Public Meeting Minutes: August 15, 2016 at 12:00 PM - Board of Education Regular Meeting

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August 15, 2016 at 12:00 PM - Board of Education Regular Meeting Minutes

August 15, 2016 at 12:00 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  The meeting was called to order at 12:08 PM by President Brabec. Board members present were Semerad, Hild, Misek, Vavricek,and Brabec; Cerny was absent. Also present were Superintendent Hoesing, Principals Comley, Grammer, Kovar, and Burton, Maintenance Supervisor Mundil, and Student Council Representative Cameron Harding.
I.A. Pledge of Allegiance
Discussion:  The District Mission Statement was read and the meeting was declared to be in open session with advance notice to the public. All present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Chuck Misek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
Rationale:  Cameron Harding will serve as our student liaison to the board of education.  He provides a monthly update to the board of activities happening throughout the month.  He will make an appearance at this meeting to reintroduce himself to you and answer any questions you may have.  With Monday being our first day of school, not sure if there is much information to share at this time.
IV. Action Items
IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
IV.A.1. Consider, discuss, and take action to approve the superintendent as the 2016-17 Title IX Coordinator and district representative for all local, state, and federal programs.
Rationale: 

The Office for Civil Rights is responsible for the enforcement of Title IX compliance by all K-12 Schools.  All public schools must name a Title IX Coordinator to oversee all local, state, and federal programs in the district.  This representative is responsible for the district's compliance with all accreditation, program requirements, and district responsibilities.  In the past, you have named the superintendent as the representative to serve on your behalf.

Recommended Motion(s):  Motion to to approve the superintendent as the 2016-17 Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to to approve the superintendent as the 2016-17 Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Richard Brabec and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
IV.B. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
IV.B.1. Consider, discuss, and take action to approve 2nd reading of the 2016-2017 board policy additions and revisions.
Rationale: 

In July you reviewed the redline policies with the changes noted.  Attached to the second reading are the new policies as posted on the district website.  These policies are in HTML format which makes them searchable by topic.
 
The recent legislative session, federal actions, and other changes have led to the following policy additions or revisions:
 
Policy 204.01 - LB 876 allows electronic voting during board meetings with certain restrictions.
 
Policy 201.05 – LB 874 made a change regarding the filling of board vacancies.
 
Policy 402.11 – This policy has been altered to create a clearer and less redundant set of expectations for managing the use of credit cards.
 
New Policy 402.16 – ESSA prohibits a district from helping an employee who was accused of sexual misconduct from finding a new job elsewhere.
 
New Policy 402.17 – LB 821 prohibits districts from asking prospective employees for their social media passwords as part of the hiring process.
 
Policy 502.02 – LB 1076 made changes in preventing option enrollments due to missing the March 15 application deadline.
 
Policy 503.09 – The NDE and ESSA have required more thorough grievance procedures for homeless enrollment disputes.
 
Policy 504.14 – LB 710 changed the definition of hazing.
 
Policy 508.12 – LB 1086 made minor changes to the self-management of asthma and anaphylaxis.
 
Policy 603.01 – The new math standards were passed in 2015.
 
Policy 606.08 – ESSA broadly requires that staff and students be educated in the harms of copyright privacy.
 
Policy 610.01 – ESSA requires parental consent for any mental health assessments.
 
Policy 611.01 – A minor change in the language for making grade reports available.
 
New Exhibit (form) 704.04E1 – ESSA requires posting of a notice for reporting waste or abuse of taxpayer funds.  This should be posted on a public bulletin board.
 
Policy 904.02 – This is a general cleanup and restatement of these policy expectations that will take the place of policies 710.00, 904.01 and 904.02.
 

Recommended Motion(s):  Motion to approve final reading of the 2016-2017 board policy additions and revisions. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve final reading of the 2016-2017 board policy additions and revisions. Passed with a motion by Virginia Semerad and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.B.2. Consider, discuss, and take action to approve first reading on amending board policies: 201.02, 201.06, 606.06, and 1005.03
Rationale: 

Jim Luebbe has provided a second update on the board policies listed below.  The redline policies attached reflect changes to our present policies.  This is first reading of these amendments with the second reading to be completed on August 29th.  See attached policies. 

