Download

View Options:

Show Everything
Hide Everything

November 8, 2018 at 5:30 PM - Jackson-Madison County School Board Combine Meeting

Minutes
1. Call to Order
1.A. MOMENT OF SILENCE
Discussion:  Kevin Alexander, Chairman opened the meeting with a moment of silence.  Mr. Alexander mentioned that Janice Hampton was ill but was on a phone conference with the School Board.
1.B. PRESENTATION OF COLORS
Rationale:  The North Side High School Air Force ROTC under the direction of Srgt. Robert Bursey will present the Colors at the JMCSS School Board Combined Meeting
1.C. PLEDGE OF ALLEGIANCE
Rationale:  Kevin Alexander, Board Chairman will lead the Pledge of Allegiance
2. APPROVALS
2.A. APPROVAL OF THE CONSENT AGENDA
Action(s):
A motion was made to approve the Consent Agenda. Passed with a motion by Mr. Wayne Arnold and a second by Ms. Doris Black.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
2.B. APPROVAL OF THE AGENDA
Action(s):
A motion was made to approve the Agenda. Passed with a motion by Jim Campbell and a second by Mr. Wayne Arnold.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Nay
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion: 

Morris Merriweather made a motion for the Action Item 12.2, 10-year Capital Plan to be posponed and removed from the Agenda. Doris Black seconded the motion.  Mr. Merriweather stated that the 10- Year Capital Plan was discussed at the Board Retreat but feels that the Long Range Planning Committee would need to review the plan further.  The following Board Members voted 

Wayne Arnold-No

Doris Black-Yes

Jim Campbell-No

Janice Hampton-No

James Johnson-No

A.J. Massey-No

Morris Merriweather-Yes

Shannon Stewart-No

Kevin Alexander-No

The Motion failed with a 7-2 vote in favor to not remove Action Item 12.2, 10-Year Capital Plan


3. PUBLIC COMMENTS
3.A. PUBLIC COMMENTS (30 MINUTES)
Rationale:  The Public is allowed to address the Board pursuant to Board Policy 1.404
Discussion:  During the thirty minutes allowed for Public Comments, several spoke concerning the Retiree Health Insurance Premiums.
4. APPEARANCE BEFORE THE BOARD
Discussion:  There were no appearances before the School Board.
5. JMCEA ANNOUNCEMENT/REPORT
5.A. EARLENE PRICE, JMCEA PRESIDENT
Discussion:  Mal Matthews spoke on behave of Earlene Price, JMCEA President.  Mr. Matthews mentioned that the JMCEA will be meeting with Dr. Eric Jones on Tuesday, November 13, 2018.
6. FINANCIAL REPORT
6.A. BUDGET AMENDMENTS, SCHOOL EXPENDITURES AND UTILITIES ANALYSIS
Discussion:  Mike Nichols read the Budget Amendments for the School Board. Mr. Nichols mentioned that he has handed a comparison Modified Summary from 2017 and 2018 for the Board to review.  There were no questions for Mr. Nichols from the Board
6.B. MONTHLY FINANCIAL STATEMENT-141 GENERAL PURPOSE SCHOOLS, MODIFIED SUMMARY FINANCIAL STATEMENT AND CHECKLIST
Discussion:  All documents are attached to eMeeting for the Board to review.
6.C. SALES TAX REPORT
Discussion:  Mike Nichols did not present a Sales Tax Report at the Board meeting.
7. QUESTIONS UNRELATED TO BOARD AGENDA ITEMS FOR SUPERINTENDENT
Discussion:  There were no unrelated questions for the Board or Dr. Eric Jones.
8. ITEMS REMOVED FROM THE CONSENT AGENDA
Discussion:  No items were removed from the Consent Agenda.
9. ITEMS ADDED TO THE AGENDA PER VOTE ITEM 2.2
10. COMMITTEE REPORTS AND ANY NECESSARY ACTION
10.A. POLICY COMMITTEE POLICIES FOR APPROVAL
Speaker(s):  Janice Hampton
Action(s):
The Policy Committee is recommending that the School Board adopt the following revisions on the first reading. Passed with a motion by Mrs. Janice Hampton.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion:  The Policy Committee is recommending that the Board approve the following policies revisions on the first reading.  The following policies needed an issue date update; 1.200 Method of Election of Officers, 1.201 Duties of Officers, 1.300 Board Committees, 1.301 Executive Committee, 1.302 School Attorney, 1.3013 Budget Committee, 1.3014 Policy Committee, 1.3017 Insurance Committee, 1.3018 Technology Committee.  The following policies had word changes for revisions; 1.203 New Member Orientation, 1.3015 Long Range Planning Committee, 1.807 Use of School Name, 2.601 Fundraising Activities, 3.202 Emergency Preparedness Plan, 4.605 Graduation Requirements, 5.602 Staff Time Schedules, 6.313 Discipline Procedures. Policy 6.711 Student Volunteers will be deleted from being a policy and procedures will be wrote for Student Volunteers.
10.B. LONG RANGE PLANNING COMMITTEE
Speaker(s):  Morris Merriweather
Discussion:  Morris Merriweather, Chairman of the Long Range Committee, mentioned at this time the Committee did not have any action for the Board.
10.C. BUDGET COMMITTEE
Speaker(s):  James Johnson
Discussion:  James Johnson, Chairman of the Budget Committee, mentioned that the Committee did not have at this time any action for the Board.
11. DISCUSSION ITEMS
11.A. SUPERINTENDENT EXPECTATIONS AND BOARD EXPECTATIONS
Discussion:  Some of the Board Members expressed there thoughts on the expectations and there were no changes made to the Board Expectations or the Superintendent Expectations at this time.
11.B. SUPERINTENDENT EVALUATION
Discussion:  Kevin Alexander stated that the Superintendent Evaluation needed more review from the Board.  Mr. Alexander mentioned that anyone interested in reviewing and updating the Superintendent Evaluation, will need to  email him and a committee will be formed to review the Superintendent Evaluation. 
11.C. GOALS OF THE SUPERINTENDENT AND THE SCHOOL BOARD
Action(s):
Wayne Arnold made a motion for Dr. Eric Jones to formulate a set of Goals to be used by the Board. Passed with a motion by Mr. Wayne Arnold and a second by Ms. Doris Black.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion: 

