ESSER 3.0 Final Carryover
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke explained that the board would see an amendment to ESSER 3.0 on April 30th along with an amendment for additional funds.
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VIII. OTHER BUSINESS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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IX. ADJOURNMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
To wrap the meeting up, Dr. Duke told the board that if they have specific questions regarding anything in the budget, they could speak to Daniel Owens or himself.
The meeting adjourned at 7:01 p.m. |