1.  Policy 606.06:  Attached is the redline policy to deal with changes due to the Children’s Online Privacy Protection Act (COPPA).  See attached policy amendment.

2.  Policy 1005.03:  Attached is the redline policy to deal with changes due to the Every Student Succeeds Act (ESSA).  See attached policy amendment.

3.  Policies 201.02 and 201.06:  Policy 201.02  and 201.06 reflect the Legislature’s recent actions in LB 874 regarding the filling of board vacancies.  Included in this amendment is a statement in both 201.02 and 201.06 that the board is prohibited from meeting in closed session to discuss the vacancy.

* We may have one more new policy proposal in September to the Business Operations section of our manual for meeting certain ESSA provisions and a completely revised policy 804.01 dealing with district Computer Security and Security Breaches.
Recommended Motion(s):  Motion to approve first reading of the recommended changes to board policies 201.02; 201.06; 606.06; and 1005.03. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve first reading of the recommended changes to board policies 201.02; 201.06; 606.06; and 1005.03. Passed with a motion by Holly Hild and a second by Chuck Misek.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.C. Building, Grounds, and Transportation
Rationale:  This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule.
IV.C.1. Consider, discuss, and take action to approve the contract with Lamp Rynearson for a Topographic Survey at the high school location.
Rationale:  Attached is the proposal for a Topographic Survey to be conducted as part of our high school study.  This study was identified by our staff, parents and our community leaders as a high priority on the strategic plan for 2017.  See attached proposal.
Recommended Motion(s):  Motion to approve the proposal from Lamp Rynearson for a Topographic Survey at the high school location. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the proposal from Lamp Rynearson for a Topographic Survey at the high school location. Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  This survey will help to plan for future needs at SCHS by showing ground water levels.
Attachments:
IV.D. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.D.1. Consider, discuss, and take action to approve staff resignation.
Rationale:  1.  Connie Palu:  High School Special Education Teacher.  Ms. Palu submitted a letter of resignation on July 12th.  She told me her resignation was for personal reasons.  Due to the notification of her resignation on the same day as the board meeting, we were not able to add it to the agenda for board action.  Mr. Grammer has filled the position with a para educator for the 2016-17 school year.  With the additional staff from the alternative education program, he felt they could cover our needs for this school year. 
Recommended Motion(s):  Motion to accept Connie Palu's resignation and release her from her 2016-17 contract. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept Connie Palu's resignation and release her from her 2016-17 contract. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  The resignation of Connie Palu was approved.
Attachments:
IV.D.2. Consider, discuss, and take action to approve support staff new hire recommendations on replacement positions
Rationale: 

1.  Alicia Dimas-Ceja:  SMS administrative assistant

2.  Bethany Dirkschneider:  SMS high needs para-educator

3.  Geralyn Shannon:  SMS high needs para-educator

4.  Maria Bazan:  SCHS custodian

5.  Mitzi Santos:  SES para-educator

6.  Crystal Melgar:  Preschool administrative assistant

7.  Daicy Estrada Nava:  SCHS SPED para-educator

Recommended Motion(s):  Motion to to approve support staff new hire recommendations as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to to approve support staff new hire recommendations as presented. Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  New hires include: Alicia Dimas, SMS Administrative Assistant; Bethany Dirkschneider, Geralyn Shannon, and Guadalupe Adame, SMS Para-Educators; Maria Bazan, SCHS Custodian; Mitzi Santoz, SES Para-Educator; and Daicy Estrada, SCHS Para-Educator. SMS Discussion was held on the future use of the District 4-R attendance center. No definite plan is in place but as enrollment in SCS increases, consideration for use will be given.
V. Discussion Items and Reports
V.A. Principals Reports
Rationale: 

Preschool and 3-5 Principal's Report:  Mr. Comley

Custodians did a great job getting school ready for the year!

Preschool grounds are looking great!