Eric Jones stated that he wanted the Board to have some idea of how the State holds the JMCSS accountable in deciding how to determine the Goals for the system.

Jared Myracle and Catherine Korth presented a powerpoint for Curriculum Adoption Plan.  The following items were in the powerpoint for the Board;

Curriculum/Textbook Purchasing Timeline, Goal Setting with Growth and Achievement, District TVAAS Results, Achievement, Achievement: AMOs Set By TDOE, Other AMOs Set By TDOE and the 10 - Year Capital Plan.

Eric Jones will email a copy of the explanation of how TVAAS and Achievement will allow a priority school to come off of the list. 

11.D. DISTRICT SUPPORT OF RETIREE HEALTH INSURANCE PREMIUMS
Action(s):
Wayne Arnold made a motion for further review needs to be done by the Insurance Committees. A second motion was made by James Johnson to have the Budget Committee review any budget changes needed after the Insurance Committee has reviewed the premiums. Passed with a motion by Mr. Wayne Arnold and a second by Ms. Doris Black.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
James Johnson made a motion for the Budget Committee to further review the Insurance Premiums after the Insurance Committee due to adjusting the budget. Passed with a motion by Mr. James Johnson and a second by Mr. Morris Merriweather.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion:  After much discussion from the Board Members, the Board wanted to have the Insurance and Budget Committee review and further discuss the Health Insurance Premiums.  When the Insurance and Budget Committees have met, they will bring their recommendations back to the Board for a vote in the December Board meeting.
11.E. SCHOOL BOARD VISION AND MISSION STATEMENT
Discussion: 

The Board discussed the Jackson-Madison County School System Mission Statement and Shared Vision Statement.  

Mission Statement: To prepare tomorrow's leaders by providing a safe, caring learning environment, working in cooperation with families and the community and providing appropriate curriculum and effective instruction.

Shared Vision Statement:  That all graduates will be effective problem solvers and have acquired the knowledge and skills to be life-long learners and productive citizens.

Shannon Stewart and Doris Black agree that the wording "options and opportunity" should be added to the statement.  Eric Jones asked, would the Board like for him to add this wording?  Mr. Jones will review the Mission and Vision Statements and add the wording "options and opportunity".  Mr. Jones will bring these statements to the Board in December during the Work Session.

