August 25, 2014 at 7:30 PM - Board of Education Special Meeting
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I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
All board members were present. Also present were Mr. Grammer and Mr. Gibbons.
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I.A. Pledge of Allegiance
Discussion:
All present participated in the Pledge of Allegiance. President Jedlicka stated this meeting was open to the public and the agenda was posted in advance in three public places.
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Agenda
Attachments:
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II.B. Acceptance of Claims
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II.B.1. Bills of $5,000 or more
Attachments:
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II.C. Financial
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II.D. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
Discussion:
President Jedlicka welcomed all guests and asked that comments be limited in length to five minutes.
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III.A. Recognition of visitors and guests
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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IV. Action Items
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IV.A. Personnel
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IV.A.1. Discuss, consider, and take action to approve staff resignation
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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IV.A.2. Discuss, consider, and take action to approve new hire recommendations
Rationale:
New and Replaced Staff:
1. Guadalupe Encarnacion: After school coordinator/Community resource (Middle School) 2. Lidia Marino-Ramirez: After school coordinator/Community resource (Elementary) 3. Elizabeth Puente-Jasso: High needs Para-educator at SES (Replacement)
Recommended Motion(s):
Motion to approve administration recommendation on new hires as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
New and Replaced Staff:
1. Guadalupe Encarnacion: After school coordinator/Community resource (Middle School)
2. Lidia Marino-Ramirez: After school coordinator/Community resource (Elementary)
3. Elizabeth Puente-Jasso: High needs Para-educator at SES (Replacement)
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IV.B. Transportation
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IV.B.1. Discuss, consider, and take action to approve bid on a school car.
Rationale:
Ron Mundil received 7 bids on school cars. 5 bids were for a ford fusion with a 4 cylinder engine. 2 bids were for a Ford Taurus with 6 cylinder engines. Attached is the (low) bid from Reinecke Ford on a 2014 FWD SEL Taurus for $24,850 as recommended by the transportation committee. See attached bid sheet
Recommended Motion(s):
Motion to accept the bid from Reinecke Ford and purchase a 2014 Ford Taurus. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Smaller cars were also considered but the transportation committee felt that for the small price difference and the safety of staff traveling in a larger vehicle, the larger six-cylinder Fort Taurus was the best choice.
Attachments:
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IV.B.2. Discuss, consider, and take action to approve bid on school van.
Rationale:
School van purchases are complicated due to the fact that the vans used to transport students cannot transport more than 10 passengers and a driver. The district is faced with purchasing a 7 passenger van or a 12 passenger van that can be modified with the replacement of a 4-person bench seat with a 3-person bench seat. This modification can only be done to used vans.
We only had two bids on used 12 passenger vans. Reinecke Ford was the low bid. This van will be purchased upon approval of the board at an auction in the near future not to exceed the bid price. See attached bid specs and price.
Recommended Motion(s):
Motion to accept the bid from Reinecke Ford and purchase a used 2014 Ford E350 Club Wagon. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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IV.B.3. Discuss, consider, and take action to approve bid and purchase of a bus.
Rationale:
We had two bids on a new bus. After reviewing the bids on a Thomas built bus and a Bluebird, the transportation committee agreed to accept the low bid and recommend purchasing the Bluebird bus with the following provisions:
1. Michelin 14 ply tubeless radial tires 2. 77 passenger rather than a 71 passenger 3. Coach Seats 4. Oversized heater and defrost system 5. White roof 6. Parabolic soft ride springs in front 7. Cummins Engine 8. Driver/passenger air conditioning The bid with all of the additional considerations came in below the Thomas bus without the above considerations. See attached information.
Recommended Motion(s):
Motion to accept the bid from Bluebird on a 2016, 77 passenger bus as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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IV.C. Budget
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IV.C.1. Discuss, consider, and take action to approve year-end transfer to the depreciation fund.
Rationale:
We recommend transferring $300,000 to the depreciation fund. We have room within the general fund budget to prepay $200,000 in supplies for the 2014-15 school year and replace money spent from the depreciation fund during the 2013-14 school year and on the new vehicles just approved.
Recommended Motion(s):
Motion to approve transferring $300,000 from the general fund to the depreciation fund for future building, vehicle, and equipment repairs and replacement. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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V. Discussion Items and Reports
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V.A. Review 2014-15 proposed budget and levy
Rationale:
See attached budget information as recommended by the finance committee.
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Dr. Hoesing passed out several charts to visitors including: the outline of how the budget is created according to the NDE calculation formula; projected revenue and revenue received; 2014 valuations; the budget/levy summary and the proposed 2014-2015 budget.
Attachments:
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V.B. Conduct year-end superintendent evaluation
Rationale:
Board Members,
Please complete your superintendent evaluation forms and give them to Lumir. Thanks, Dan See you on Monday @ 7:30 PM
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
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VI. Correspondence Items
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VII. Executive Session
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VIII. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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