Open House is scheduled for August 11th 1-4/5-8. Will update you at board meeting about attendance

I will update you on numbers at he preschool/elementary at the next board meeting

Kindergarten - 2nd Grade Principal's Report:  Mr. Kovar

I am very excited to begin my second year as a principal at Schuyler Elementary. I feel so much more prepared and confident after having 1 year under my belt. My biggest compliment and amazement to the all the staff in that building is how well it really does run, for being such a huge building, with so many moving parts.

This year we will really be focusing on bringing APL and our Marzano strategies together, to give all of our students the best possible chance for success in school.

Writing will again be another focus of our staff, and I look forward to building new relationships with the staff at ESU 7 to help make that happen.

Rural Schools Principal Report:  Mr. Reinsch

Welcome to Rachel Papa new 3/5 grade teacher!

Rural School Enrollment  2016-17

Richland

D. Stevenson     R. Papa          K. Benck

K     4                3rd  6             6th  1

1st   2               4th  0             7th   0

2nd  2               5th  8             8th   8

       8                     14                    9

Total students Richland   31

Fishers

C. Vacha           J. Stutzman          J. Hamernik       C. Mueller

K    13                 2nd   10                4th  9              6th   8

1st   7                 3rd    12                5th  9              7th  6

                                                                             8th  5

       20                        22                      18                   19

Total Students at Fishers  79

SMS Assistant Principal's Report-Mr. Zavadil

The first few weeks have been focused on learning SCS protocols

1. Initial training on iObservation for teacher observations

2. Training on the Discovery Education programming

3. Met with SIP team and got up to speed on the School’s Instructional Model

SMS Principal’s Report:  Mrs. Burton

SMS Student Enrollment

6-146 students              7-124 students                   8-133 students                 Total-403 students

We are excited to start the school year on a positive note!  Our staff began the school year with training provided by Discovery Education and ESU #7.  We also continued our work refreshing staff on the Schuyler Curriculum Model and the expectations that all staff and students have to continue building a successful school environment. 

In order to cut down on the amount of paperwork that is continually sent home to  gain student fee collections, waivers, and updated paperwork, SMS had two sessions on Friday, August 5th.  This was very successful, as over 100 students had all requirements taken care of by the end of the day.  The three days leading up to the school year allowed more families to tie up loose ends, schedule physicals, and make schedule changes.  We hope that this new practice allows our building to collect fees and waivers in a timely manner to benefit our athletic department.

As we head into the third year of the school improvement grant, I am working with Mr. Gibbons to schedule professional development, re-evaluate funds, and produce documents for the state that allow our school to continually push forward.  The SIG grant has allowed our building a great deal of professional development and materials to launch us into upward growth for many years to come.  We will continue to work to be good stewards of the grant and use all finances to benefit SMS students.

SCHS Assistant Principal's Report:  Mr. Kasik

  • Currently working with Mr. Grammer on new programs and discussion of daily duties
  • Visited with staff about setting expectations and holding kids accountable
  • Met with each grade level on first two days of classes to cover my expectations
  • Working with Ms. Pavel on attendance
  • Met with Danielle Frewing to cover Random Drug testing procedures

SCHS Principal's Report:  Mr. Grammer

1)  School year kickoff:  We have started off the school year with excitement and enthusiasm. Students have come in to get their schedules and get their iPads. We had approximately 90% of our students schedules picked up before the first day of school. Great way to start the year.           

2)  9-12 Enrollment:  Our beginning enrollment numbers as of August 10th are:  Seniors—120,  Juniors—125, Sophomores—145,  and Freshmen—140, for a total of = 530.

3) Warrior Achievement Center (WAC)  The Achievement Center is a new program at SCHS which allows students who are struggling to complete their homework or other types of school work or assessments, to become successful throughout the school year  Purpose-Failure is not an option for our students.  Homework and class work are not optional to our students, it is mandatory to complete.  The Achievement Center is a work area where students will concentrate on completing their unfinished work and is organized to provide time to complete work and individualized instruction for those students.  Unnecessary electronic devices will not be allowed, because they will be a distraction to the work being completed in the Center.  Once the work is completed the students are sent back to class.  The Achievement Center is available before school, every hour during school, and after school.  There two to three teachers assigned to the Center in order to assist students in completing their tasks.  As with Project Success, given proper instruction, adequate time, and a location to study, all students can learn and be successful at SCHS.