11.F. BOARD DOC INFORMATION
Discussion: 

In previous years the Board used the BoardDocs program for agendas and minutes.  In March of 2018 the Board switched to using eMeeting for the use of Agendas and Minutes.  At this time BoardDocs has contacted the system concerning storing files.  

The Board discussed if the cost or the native Domino Database would be worth the cost or easy for all to use in finding information from previous years.  If the school system was to pay a fee of $150.00 an hour for a PDF version, the question is still, would we be able to locate the information needed.  To scan the hard copies and documents would be very timely and the cost would be expensive.  

The Jackson-Madison County has hard copies of minutes and documents at Central Office for review of previous meetings.  The Board decided to not ask BoardDocs for the storing of files.

12. ACTION ITEMS
12.A. EDUCATION FOUNDATION BYLAWS APPROVAL
Action(s):
Jim Campbell made a motion for the School Board to approve the Education Foundation Bylaws for the Education Foundation Committee. Passed with a motion by Jim Campbell and a second by Mr. Morris Merriweather.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion: 

Dale Thomas, Attorney for JMCSS, spoke to the Board concerning the Education Foundation Committee Bylaws.  Mr. Thomas stated that the Education Foundation Committee, approved the Bylaws in October and that the School Board would need to approve the Bylaws.  

The Jackson City, County Commission and the JMCSS Attorneys met with the Education Foundation Committee members and came to a compromise of the Bylaws.  Once, the Jackson City, County Commission and the JMCSS approves the Bylaws, the Education Foundation Committee will be able to start the fundraising for the Foundation.

12.B. 10-YEAR CAPITAL PLAN APPROVAL
Action(s):
Shannon Stewart made a motion to have the School Board approve the 10-Year Capital Plan as it stands. Passed with a motion by Mrs. Shannon Stewart and a second by Mr. A. J. Massey.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Nay
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion: 

The School Board discussed the 10-Year Capital Plan and decided to adopt the plan to further the projects for JMCSS.  The motion for adopting the 10-Year Plan was after 2/3 of the Board voted to stop discussion and to vote.

The 2/3 Board vote was as followed to stop the discussion and to adopt the plan.

Wayne Arnold, Yes

Doris Black, No

Jim Campbell, Yes

Janice Hampton, Yes

James Johnson, No

AJ Massey, Yes

Morris Merriweather, No

Shannon Stewart, Yes

Kevin Alexander, Yes

13. SUPERINTENDENT REPORT
Discussion:  Eric Jones did not have anything to report to the School Board at this time.
14. LEGISLATIVE CONTACT REPORT MADE DURING THE MONTH OF NOVEMBER SUBMIT TO JANITH STACK
15. SUGGESTED DECEMBER AGENDA ITEMS, PLEASE SUBMIT TO DR. ERIC JONES, KEVIN ALEXANDER, CHAIRMAN AND JANITH STACK BY NOVEMBER 29, 2018
16. INFORMATION ITEMS FOR THE BOARD
16.A. ANNUAL AGENDA CALENDAR
16.B. TSBA SCHOOL BOARD ACADEMIES
16.C. BOARD EXPENSES
16.D. HUMAN CAPITAL REPORT
17. CONSENT AGENDA
17.A. APPROVAL OF OCTOBER BOARD MEETING MINUTES
17.B. HUMAN CAPITAL REPORT
17.C. FINANCIAL STATEMENT
17.D. APPROVAL OF TEXTBOOK ADOPTION
17.E. CHECKLIST GREATER THAN $14,999.99
17.F. BUDGET AMENDMENTS
17.G. SCHOOL SUPPORT ORGANIZATIONS
18. ADJOURNMENT
Action(s):
A motion was made to adjourn the meeting. Passed with a motion by Mr. Wayne Arnold and a second by Mr. James Johnson.
  • Mr. Kevin Alexander: Yes
  • Mr. Wayne Arnold: Yes
  • Ms. Doris Black: Yes
  • Jim Campbell: Yes
  • Mrs. Janice Hampton: Yes
  • Mr. James Johnson: Yes
  • Mr. A. J. Massey: Yes
  • Mr. Morris Merriweather: Yes
  • Mrs. Shannon Stewart: Yes
No Action(s) have been added to this Agenda Item.
Discussion:  The meeting adjourned at 8:00 pm.
<< Back to the Public Page for Jackson-Madison County School System