4)  Project Success:  Given proper instruction and adequate time all students can learn. Consequently, because of varying circumstances, it becomes necessary for some students to complete their high school graduation requirements through alternative arrangements.  Schuyler Community Schools is committed to providing quality educational opportunities for all children.  Project Success is organized to provide flexibility in scheduling, individualized instruction, meaningful work experience (both inside and outside of the regular classroom), and opportunities for individualized and group counseling. Project Success is established as an alternative to regular school, not a school for alternative students.

5)  SIG Grant/Discovery Ed:  The SIG Grant is a five year grant focusing on improving instruction and implementation of digital technology. We will be partnering with Discovery Ed for the next five years.  Activities and training provided by Discovery Ed over the five years are:

•  STEM/PBL training                  •  Streaming Plus                        •  Professional Development

•  Math and Science Techbooks   •  Digital Leadership Corp (DLC)   •  Job embedded instructional support

6)  8-12 Marching Band:  Our new band uniforms are in and they look fantastic.  Our band will represent our band, school, and community well with these new uniforms.  Thank you for all who made this happen.

Discussion:  Open House at all schools was held on August 11. SCHS will begin working with Discovery Ed as a result of the five-year School Improvement Grant. Participation in sports and activities at SCHS is up. The gym floor at SMS is being replaced due to water damage. Expanded opportunities for students in grades 3-6 will be offered in flag football and volleyball.
Attachments:
V.B. Directors Reports
Rationale: 

Youth Sports (K-6) Director:  Mr. Kovar

I will soon be meeting with the Schuyler Youth Football group, as well as helping to set up volleyball teams for our 4th-6th grade girls, and flag football for our 3rd-6th  grade boys. If you have any questions as to the direction I am going with youth sports, please don't hesitate to ask.

SMS Activities Director Report:  Mr. Zavadil

Just like the assistant principal part of my work I am learning Schuyler Middle School athletic protocols.

1. Met with middle school coaches to establish communication

2. I am working on gathering data in order to understand the middle school athletic department's immediate and future needs.

3. Started looking at middle school equipment inventory, storage, and I am working on ordering procedures.

4. The gym floor at middle school is being replaced due to water damage. I am working with Mr. Kasik to move our middle school volleyball games to the high school building.

5. Middle school practice is going to start Monday August 15 th.

6. Middle school volleyball practice is tentatively scheduled to start August 22nd.

7. Middle school cross country is tentatively scheduled to start practice on August 15th.

* I am very excited and appreciative for the opportunity to work at Schuyler Community Schools!

High School Activites Director: Mr. Kasik

  • Fall practices have begun(With the first day of classes coaches continue to add to their rosters)
    • August 8th- Girls Golf, Softball and Football
    • August 15th – Volleyball and Cross Country
  • Fall Coaches/Parent meeting at 6:00 pm August 11th
  • All Coaches are required to take a course on:Concussions, Heat Stress, Sudden Cardiac Arrest (Heat and Heart are new this year)
  • First sporting competitions are:
    • Football:Varsity FB home against Platteview- 7:00 Home
    • Girls Golf:V/JV Wahoo- @ Wahoo 4:30
    • Softball:V/JV North Bend-@ David City 4:30
    • Volleyball:Jamboree Game against DC West- 5:30 Home
    • Cross Country:Schuyler Invite, Higgins Drive- 5:00 Home
  • Working with Jesse Zavadil on dealing with our temporary facility issues, (Middle School Gym, Field House)Changes to our Conference: Fairbury left our conference and Adams Central (Hastings) will be joining our conference this year.

Director of Special Education Report:  Mrs. Vrba

New excitement for the 2016-2017 school year is:

Jacki Cech will be our new SPED Early Childhood coordinator for Birth to Age 5.

Our SEE-IT team has three members: Jacki (Schuyler's Early Childhood Coordinator), Cassie Ruth (speech), Marla Benson (speech), Hannah Softley (OT), Jill McNally (PT), and Anna Ramirez (Early Development Network Services Coordinator)

Elyse Muhle will be the new 3rd-5th grade SPED teacher at SES!

New para-educators will be Geralyn Shannon, Bethany Dirkschneider, Daisey Neva and Guadalupe Adame-Marino.

Training opportunities this summer included the Introduction of GOLD training for Jacki and I. MANDT training for 15 staff members (including myself) working to provide the most safe and secure educational setting possible for our students.

Curriculum/Instruction/Assessment/Grant Programs Report:  Mr. Gibbons

Teachers were given a copy of the Schuyler Instructional Model.  This booklet was prepared by the District School Improvement Team and emphasizes the instructional strategies that are expected in each of our classrooms.

The strategies are split into three levels: core strategies, intermediate frequency strategies and low frequency strategies.  The strategies are a combination of the Marzano Instructional Framework and APL Instructional Framework.  Teachers either have been or will be instructed in the use of these strategies.

I also informed teachers of changes in state testing:

•No NeSA Writing
•TDA on 5th - 8th Grade ELA Assessment
•All 3rd - 8th Grade Assessments will be two days
•No NeSA at 11th Grade
•College Entrance exam
•ACT & SAT intend to bid
•State Board decides in September
Discussion:  All certified staff was provided a copy of the "Schuyler Instructional Model which emphasizes the instructional strategies which are expected in each classroom.
V.C. Superintendent's Report
Rationale: 

1.  EMC Insurance Claim:  Attached is the loss report from EMC Insurance on the replacement of the middle school gymnasium floor.  Semerad Construction removed the floor last week and our custodians are in the process of removing the felt moisture barrier.  Ron Mundil is working with a flooring company on bids to replace the gym floor.  Big thank you to Mr. Semerad for getting this floor removed prior to the start of school. 

2.  Opening Workshop:  Attached is the information from the opening workshop, update on facility upgrades, and strategic planning action plans.  See attached information

3.  Donor Plaque for the Field House:  Included in the attachment is the list of donors who gave money to the Foundation in support of the Field House project.  This information is also included in the workshop attachment.  If you were a donor, please check the list to make sure your name is listed on the plaque as you want it.  The donor plaque is a medal stand (Olympics) with the top three groups represented on the medal podium (gold, silver, bronze) and the fourth group with most of the names will be the base of the plaque. 
Discussion:  A donor plaque for the SCS Field House/Rec Center is in the draft stage. The plaque will list all who donated toward the new facility. The gym floor at SMS will be replaced soon; the insurance settlement has been received. The question was raised regarding the minimum dollar amount for a building project before it must be put up for bids - a projected cost of $100,000 or more requires bidding must be advertised to the public.
Attachments:
V.D. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 08/01/2016 @ 12:00- 1:00 pm

@ SCHUYLER HIGH SCHOOL COMMONS AREA

*NOTE LOCATION CHANGE*

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Tiffany Cone – Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building 

Secretary Report/Minutes – Review and Approve (refer minutes emailed by Shelley Friesz – July 11, 2016)

Treasurer’s Report – As of 08/01/2016

Committee Reports:

·     Labor Day:  Brian, Victor, Virginia & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     PR/ Communications: Dan, Sandy, Sheri & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·    Mission Statement & Goals updated- Joyce, Sheri & Brian

·     Fundraising- Sandy & Holly

·     School Facilities- Dan, Joyce & Holly

Next Meeting is September 12, 2016 @ noon at the Schuyler Middle School Conference Room               

Discussion:  The Golf Scramble held at the Schuyler Golf Club was successful raising $4500. Labor Dances will be held on September 3 and 4 at the tennis courts and the Oak Ballroom. A ribbon-cutting for the new SCS Field House is planned for Labor Day weekend with hours to be announced.
VI. Correspondence Items
Discussion:  Correspondence was received from Jan Kracl.
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 1:12 PM. Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
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